1. Return of Title IV Funds Gary M. Davis SunGard SCT Financial Aid Consultant

2. 2 Course Goals The goal of this course is to provide you with the knowledge to set up SunGard SCT Banner for return of Title IV funds at your institution.

3. 3 Agenda u Overview u Set up u Day-to-Day u Question and Answer

4. 4 Overview u The Return of Title IV Funds is designed to help you comply with the Title IV regulations for federal financial aid. u This workbook will involve Banner Accounts Receivable, Student, and Financial Aid modules.

5. 5 Objectives u Objectives for this course include: n set up forms related to the operation of the Title IV return of funds n identify Title IV recipients who have formally withdrawn or are no longer in attendance n determine the amount of Title IV aid that should be returned to the Title IV program by the institution and/or the student n return Title IV credits or authorizations

6. 6 Set up – Accounts Receivable u Set up Banner Accounts Receivable for Title IV n SCT Banner only applies Title IV payments to charge detail codes that are designated as institutional charges or refunds on the Detail Code Control Form (TSADETC). n You may want to run the Detail Code Report (TGRDETC) to view a list of Title IV-related detail codes.

7. 7 Set up - TSADETC Title IV paymentdetail code Like Term to pay offcharges onlyfor the sameterm Like Aid Year to pay ofcharges forany term inthe Aid Year –preference tomatching term

8. 8 Set up - TSADETC Institutional Charge detailcode C in the Type field Select the InstitutionalCharge checkbox

9. 9 Set up - TSADETC Refund detail codes C in the Type field Select Y (automatic) orM (manual)from theRefund Codepull-down list

10. 10 Set up - Student u Set up Banner Student for Title IV n You must setup Banner Student to use the Return of Title IV Funds n These steps include three basic tasks: u Set the Title IV original charge cutoff date and Title IV date source on the Term Control Form (SOATERM) u Build withdrawal codes on the Student Withdrawal Status Code Validation Form (STVWDRL) u Designate withdrawal status codes on the Enrollment Status Code Validation Form (STVESTS)

11. 11 Set up - SOATERM Original Charge CutoffDate TIV Date Source

12. 12 Set up – SLATERM (for housing) Original Charge CutoffDate

13. 13 Set up - STVWDRL Build WithdrawalStatus Codes

14. 14 Set up - STVESTS Create or designateEnrollmentStatus CodesasWithdrawals

15. 15 Set up - SOATBRK Set up break periods of 5or moreconsecutivedays whenclasses arenot held

16. 16 Set up – Financial Aid u Set up Banner Financial Aid for Title IV n You must set up Banner Financial Aid to use Return of Title IV Funds n These steps include two tasks: u Decide if your institution will round amounts to dollars (and not cents) u Decide if your institution will return the Student’s portion of the Title IV awards

17. 17 Set up - ROAINST Option for Return of theStudent’sportion of theTitle IV award Option for rounding towhole dollarsand no cents

18. 18 Set up – ROAINST (for multi-campus institutions) Access the Title IVCampusDefaultswindow onlyfrom theOptions menu

19. 19 Day-to-Day Objectives u At the end of this section, you will be able to n identify Title IV recipients who have formally withdrawn or are no longer in attendance n enter withdrawal information to be used by the Return of Title IV Funds Calculation process (RPTIVC) n determine the amount of Title IV aid that should be returned to the Title IV program by the institution and/or the student n return Title IV credits or authorizations

20. 20 Day-to-Day - Student u Identify Title IV recipients who have formally withdrawn or are no longer in attendance n SFRNOWD u Identifies students who have zero enrollment hours but have not been officially withdrawn, and have grades that indicate they did not successfully complete the course. n SFRWDRL u Identifies withdrawn students who potentially need Title IV repayment but do not yet have an effective withdrawal record in the system.

21. 21 Day-to-Day – Student u Maintain the Withdrawal Status of Students n Student Course Registration Form (SFAREGS) u After you determine that a student has withdrawn, you must update enrollment status n Enter additional withdrawal information for a withdrawn student (SFAWDRL) u Withdrawal code and effective date u Whether the student is a Title IV recipient u Adjustments to the start and end dates u Approved leave of absence u Allowable additional institutional costs u Adjustments to the original charge designation

22. 22 Day-to-Day – Financial Aid u Calculate Title IV Repayment Amounts n Return of Title IV Funds Calculation Form (RPATIVC) or the Return of Title IV Funds Calculation Process (RPRTIVC) u Used to calculate a student’s Title IV repayment u Can choose Simulation mode from RPATIVC n Adjust awards as necessary on one of the Award forms (RPAAWRD, ROARMAN, RPAAPMT) n Run the Disbursement process via RPEDISB or online from ROAIMMP

23. 23 Day-to-Day – Accounts Receivable u Apply Title IV Payments n Application of Payments Process (TGRAPPL) u Used to apply payments

24. 24 Day-to-Day – Accounts Receivable u Unapply Title IV Payments n Unapplication of Payment process (TGRUNAP) u Used to unapply charges and payments automatically

25. 25 Day-to-Day – Accounts Receivable u Refund Title IV Funds to the Student n Auto Refund Credit Amt-Student Process (TSRRFND) u Has the ability to look for a hold authorization code (HLD) that is attached to the student’s ID in the authorization table n Refund Review Form (TSARFND) u Used to view any balances, pending credits, and pending refund amounts from a student’s financial aid

26. 26 Day-to-Day – Accounts Receivable n Students with Title IV Credit Report (TVRCRED) n Application of Payments Process (TGRAPPL) u You should run this report after all credits have been applied via the Application of Payments Process (TGRAPPL).

27. 27 Course Summary/Review As a result of this course we have provided you with the knowledge and experience to return Title IV funds at your institution. Additional information is available in the Return of Title IV Funds and Authorizations Handbook available for download from ActionWeb.

28. Questions and Answers

29. Thank you for your participation

30. SunGard, the SunGard logo, SCT, the SCT logo, and Banner, Campus Pipeline, Luminis, PowerCAMPUS, SCT Matrix, SCT Plus, and SCT PocketRecruiter are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders. © 2003-2004 SunGard