1. Reading Budget Balances in Banner and Other Related Budget Information HRD Class CT250

2. Topics for Discussion Banner Self Service (SSB) Banner Self Service (SSB) –Budget Queries –Transfers (Regular & Multi-Line) –Document Approvals –View Documents Banner Admin (Admin) Banner Admin (Admin) –Budget Status (FGIBDST) –Pool Balances (FGIBAVL) –Cash Balances (FGITBAL, FGITBSR)

3. Budget Queries Budget Status by Account Budget Status by Account Budget Status by Organizational Hierarchy Budget Status by Organizational Hierarchy Budget Quick Query Budget Quick Query

4. Budget Queries (cont.) 10 Total Operating Ledger Data Columns  Adopted Budget (Original Budget - BD01)  Budget Adjustment (AU04, BD04)  Adjusted Budget  Year-to-Date  Commitments  Available Balance

5. Budget Queries (cont.) Query Information  Fiscal Year  Budget Period  Comparison Columns  Chart  Fund/Org  Wildcard  Revenue

6. Reading Balances Formula for calculating balance: (Adjusted Bud) +/- (Year to Date) +/- (Commitments) = Available Balance

7. Budget Status by Account

8. Budget Status by Org. Hierarchy

9. Downloading Information into Excel Downloading selected ledger columns Downloading selected ledger columns “Taking out the trash” “Taking out the trash” Formatting the excel file Formatting the excel file

10. Budget Transfers Regular Regular –Date –Type –Transfer Amount –Chart –Fund, Org, Account, Program –Description –Budget Period

11. Budget Transfers (cont.) Multiple Line Multiple Line –Date –Type –Document Amount –Chart (Each line) –Fund, Org, Account, Program –Amount –Sign Indicator –Description –Budget Period

12. Document Approvals Documents awaiting your approval Documents awaiting your approval Documents you can approve Documents you can approve Disapproving documents Disapproving documents

13. Viewing Documents Drop-down box Drop-down box View the document View the document View the history View the history

14. Budget Status (Admin) FGIBDST FGIBDST –Org comes before fund –No original budget –Revenue box must be checked to see revenue

15. Budget Availability Status FGIBAVL FGIBAVL –Must use lowest pool account number for your org –Fund comes before org –Revenue cannot be seen in this screen –Balances by pool

16. General Ledger Balances FGITBAL FGITBAL –Only look at these if you have stand-alone funds (no base or other unrestricted funds) –Claim on Cash (11000) –May have to add or subtract due to/due from balances FGITBSR FGITBSR –Gives you one fund balance total at bottom of screen

17. General Ledger vs. Operating Ledger Comparing balances Comparing balances Who to contact Who to contact

18. Other Topics Budget Status Reports (FGRBDSC) Budget Status Reports (FGRBDSC) Organizational Detail Reports (FGRODTA) Organizational Detail Reports (FGRODTA) Budget Carryover Budget Carryover Position Control (NBAPBUD) Position Control (NBAPBUD) My Banner My Banner Other Resources Other Resources