1. Week 5

2.  Recap – For Each..Next  Personal Macro File  Immediate window  Object Variables Working with worksheets and workbooks  For Loops

3.  For Each loops

4.  Your personal macro workbook can be used to save the macros you record.  Macros in this workbook are available to you regardless of the books you currently have open.  You can access this workbook through the VBE

5.  Record a new macro called myRed which formats the selected cells to red font. At the New macro window, change the Store Macro option (to Personal…)  Open the VBE and edit the macro so that the selection is made Cyan

6.  You can use the Immediate window to test references and / or debug snippets of VBA code. It’s quicker than having to write a Sub just to test one or two lines.  ? in the Immediate Window ‘means print the value of’  Whereas you can execute a statement by typing it and pressing Return eg ActiveCell=99 puts 99 into the active cell on the active worksheet in the active workbook

7.  Alternative For Loop syntax Sub NameRange() Dim i As Integer With Range("A1") For i = 1 To 10 Range(.Offset(i, 1),.Offset(i, 1).End(xlToRight)).Name = "Week" & i Next i End With End Sub

8.  We have declared range variables  Other object variables include: Workbooks Worksheets Charts

9. Sub ObjectTest() Dim c As Range Set c = ActiveCell MsgBox "The value in the activecell is " & c.Value End Sub  You can declare variables of the type Object, where Object is a valid object reference e.g.  Dim w as Worksheet  Dim r as Range There is no Cell object  The key word Set assigns a value to an object

10.  Set s = Worksheets(1)  Set s = Worksheets("exams") are valid assignments to a worksheet object  After an assignment like this you can use any method or property of the worksheet by referring to the object variable e.g. s.Activate s.Visible = Not s.Visible s.Visible = True

11.  Write a macro in the VBE to declare a worksheet object, set it as Sheet 1 and rename it as Monday

12. Sub inc_rates() Dim mycell As Range For Each mycell In Selection mycell.Offset(0, 1) = mycell * 1.1 Next mycell End Sub  In a For Each loop Excel will treat a range as a single cell

13.  This only applies inside the loop  In this case the mycell reference has not yet been assigned Sub inc_rates() Dim mycell As Range If IsNumeric(mycell.Value) Then For Each mycell In Selection mycell.Offset(0, 1) = mycell * 1.1 Next mycell End If End Sub

14.  Once inside the loop the range takes the reference and can be referred to by any code  Corrected: Sub inc_rates() Dim mycell As Range For Each mycell In Selection If IsNumeric(mycell.Value) Then mycell.Offset(0, 1) = mycell * 1.1 End If Next mycell End Sub

15. Sub used() Dim mycell As Range For Each mycell In ActiveSheet.UsedRange mycell.Interior.Color = vbGreen Next mycell End Sub  The worksheet object has a UsedRange property, which is the range from the top left to the bottom right of cells that have been used on the worksheet.  Results example

16. Sub copytest() Range("C10").Copy Range("C1").Select ActiveSheet.Paste Application.CutCopyMode = False End Sub Sub copytest2() Range("C10").Copy Range("C1") End Sub Sub copytest2a() Range("C10").Copy destination:= Range("C1") End Sub

17.  The following macro copies a cell from one workbook to another:  it can be made clearer using object variables: Sub copyrange() Workbooks("new.xls").Worksheets("sheet2").Range("A4"). _ Copy Workbooks("shapes.xls").Worksheets("Sheet1").Range("A1") End Sub

18. Sub copyrange2() Dim r1 As Range Dim r2 As Range Set r1 = Workbooks("new.xls").Worksheets("sheet2").Range("A4") Set r2 = Workbooks("shapes.xls").Worksheets("sheet1").Range("A1") r1.Copy r2 End Sub

19. Sub Newsheets() Dim n As Integer n = InputBox("How many sheets do you want?") ActiveWorkbook.Worksheets.Add Count:= n End Sub Sub AddSheetAfter() Worksheets.Add ActiveSheet.Move after:=Worksheets(Worksheets.Count) End Sub Sub AddSheetAtFront() Worksheets.Add ActiveSheet.Move before:= ' complete the argument End Sub

20. Sub AddSheetAnyMinute() Dim newSheetName As String newSheetName = Format(Now, "dd_mm hh_mm") Worksheets.Add.Name = newSheetName End Sub Sub AddSheetDaily() Dim newSheetName As String newSheetName = Format(Now, "dd_mm") Worksheets.Add.Name = newSheetName End Sub Sub AddSheetWithName() Dim newSheetName As String newSheetName = ActiveCell.Value Worksheets.Add.Name = newSheetName End Sub

21.  Add some blank sheets and some chart sheets to your week5 workbook  Write a sub that returns a message box showing the number of worksheets and the number of sheets in the active workbook.   Write a macro to copy the team names from the results sheet to a new sheet, "AutumnResults"

22.  You have 3 weeks to complete this task  The aim is to provide you with a useful basis for future tasks, so you may adapt it to suit your own circumstances (as long as you explain changes in the comments). When complete, e-mail it to me. Name the file “Ass2 your name”  Create a macro that, if saved to your personal macro workbook would be able to quickly format a series of worksheets and insert formulas etc.

23.  Look at the workbook Jan 05 It has a series of weekly sheets that will hold sales data for a number of products and stores The headings are formatted and there are formulae in place to calculate totals (There is a final sheet with formulas for displaying the weekly totals) - extension

24.  The user should be able to open a new workbook, run your macro input the number of required products and stores and the month/ year.

25.  You can extend this idea to create worksheets that would be more useful to you  You might want to extend the idea of the summary sheet – for example can you use a formula to show the product which sold the most? Can you view each week’s totals side by side

26.  Remember that you can use the help files, textbooks, recorded macros and the internet for tracking down elusive code  Formulas – in this case, as you want to run a macro once and then use the workbook, use Formulas placed in cells rather than values calculated in the code

27.  Do Loops