1. 1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Chapter 11 Collaboration and Workbook Distribution by Mary Anne Poatsy, Keith Mulbery, Eric Cameron, Jason Davidson, Rebecca Lawson, Linda Lau, Jerri Williams

2. Customize Excel Change properties Share and merge workbooks Insert comments Track changes Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

3. Check for issues Protect a workbook Save a workbook in different formats Send a workbook to others Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

4. 4 Excel Options dialog box Some customizable Excel options control: – Color scheme – Formula rules – Automatic corrections – AutoComplete rules – Items display onscreen

5. 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

6. 6

7. 7 Metadata—data that describe other data Document properties – Author’s name – Title – Subject – Company – Creation and revision dates – Keywords

8. 8 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

9. 9 Properties dialog box contains five tabs: – General – Summary – Statistics – Contents – Custom Document Panel can be displayed above the workbook

10. 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Collaboration—two or more individuals working together to achieve an outcome or goal Shared workbook—facilitates collaborated efforts – Stored on a network for easy access – Allows simultaneous editing by multiple individuals

11. 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12. 12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Compare and Merge Workbooks – Combine shared workbooks into one workbook – Compare the changes to decide which to keep – Only works with copies of a shared workbook Compare and Merge command—not displayed by default – Add to Ribbon – Add to Quick Access Toolbar

13. 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

14. 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15. 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Comment—note or annotation – Ask a question – Provide a suggestion – Explain worksheet cell content – Help document a worksheet Comment indicator – Red triangle – Appearing in the upper-right corner of a cell

16. 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

17. 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

18. 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Track Changes—records certain workbook changes – Cell contents – Row and column insertions and deletions – Copied and moved data Does not track formatting changes Changes can only be tracked in a shared workbook

19. 19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

20. 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

21. 21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

22. 22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Before distributing a workbook—check for any issues Excel contains three tools: – Document Inspector – Accessibility Checker – Compatibility Checker

23. 23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

24. 24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Protect a workbook to guarantee the integrity of its contents Workbook protection includes: – Marking a workbook as final – Encryption – Inserting a digital signature Level of protection depends on content security needed

25. 25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

26. 26 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

27. 27 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

28. 28 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Sending a workbook – E-mail attachment – Save it to the Web – Publish it on a SharePoint site

29. 29 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

30. Excel can be customized Properties can be changed Workbooks can be shared and merged Changes can be tracked Potential problems can be detected Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 30

31. Workbooks can be: – Protected – Saved in different formats – Sent to others Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 31

32. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 32

33. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 33 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.