1. Recurrent Ledger Reporting 24 May 2011

2. Outline Introductions SMR, key areas of responsibility and who we are A few basics about the ANU ledger and finance system How the Budget process works at ANU How to read and understand a financial report What are Reporting Trees? Departments XX980 & XX999. Why do these exist? Closing R, Q & S funds Questions

3. Financial Services - SMR Key areas of responsibility …. Recurrent budget management and reporting Annual financial statements Ledger integrity and asset management Major capital works and maintenance reporting Endowment management and reporting Investment accounting and reporting Tax Accountant support Trading Area oversight including commercial leasing support Provide Finance Manager services to Marketing Office and Endowment Office

4. Financial Services - SMR Key areas of responsibility ….some detail…. Recurrent budget –2011 income $511.9 million (2001 total was $276.8 million) –Allocations: Education and research $374.9 million (73%) DOI & Service Divisions $92.7 million (18%) Capital & maintenance $11.6 million (2%) Scholarships & reserves $32.7 million (7%) Major capital works reporting Currently reporting against 50 projects Combined value of around $661 million at 31 December 2010 Largest projects are Colleges of Science and SA4 student accommodation

5. Financial Services - SMR Key areas of responsibility….some detail…. Endowment accounting –Total asset value of $256.6 million at 31 December 2010 comprising Named Scholarships and Prizes $37.5 million ANU Excellence and Renewal Program $77.9 million Inter-Institutional Arrangements $9.7 million Names Foundations $18.4 million University Funds $113.1 –Number of Endowment Funds total around 283 Investment Accounting –Total assets under management at 31 Dec 2010 was $1.1 Billion –Long Term Investment Pool $765 million –General Cash Float & various Capital linked Cash Managed funds $404 million

6. Financial Services - SMR What does “SMR” mean? –Statutory and Management Reporting Meet the SMR team….. –Tim Bateman – Recurrent Budget and Ledger Integrity –Margaret Eichholzer – Capital Works, Investments, Trading and Leasing Nitzan Azran – Capital Works –Dinesh Raniga – Capital Works, Trading Areas/Leasing –Mandy Zhang – Capital Works, OVC liaison –Roy Siew – Investment Accounting

7. Financial Services - SMR Meet the SMR team….. –Linda Puah – Financial Reporting (AFS) Lee Jnani – Recurrent Management Reporting, Budgets, Endowment & Tax support Jacqueline Koch – Assets, Ledger Integrity, AFS support, Tax Support, Marketing Office Support –Melanie Vicary – Endowment management, Endowment Office Business Support.

8. Few Basics about the ANU Ledger Financial Account structure at ANU Ledgers –Actuals –Financial

9. Budget Process General Budget Scenarios –Initial –Final –Total

10. Financial Reports Recurrent Budget Report –Components of the Report –What to to look for…. Special Purpose Fund Report Accounts BC20 & BC19

11. Reporting Trees What are they? Examples COLLEGE_STRUCTURE –Effective date –Hierarchy –Changes/ Security

12. Departments XX980 & XX999 Why do this exist? –Historically –Record Year End transactions As a result they should be ignored from Cash Balances SPF Summary Report (for Schools)

13. Closing R, Q & S funds Select ACTUALS + FINANCIALS Include Balance Forward & Adjustments No Balances in operating accounts (5XXX, 7XXX, 8XXX, 9XXX) Some exceptions in R though

14. Closing R, S & Q Funds No Balances in balance sheet accounts (0XXX, 1XXX, 2XXX, 3XXX, 4XXX) Balances must be removed before inactivation –Could involve using a subsidiary system such as AMS, Accounts Receivable etc

15. Questions?