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Spreadsheet Introduction and Terminology
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G Office Button Quick Access toolbarTitle bar Top Level Tabs Groups Formula Bar Name Box Active Cell Columns Rows Worksheets View Buttons Zoom Scroll Bars Ribbon Gridlines
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Spreadsheets or applications that track, analyze, and chart numeric information Used for business, industry, education, and individuals to make financial decisions Accounting documents Microsoft Excel is an electronic spreadsheet program Spreadsheets are also called worksheets ◦ Collection of worksheets is called a workbook
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1. Workbooks and worksheets 2. Charts 3. Tables 4. Web Support
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Workbooks are a collection of worksheets Worksheets allow users to enter, calculate, manipulate and analyze data such as numbers and text. When Excel starts, a new blank document is created called Book 1 (workbook) A workbook contains 3 worksheets (individual pages) by default
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More worksheets can be added to the workbook ◦ The term worksheet and spreadsheet are used interchangeably.
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Pictorial representation of data in a spreadsheet Excel can draw a variety of styles charts Charts can be two and three dimensional
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Tables organize and store data within worksheets. Once a user enters data into a spreadsheet, an Excel table can sort the data, search for specific data and select data that satisfies a criteria
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Web support allows users to save Excel worksheets or part of a worksheet in HTML format, so a user can view and manipulate the worksheet using a browser.
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Rows—Horizontal information labeled 1,2,3 ◦ 65, 536 rows in a worksheet Columns—Vertical information labeled A,B,C ◦ 256 Columns in a worksheet Cell—Intersection of a column and row ◦ There are 16,384 columns, 1,048,576 rows for a total of 17,179,869 cells. ? Cell address—the coordinates of the intersecting column and row ◦ A1, F10, H233 are examples of cell addresses Always use cell addresses also known as cell references in formulas
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Active Cell is the cell you are working in which has a dark rectangle border Name box—displays the cell reference of the active cell Formula bar—displays the data in the active cell. As you type in a cell, Excel displays the entry in the formula bar. ◦ Cells can contain: Labels (text) Values (numbers) Formulas or functions Range—two or more cells (a group of cells) ◦ B3:D3 is a range of cells ◦ The range of cells include cells B3 through D3
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Left or Right one cell or up and down one row To the first cell of a row – Home To cell A1 - Ctrl + Home To the last cell containing data - Ctrl + end To go to a specific cell - Ctrl + G
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Key data directly into active cell F2 makes changes at the insertion point Replace cell contents & key new data Press delete or F2
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Insert Tab > Header & Footer button Left ◦ Name Center ◦ Activity Name Right ◦ Period
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Excel files save with an.xlsx file extension Save Excel files to ◦ Computer Tech > Excel folder The path to change document properties ◦ Office button >Prepare >Properties Information added to document properties are: ◦ Authors Name and Title
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EF G HFormatting D A B C A.Insert Rows or Columns B.Delete Rows or Columns C.Format Columns /Row Height or Width D.Cell Alignment and Position E.Format Number Type A.Accounting B.Percent C.Common D.Increase/Decrease F.Format Font A.Bold B.Italics C.Underline D.Font Size & Color G.Inserting Function A.Sum B.Avg C.Min D.Max E.Count H.Sorting Data
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B A D Printing and Page Setup C A.Change Margins B.Landscape or Portrait Orientation C.Area to be Printed D.More Page Setup Options A.Scale to fit on one page B.Margins tab > Center Vertically or Horizontally C.Header/Footer tab > Custom Header /Footer E.Shows/Prints Gridlines E
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Spreadsheet Introduction and Terminology
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