1. How to become a DIR Vendor
West Texas Business Summit, November 13, 2013

2. How do I get on “the DIR list?”
#1 Question
How do I get on “the DIR list?”
West Texas Business Summit, November 13, 2013

3. What does DIR do? IT Staffing Services
Training – Instructor Led and Computer Based
Seat Management
Managed Document Output
Deliverables Based IT Services (DBITS)
Telecommunications Services including:
Wireless Voice and Data
Pagers
Local Telephone Service
Long Distance
Internet
Satellite
Video
Interpreter Services – over the phone
Audio Conferencing
Cable Modem and DSL
West Texas Business Summit, November 13, 2013

4. Available Products Computers – over 20 brands
Software – over 1000 publisher titles
Networking Equipment – over 100 brands
Printers – over 25 brands
Surveillance Cameras – over 60 brands
Data Storage – over 20 brands
Digital Photography
Projectors
Security Products
Videoconferencing Equipment
Classroom Interactive Products
West Texas Business Summit, November 13, 2013

5. How does DIR establish contracts?
We offer vendors the opportunity to bid on cooperative contracts that will be used by state, local and public education institutions across Texas, as well as public entities from other states.
Current Contracting Initiatives
West Texas Business Summit, November 13, 2013

6. Cooperative Contracting Process
We use the competitive bid process:
Planning – research, customer input
Procurement – use the Request for Offers procurement method, post on the Electronic State Business Daily (ESBD)
Contract formation - Best value determined based on the factors in law such as cost, training, quality, etc.
Contract oversight – Vendor orientation, sales reporting
Customer education – outreach such as this presentation
West Texas Business Summit, November 13, 2013

7. Current Contracting Initiatives
West Texas Business Summit, November 13, 2013

8. Planning Phase Future Contracting Opportunities
Posted on DIR’s Web site to improve communications between DIR vendors and customers
Lists initiatives by procurement stage
Planning
RFO Postings – links directly to the posting on the Electronic State Business Daily (ESBD)
Evaluation
Negotiation
Recent Awards
Each initiative has a brief description, expected phase completion date, and contact information
West Texas Business Summit, November 13, 2013

9. RFO and Evaluation
West Texas Business Summit, November 13, 2013

10. Evaluation Phase
Vendor responses evaluated using the following criteria:
Pricing
Vendor’s plan for supporting the contract
Quality and thoroughness of response
Vendor’s customer references
Contracts awarded based on Best Value
Vendors above the competitive break invited to negotiate
West Texas Business Summit, November 13, 2013

11. Current Contracting Initiatives Negotiation Phase
West Texas Business Summit, November 13, 2013

12. Current Contracting Initiatives Recent Awards
West Texas Business Summit, November 13, 2013

13. How to Become a Prime Vendor
Vendors registered on the Centralized Master Bidders List (CMBL) for those class and item codes for which we are soliciting will be notified of bid opportunities by . It is the vendor’s responsibility to find all notices. Check back often. The CMBL annual registration fee is $
If you are not signed up on the CMBL. You will need to visit the Current Contracting Initiatives page
Submit your RFO response to DIR. We then evaluate all responses received and determine which vendors offer the best value for our customers. The highest scoring vendors are then invited to negotiate. Contracts will be awarded to one or more vendors.
Prime vendors wishing to name resellers for their contract should list these resellers on their HUB Subcontracting plan in their RFO response. Prime vendors can amend their list of resellers at any time by updating their HUB subcontracting plan. NOTE: resellers can sell only the product/services awarded under the Prime Vendor’s contract.
West Texas Business Summit, November 13, 2013

14. How to Become a Reseller for a Prime Vendor
Go to Co-op products and services search and browse for potential partners.
Confirm that the products and services you offer align with the contract offering. NOTE: New products and services are added only through the RFO process and cannot arbitrarily be added to the prime vendor’s contract.
Contact the prime vendor and negotiate directly. NOTE: This process is handled exclusively between you and the prime vendor.
Once the prime vendor submits a request to us to add you as a reseller and we have approved that request, then our contract manager will add you to the website.
West Texas Business Summit, November 13, 2013

15. I have a contract now what?
Eligible Customers Include
State Agencies
Higher Education
K-12 Independent School Districts
Cities
Counties
State of Texas Coop Members
Municipal Water Districts
Out of State Governmental Entities – Eligible as of September 2005
Assistance Organizations registered with the Texas Facilities Commission or the Texas Comptroller of Public Accounts – Eligible as of September 2007
West Texas Business Summit, November 13, 2013

16. Questions: Cooperative Contract Program
Lisa Maldonado, HUB Coordinator
Lynn Sanchez, HUB Coordinator
Denny Ross, Purchasing Manager
Carrie Cooper, Purchasing
Technology Sourcing Office
www2.dir.state.tx.us
West Texas Business Summit, November 13, 2013