1. Resources Update Geoff Perry- Product Manager

2. Areas to be covered Spring 2013 Summer 2013

3. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change

4. CFR 2012/2013 New line I18

5. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement

6. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement Summary Cash flow ReportAcademy requirement Detailed Cash flow ReportAcademy requirement Budget Variance ReportAcademy requirement

7. FMS 6.150 – Spring 2013 FeatureAcademyMaintainedNote CFR 2012/2103 – NEW I18X√Statutory Change Periodic Depreciation√XAcademy requirement Summary Cash flow Report√√Academy requirement Detailed Cash flow Report√√Academy requirement

8. FMS 6.150 – Spring 2013 FeatureAcademyMaintainedNote CFR 2012/2103 – NEW I18X√Statutory Change Periodic Depreciation√XAcademy requirement Summary Cash flow Report√√Academy requirement Detailed Cash flow Report√√Academy requirement Budget Variance Report√√Academy requirement

9. Cash Flow Reporting Cash Flow Reporting will assist the Finance Office to predict future cash balances in their bank account(s). Reports > General Ledger > Bank  Cash Flow Report Summary – predict next 3 months  Cash Flow Report Detailed – predict next 3 months  Budget Variation Report – calculate remainder of selected financial year

10. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement Summary Cash flow ReportAcademy requirement Detailed Cash flow ReportAcademy requirement Budget Variance ReportAcademy requirement Support for STARTTLS for sending BACS Remittances i.e. GmailChange Request

11. FMS 6.150 – Spring 2013 FeatureAcademyMaintainedNote CFR 2012/2103 – NEW I18X√Statutory Change Periodic Depreciation√XAcademy requirement Summary Cash flow Report√√Academy requirement Detailed Cash flow Report√√Academy requirement Budget Variance Report√√Academy requirement Support for STARTTLS for sending BACS Remittances i.e. Gmail √√Change Request

12. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement Summary Cash flow ReportAcademy requirement Detailed Cash flow ReportAcademy requirement Budget Variance ReportAcademy requirement Support for STARTTLS for sending BACS Remittances i.e. GmailChange Request Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code typesChange Request

13. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement Summary Cash flow ReportAcademy requirement Detailed Cash flow ReportAcademy requirement Budget Variance ReportAcademy requirement Support for STARTTLS for sending BACS Remittances i.e. GmailChange Request Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code typesChange Request Accounts Payable Credit Notes – appear at top of a suppliers transactions in both Cheque Printing and BACS Processing. Date of Credit Note used as the “Pay By Date” Change Requests

14. FMS 6.150 – Spring 2013 FeatureNote CFR 2012/2103 – NEW I18 CFR HeadingStatutory Change Periodic DepreciationAcademy requirement Summary Cash flow ReportAcademy requirement Detailed Cash flow ReportAcademy requirement Budget Variance ReportAcademy requirement Support for STARTTLS for sending BACS Remittances i.e. GmailChange Request Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code typesChange Request Accounts Payable Credit Notes – appear at top of a suppliers transactions in both Cheque Printing and BACS Processing. Date of Credit Note used as the “Pay By Date” Change Requests Support for Windows 8Technical requirement

15. Summer 2013

16. Email Purchase Orders Most voted Change Request Current process Orders are printed Authorised / signed by a user with a signature Email.pdf orders Authorisation within FMS Print button changed to “Print / Dispatched” Change to Financial Regulations? Web services No change for orders transferred via web services i.e. Buy4School, xChangewales

17. Demonstration Demonstration of emailing.pdf orders

18. Email.pdf Orders Ability to activate email.pdf orders Ability to include a signatories name into the.pdf Ability to embed a scanned signature into the.pdf Email address required for supplier Render an order on screen prior to authorisation Order method & email destination held in order header Order dispatched using FMS default order format - not any user configuration Generate and attach.pdf order to email NEW support for email systems using STARTTLS i.e. gmail

20. Email.pdf Orders School TypeOrders per week Weeks per year No. of orders per year Savings per year – 2 nd class stamp £ Primary540200100

21. Email.pdf Orders School TypeOrders per week Weeks per year No. of orders per year Savings per year – 2 nd class stamp £ Primary540200100 Secondary1040400200

22. Email.pdf Orders School TypeOrders per week Weeks per year No. of orders per year Savings per year – 2 nd class stamp £ Primary540200100 Secondary1040400200 LA:- Primary (100)20,00010,000 Secondary (10)4,0002,000

23. BACS Payments Invoices per week Hourly Rate No. of hours per week No. of weeks per year Savings per year £ Admin time155.0201,500 SLT signature352.0201,400 Postage @ 50p50201,000 Purchase of stationery 200 4,100

24. BACS Payments Invoices per week Hourly Rate No. of hours per week No. of weeks per year Savings per year £ Admin time155.0201,500 SLT signature352.0201,400 Postage @ 50p50201,000 Purchase of stationery 200 4,100 Preparing BACS payments 151.020-300 Authorising BACS payments 350.520-350 BACS charge @ 18p – may be free? -360

25. BACS Payments Invoices per week Hourly Rate No. of hours per week No. of weeks per year Savings per year £ Admin time155.0201,500 SLT signature352.0201,400 Postage @ 50p50201,000 Purchase of stationery 200 4,100 Preparing BACS payments 151.020-300 Authorising BACS payments 350.520-350 BACS charge @ 18p – may be free? -360 Potential saving3,090

26. Thank you for your time Questions? For more information visit: http://support.capitaes.co.uk http://support.capitaes.co.uk Resource number: Add number here