1. Improving Capital Budget Planning Using GIS Managing Projects Tasks Resources And map data In one integrated environment Fatjon Ujkani Team Lead / Senior Application Consultant Intergraph Canada - SG&I P 1.905.740.3446 F 1.905.812.9754 fatjon.ujkani@intergraph.com, www.intergraph.com@intergraph.comwww.intergraph.com Funds

2. Agenda Need for Capital Planning How can GIS help Case Study TCP Solution Conclusions/questions

3. The Need for Capital Planning Most municipalities have millions if not billions of dollars in transportation assets This usually represents a high percentage of total asset value $$$ A good number of highways and major transportation assets are now old and require maintenance Timely scheduled preventive maintenance keeps the transportation infrastructure in good condition and also avoids the large reconstruction costs Usually municipalities plan 10 years ahead Life Condition 10 Rehab Replace MinorMtce MajorMtce 1 4 6 8 Rehab Replace Minor Major

4. Capital Project Lifecycle Surface condition surveys A surface condition index is assigned to each roadway segment When a SCI threshold is met a project is entered in the capital program Once in the Capital Plan, a project is reviewed whether it needs to be advanced or deferred based on additional surveys or resourcing and funding available When scheduled work is completed project is removed from plan

5. Benefits of integration with GIS Visualize physical location of assets Show current condition of each asset Visualize scheduled capital projects for any asset Capital Project are tied to the linear road network Individual or overall picture showing current condition and proposed capital projects Spatially tie with other assets and conduct current or historical spatial analysis. For example:  Give all Reconstruction projects on a given area that affect Traffic Modernization projects  Give all expansion projects where land needs to be purchased  etc

6. Case Study: Region of Waterloo Approximately $975M in Transportation assets Equates to approximately 30% of overall Regional assets Due to this high value it is natural to have a plan (capital budget)

7. Capital Planning at RoW Two Programs: 1.Base Program: Maintenance of existing assets Sub-Programs  Urban Resurfacing  Rural Resurfacing  Reconstruction  Intersection Improvement  Bridge and Drainage Works  System Management  Traffic Signal Modernization  Traffic Engineering 2. Expansion Program: New or expansion Sub-Programs  Intersection Improvement (Growth-Related)  Development Related Left and Right Turn Lanes  Traffic Signal Installation  Road Widening  Road System Expansion  Sidewalk Facilities  Cycling Facilities Funding (Revenues): Types of Funding  Subsidy (Federal Gas Tax)  Development Charge Reserve Fund  RDC Debentures  Road Capital Levy Reserve Fund  Cycling Facility Capital Reserve Fund  Road Rehabilitiation Reserve Fund Life

8. Internal Circulation Report

9. Mid Year Report

10. CP: Old Workflow Edits hand-written onto 1 hard copy Redistribute Enter Edits into Excel Council Approval Import CSV into database TCP Users -Internal Depts/Divisions -External Agencies

11. Limitations  Requirements LimitationRequirement Map is created using separate processIntegrate the map with the data Worksheet is not only the data, but the report as well Store the data efficiently, and report separately No easy on control what each user is changing and how to merge those changes Multi user environment changing the same dataset in a controlled manner and keeping track of changes Data is becoming too complex for ExcelEnsure efficient new system to remove need to work in Excel

12. Developer’s Team Considerations  Build an application that captures business workflows  Use existing proven technology and latest programming platforms ( Oracle + Locator/Spatial, Workspace Manager, GeoMedia, CR,.NET )  Built something practical and easy to use  Build an application that is metadata driven and easy to configure and manage (metadata system, Admin Tool)  Allow for extensibility by the users (i.e. reporting, open API etc)

13. TCP Application TCP - Transportation Capital Program is an application that helps transportation departments manage their roadway improvement programs. The users can keep track of detailed project and tasks information and also identify physical project/task location through the integrated map. TCP allows for managing:  Projects/Tasks  Resources  Budgeting  Costing  Benchmarks  Users  Reports

14. TCP Application Cont.1 A stand alone.NET based application that allows RoW to: Data and Maps 1.Maintain their project and map data in a central secure enterprise database 2.Easily link projects/tasks to the street centerline 3.Visualize project/tasks and other assets on the integrated map (driven by GM Library) 4.Track all changes and store for historical purposes 5.Be able to take Snapshots of data at any point in time and view when needed Users 1.Multiple user environment organized in hierarchy of roles (Editor, Admin, Auditor) 2.Have full control on system users and what they change 3.Shield LIVE data from user changes until approved Administration, Usability and Reporting 1.Have a user friendly and clean interface that makes every task easy 2.Provide an Admin Tool to manage all aspects of the application (metadata, users, reports, savepoints etc) 3.Automation of some common processes: Task Creation (templates), Project Deferral/Advancement, Funding, Resourcing

15. TCP Application Cont.2 Data Layer Data Access Layer UI Layer METADATA & DATA ORACLE Locator OWM TCP Application HISTORY TODAY TCP API Layer Other apps + Third Party GeoMedia GDO and Library System Oracle Access Layer

16. TCP Solution: Underlying Technology Oracle 10g (with Locator)  Multiple user, security, performance, scalability, availability etc Oracle Workspace Manager  Long Term Transaction, Versioning (Workspaces), History etc GeoMedia Objects 6.0 (+ Oracle R/W GDO)  GeoMedia Libraries and controls to build stand-alone application.NET 2005 (C#), Crystal Reports 11.5

17. TCP Application Cont.3

18. To Summarize.. - By utilizing the power of mapping technology in the asset management world we add a new dimension to our data that allows to spatially reference assets, capital projects and conduct complex spatial analysis. - The case study from RoW is specific to transportation departments but same concepts apply to other type of infrastructure (Sewer/Water etc). - For more information and questions come see us at our Expo Booth.

19. THANK YOU Questions Fatjon Ujkani Team Lead / Senior Application Consultant Intergraph Canada - SG&I P 1.905.740.3446 F 1.905.812.9754 fatjon.ujkani@intergraph.com, www.intergraph.com@intergraph.comwww.intergraph.com