1. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. HP Imaging & Printing Security October 2012

2. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 2 Objective Understand potential security and exposure risks, and learn about available technology. Agenda Risk Research findings Imaging & Printing Solutions Closing and Questions

3. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Print Security

4. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 4 What are you protecting? Proprietary data Financial records Confidential materials Employee information Compliance with industry standards What is the risk? Financial damage Litigation Loss of licensing ID theft Brand image Company reputation ”It takes twenty years to build a reputation and five minutes to ruin it. If you think about that, you’ll do things differently.” -Warren Buffett Is your sensitive data really secure?

5. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 5 Mind the security gap Critical gaps can occur at multiple points within your imaging & printing environment.

6. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 6 Research findings: Accidental data breaches through printing? 70% Report one or more breaches Quocirca “Closing the print security gap” October 2011 How much effort has the organization put into managing the security of printed documents?

7. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Imaging and Printing Solutions

8. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 8 Implement a secure printing strategy Policy Remediate Assess Devices Adjust Encrypt print jobs Maintain security protocols Authenticate users Store print jobs on a protected server Encrypt hard disk data Erase memory Control access Protect sensitive media Prevent tampering and alteration Implement a monitoring and management solution 1. Protect data 2. Protect devices 3. Protect documents 4. Monitor and manage

9. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 9 HP Security Solutions Maintain security protocols and authentication—Encrypt print jobs and use advanced security features such as HP Access Control or HP Imaging & Printing Security Center. Store print jobs on a protected server—This method, called “pull printing,” encrypts print jobs and sends them to a protected server instead of directly to the printer. After verification, the document is “pulled” from the server and printed securely. Establish pull printing with HP Access Control Express or Professional. Verify users—Deliver print jobs only when the employee is verified by PIN, badge, card or biometric scan at the printer. The HP proximity card readers support most formats used for employee badges. Authenticate users and access—Use HP Access Control to help secure all the functions of an MFP—scan, fax and copy—using PINs, badges, card readers and even biometric solutions. Encrypt your hard disk data—Encrypt data that’s stored on the hard disk using HP High-Performance Secure Hard Disks. Erase memory—Eliminate risks by clearing stored data after documents print. Use HP Imaging & Printing Security Center to establish settings to regularly wipe the device hard disk of print jobs. HP Access Control Express or Professional HP Proximity Card Reader Secure Hard Disks Policy Remediate Assess Devices Adjust 1. Protect data2. Protect devices

10. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 10 HP Security Solutions Protect sensitive media—Equip printers with secure paper input trays to protect special paper (checks, prescriptions or other sensitive documents). Prevent tampering and alteration—HP offers many technologies—including tamper-evident supplies, magnetic ink/toner and machine-readable codes—to reduce the potential for fraudulent alteration of documents. HP partners with Troy Group to provide a Secure Document Print solution for all kinds of sensitive documents. Protect printouts - with pull printing or Secure Encrypted Print. HP Universal Print Driver (UPD) is the first fleet driver to provide encryption and decryption from the client to the page. Deploy a management solution: Use HP Imaging and Printing Security Center to bring your HP fleet of devices into compliance. Assess and easily mitigate security risks. Use the NIST-based default security policy or customize to meet your unique needs Easily monitor and adjust your policy as needs change HP Web Jetadmin software can help you: Track and record print jobs to monitor usage and audit printing Manage default settings and control access across the fleet HP Partner Managed Print Services Let HP manage it—a full-service, no-hassle solution for complete security. Troy Secure Document Print HP Universal Print Driver Policy Remediate Assess Devices Adjust 3. Protect documents4. Monitor and Manage

11. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 11 HP Imaging and Printing Security Center The industry’s first policy-based solution that helps you increase security across your imaging and printing fleet. Add a new HP device manually or automatically apply security policies instantly as soon as devices are added to your network Confirm device compliance and identify security risks with built-in reporting tools Solution runs in the background verifying a fleet’s security settings and applies correct policy settings to any non- compliant features Apply a single corporate security policy across an HP Imaging and Printing fleet Key Features: The built-in HP Best Practices Base Policy provides a baseline level of security derived from HP security expert recommendations Intuitive HP Policy Editor simplifies policy creation and changes HP Instant-on Security automatically connects HP devices to the solution and immediately configures them to be compliant with a specific corporate security policy

12. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 12 HP Access Control Express User prints to the pull print queue. The HP AC Express pull print server stores the job until it is released by the user from a connected MFP or single function printer. Users utilize the Express app and camera on the phone to read a barcode on the front panel of the device to authenticate and release their print job Job prints securely with the user at the device Bundle of Pull Printing with Mobile Release and Job Accounting software Key Features: HP Access Control Express provides a cost-effective pull print solution by allowing users to use their smart phone to authenticate and release stored print jobs Includes job accounting (without quotas) and basic reporting

13. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 13 HP Access Control Professional A complete bundle of secure pull print, job accounting and rights management Enable pull printing with encryption Optimize printing workflows Authenticate using Mobile Release Authenticate users via PIN/PIC Increase device security Track and allocate quotas for print use Manage printers Create print rules Authenticate with HP proximity card readers Key Features: With HP Access Control Professional, robust authentication and pull printing reduce the risks of unclaimed print jobs, sensitive documents left unattended, and frustrated users. Sophisticated job tracking helps you allocate printing costs and optimize device deployment. Intelligent management software and full reporting options can increase your control and insight into your printing environment.

14. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 14 HP and Troy Secure Document Printing Select a designated printer with a print queue configured for security printing HP and TROY Secure Document Printing Receives the print file Inserts selected security features into the print file Routes job to designated laser printer Output reformatted with secure features on designated laser printer Server-based, on-demand secure printing on plain paper Key Features: Server-based deployment – Enables installation on existing networks with any PCL5 Laser printer and MFPs Plain paper printing – Reduces or eliminates dependency on expensive pre-printed security paper Workflow simplification – Enables printing to general office printers so you don’t have to lock paper trays or establish dedicated security printers

15. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 15 HP ePrint Enterprise Secure mobile device printing for a workforce on the go Key Features: Increase productivity by printing from mobile devices Quickly locate the nearest available printer with full search functionality All communication is done within the company firewall Can be integrated with HP Access Control pull printing for hold and release security Users use an app on their iPhone, iPad, Android or Blackberry to discover a printer on the network and send a print job Jobs are printed on HP LaserJet or other network printers MS Exchange or Blackberry Enterprise Server (BES) HP ePrint Enterprise Server (and Blackberry handles the print job and routes it to the right printer

16. © Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. Thanks!