1. Internet Native Banner (INB) Training Presented by: Chad Mullis Carol Rozell Alan Thomas Internet Native Banner (INB) Training

2. 2 Class Topics Navigation Budget Status –Operating Ledger (Budget/Actual) –General Ledger (Cash Balances) –Grant Ledger Document History/Retrieval Encumbrance/PO Balances Vendor/Check History Downloading Data to Excel Submitting Reports Online through INB

3. 3 www.mtsu.edu/banner

4. 4 Banner Logon

5. 5 INB Finance Menu 1 2

6. 6 Finance Menu

7. 7 Banner Navigation Mouse vs. keystroke Multiple part forms Banner Navigation Reference Next BlockCtrl + Page Down Previous BlockCtrl + Page Up Rollback/Clear FormShift + F7 Enter Query ModeF7 Execute QueryF8 Cancel QueryCtrl + Q PrintShift + F8 ExitCtrl + X

8. 8 Operating Ledger –FGIBDSR: Executive Summary High Level Organizational View of Budget Status Dynamic, Real-time Balances Shows Budget versus YTD Actual versus Encumbrances with an Available Balances for Revenues and Expenses Budget Status

9. 9 FGIBDSR

10. 10 Budget Status Operating Ledger –FGIBDST: Organization Budget Status Dynamic, Real-time Balances Specific Fund Detail, Uses Index Code Shows Budget/Actual/Encumbrances/Available Balances for Revenues and Expenses Refine search by using queries Drill-down capabilities to document level Download to excel capabilities

11. 11 FGIBDST

12. 12 Budget Status General Ledger –FGITBSR: Trial Balance Summary Search by Fund Code or high level Fund Type. Shows current cash balance Most useful for Foundation or Agency Funds Capability to drill down by Account Code through the Options Menu

13. 13 FGITBSR

14. 14 Budget Status General Ledger –FGITBAL: General Ledger Trial Balance Search by specific fund code only Shows current cash balance Shows fund is in balance Most useful for Foundation and Agency Funds Capability to drill down by Account Code through the Options Menu

15. 15 FGITBAL

16. 16 Banner Forms Grant Ledger –FRIGITD: Grant Inception to Date Uses Grant Code Shows revenues/expenses from beginning of project Can restrict to specific periods Can drill down by Account code

17. 17 FRIGITD 1 2

18. 18 Document History/Retrieval Document Query –FOIDOCH: Document History Follows document from requisition to check Allows searches on Requisition, PO, Invoice, or Check Number Drill down capabilities by document from Options Menu

19. 19 FOIDOCH 12

20. 20 Document History/Retrieval Document Query –FGIDOCR: Document Retrieval Inquiry Detail transactions associated with a document Allows search capabilities on FOAPAL or amount For PCARD transactions, can see the last 4 digits of the credit card which made the purchase

21. 21 FGIDOCR

22. 22 Document History/Retrieval Document Query –FGIENCD: Detail Encumbrance Activity Shows outstanding balance on Encumbrance/PO Shows FOAPAL being charged on Encumbrance/PO Shows invoices paid against Encumbrance/PO Shows change orders against an Encumbrance/PO

23. 23 FGIENCD

24. 24 Vendor/Check History FAIVNDH: Vendor History –Allows vendor lookup of Banner ‘M’ number –Displays vendor history by fiscal year –Provides capability to view detail check history –Can see if an invoice has been paid and obtain the check number

25. 25 FAIVNDH 12

26. 26 Extracting Data to Excel Banner provides the capability to download certain data to excel This is helpful when desiring a special sort or to provide special reports for budget heads. Most common forms to extract from are FGIBDST and FGITBAL.

27. 27 Extracting Data to Excel Select Options/Query Transaction by Source to view the details.

28. 28 Extracting Data to Excel Select Help/Extract Data No Key

29. 29 Extracting Data to Excel Select Open With Microsoft Excel and Click OK

30. 30 Extracting Data to Excel Data is displayed in an excel workbook. Reformat all cells and add titles as needed. Data can now be sorted/saved/printed, etc.

31. 31 Extracting Data to Excel

32. 32 Submitting Reports Online Some reports currently on eprint can be run throughout the month by using INB Job Submission.

33. 33 Submitting Reports Online Some common jobs to be submitted include: FZRBDSC FZRGITD FZRODTA FZROPNE FZRFAAC FZRGLTA

34. 34 Submitting Reports Online Type FZROPNE in the ‘Go To’ Window on any form. Once Enter is pressed, the form below is displayed for Process Submission Controls.

35. 35 Submitting Reports Online Once the required parameters are entered, NEXT BLOCK to the Submission Window and SAVE (F10)

36. 36 Submitting Reports Online Report is retrieved but is difficult to read if a large report.

37. 37 Submitting Reports Online Select OPTIONS/SHOW DOCUMENT (SAVE AND PRINT FILE) to view in another browser window

38. 38 E~Print Monthly Financial Status Only Directories for Finance, HR, and Student Reports Report Formats are.pdf E~Print Quick Guide on Website Demo

39. 39 Important Links http://www.mtsu.edu/banner http://www.mtsu.edu/~boffice/banner.htm http://www.mtsu.edu/~boffice/bannerfaq.htm The End

40. 40 Questions