1. Understanding the Multi-Book Capabilities of ADERANT Expert Global Accounting Kathleen Grant, Product Manager

2. Agenda
Why Multi-Book
Sample Use Case
Product requirements for Multi-Book
Terminology
Review Application Functionality
Questions

3. Why the Concept of Multi-Book?
Firms that have ‘entities’ with:
Different Fiscal Year Ends
Different Chart of Accounts
Different Accounting Recognition Policies
Many reasons for MB other than the obvious one of having several offices.
With several offices………a firm may have entities that have different <SLIDE>

4. Why the Concept of Multi-Book?
Firms that want to maintain a single Application Suite that provides for fully integrated Subledger to General Ledger for these entities:
Shared Clients, Matters, Timekeepers, Vendors
Shared Time and Billing Transactions
Shared Vendor and Payment Transactions
Single point of transaction entry recorded in Multiple Books automatically
Nowa days in a global economy ….shared resources and/or with people with special skills.

5. Why the Concept of Multi Book in Practice?
A Firm with an office in a jurisdiction where the Chart of Accounts is ‘prescribed’
A firm with an office in a jurisdiction where the Accounting Policy for revenue recognition and expense recognition is based on local rules (local GAAP, FASB, IASB, other local authorities)
A firm with a management company, or alternate partnership structure that requires its own Accounting policies, or year end

6. What Multi-Book G/L leverages
Multi-Book G/L extends the existing features and functions within ADERANT Expert for Subledger and General Ledger Reporting
The concept of the ‘Ledger’ has been extended to allow for the creation of an unlimited number of additional Books
Traditional ‘Ledger 1 and Ledger 2’ functionality remain as the ‘Firm Book

7. Sample Use Case for Multi-Book

8. Key features that Multi-Book Addresses
Ability to create multiple Books
Ability to designate a Book’s Fiscal Year End
Ability to create a Book Chart of Accounts and Map
Ability to secure a book to a group of people
Ability to produce Financial Statements for a Book or books
Observance of Inter Company Accounting, Omni Currency, and tax
Ability to create manual Year End Journal Entries
Ensure that existing set up and transactional applications within ADERANT Expert integrate with the new Multi Book Model

9. Terminology -Firm Book
Books 1 and 2 collectively are the ‘Firm Book’ – all Offices belong to Firm Book
Books 1 and 2 are system owned Books
Share common Chart of Accounts – Account Codes and Descriptions are the same – system maintained
Can have a different GL Map (Cash, Accrual, Modified Accrual) – existing functionality
Has the ‘Firm’ Year End
Has common GL Type Codes and GL Type Code Overrides
Continue to be maintained in General Ledger Parameters

10. Terminology -Data Sets
Existing functionality preserved – values 3 through 999
Will be associated to a Book Chart of Accounts
Can associate a ‘Budget’ or ‘Forecast’ Data Set with a particular Book to use the Book specific Chart of Accounts structure needed for the Data Set
Maintained in the current GL Data Sets Application
Establish Data Set Security

11. New Application for Multi-Book
Book Maintenance
Book Values between 1000 to 9999 – user defined code
Select the Year End
Attach Offices to the Book – Offices can belong to more than one Book
Establish Book Level General Ledger Defaults for Office, Department, Profit Centre and Employee
Establish Book Accounts for Retained Earnings, ‘Penny Clean Up’ and Remeasure Gain/Loss
Establish Book Security

12. Book Maintenance Main Application
Book is Inactive when initially created
Allows users to set up all GL Mapping and other set up prior to Book being enabled by user
Control for Manual Year End Close
Set Up for Book Security
Attach Offices functionality
Enabled/Disable Office Attachments
Set Up Book level Defaults for Office, Department, Profit Centre and Employee
Essentially – General Ledger Parameters for a Book
Creating a New Book allows user to:
Copy GL Mapping set up from another Book, which includes:
Chart of Accounts
GL Type Codes
GL Mapping Data Types and Value Codes
Does not include General Ledger Map of source Book

13. Book Security

14. General Ledger Book Parameters

15. Chart of Accounts Firm Book
Firm Chart Of Accounts
Creates a Chart for Book 1 and Book 2 for ALL firms – even if not Dual Book
Ensures Data Integrity for Book 1 and 2
Each new account created is a new ACCT_UNO in Book 1 and Book 2
Is associated to Book Accounts, as needed
Chart of Account Security functions as before
Option to create New Accounts in Child Books when creating an Account in Firm Book

16. Inter-Company

17. Subledger Application

18. Subledger Application

19. Journal Entries

20. Inquiries and Reports

21. Inquiries and Reports

22. Availability of Multi-Book GL Enhancement
7.5 Release (75GA)
Existing Clients can still maintain a ‘dual ledger’ system (defined as Book 1 and Book 2)

23. Summary
ADERANT Expert Multi Book leverages and extends the core features and functionality of a fully integrated Financial Management and Reporting Package to include:
Jurisdiction specific accounting rules
Local requirements for Chart Of Account and financial reporting structures
Alternate year ends
Flexible reporting

24. QUESTIONS? Kathleen.grant@aderant.com