1. ** Happy New Year ** Preparing your Campus for Year-End Close Amy Ahearn and Lorissa Cheney, MAPO Chancellor’s Office Year-End Legal Training April 17, 2014

2. PO Rollover – Run Control CSU Year End Processing > Year End Processes > PO Rollover April 2014Year-End Legal Training2

3. PO Rollover – PO Rollover Verification Query the Ledger_KK table Select the following fields & criteria listed below BU Fund Ledger = KK_DTL_ENC Account Fiscal Year = the new fiscal year ex: 2014 Period = 0 Monetary Amount (sum) <> = 0.00 April 2014Year-End Legal Training3

4. PO Rollover – PO Rollover Verification April 2014Year-End Legal Training4

5. Activate Fund Balance Accounts April 2014Year-End Legal Training5

6. Chartfield Value Sets - update Chartfield value sets are used in the closing rules. They combine your fund trees w/the fund balance accounts. Update them thru the end of your fiscal year. April 2014Year-End Legal Training6

7. Chartfield Value Sets – cont. April 2014Year-End Legal Training7

8. Closing Rule update April 2014Year-End Legal Training8

9. Closing Rule update – cont. April 2014Year-End Legal Training9

10. Closing Rule update – cont. April 2014Year-End Legal Training10

11. Closing Rule update – cont. April 2014Year-End Legal Training11

12. Closing the Ledger April 2014Year-End Legal Training12

13. Verifying Ledger Close April 2014Year-End Legal Training13

14. Copying Trees Copy Chartfield Trees to establish CF Trees in the new Fiscal Year April 2014Year-End Legal Training14

15. Copying Trees – cont. Copy Chartfield Trees Add DW_cf name is you’d like to see tree in the DW Update the Effective date - First day of new fiscal year Last day of new fiscal year April 2014Year-End Legal Training15

16. Copying Trees – cont. New tree – should be valid April 2014Year-End Legal Training16

17. Year End SAM99 Submission April 2014Year-End Legal Training17 Verify: Update Fiscal Year Accounting Period 12 (or closed period for test) Accr Rev Tape box checked Year End Tape box checked

18. Year End SAM99 Submission – cont. April 2014Year-End Legal Training18 Prior Lessons Learned: Use correct naming convention: FISCAL.D041714A.AGYACR (Day of actual SAM99 submission to SCO) Verify Prior Year Accrual File has been loaded into PeopleSoft (if applicable). Run SAM99 “TEST” report for a closed period. File should not be opened prior to saving as.ACYACR file. Use WS_FTP (PRO or LE) to transmit file to SCO Files will not be accepted after 2 pm by the SCO Send approved notification email to SCO

19. Appendix_24_Year End Close Checklist April 2014Year-End Legal Training19

20. Contact Information: Amy Ahearn (562) 951-4620 aahearn@calstate.edu Lorissa Cheney (562) 951-4626 lcheney@calstate.edu April 2014Year-End Legal Training20

21. www.calstate.edu April 2014Year-End Legal Training21