1. CPSC 203 Introduction to Computers T97 TA: Jie (Jeff) Gao

2. 20 September 2005CPSC 203 Tutorial by Jie Gao2 Introduction to Excel Excel is a spreadsheet software Excel document – Workbook –Worksheets in workbook It is mainly used for calculating numbers, especially the repetition of same calculation on different numbers

3. 20 September 2005CPSC 203 Tutorial by Jie Gao3 Excel – Interface Menu, toolbars, scroll bars Cell address bar, formula bar Work space Worksheet tabs and navigator

4. 20 September 2005CPSC 203 Tutorial by Jie Gao4 Excel – Basic Concepts Columns, rows Cells –Cell naming Data types –“General” –Number –Currency –Date/time –Text

5. 20 September 2005CPSC 203 Tutorial by Jie Gao5 Excel – Inputting Data Directly input – overwrites the old content Double click and input – keeps the old content Input in the formula bar Fill handle –Generate sequence –Copy data –Ctrl key to toggle

6. 20 September 2005CPSC 203 Tutorial by Jie Gao6 Excel – Cell Formatting Font: face, style, size, colour Background Border Alignment Indentation Orientation Data type related

7. 20 September 2005CPSC 203 Tutorial by Jie Gao7 Excel – Worksheets Rename worksheets Add a new worksheet Delete a worksheet Change worksheet orders

8. 20 September 2005CPSC 203 Tutorial by Jie Gao8 Excel – Formulas Formulas are calculation expressions Starts with a “=“ The formula expression is shown in the formula bar but the formula result is shown in worksheet Examples

9. 20 September 2005CPSC 203 Tutorial by Jie Gao9 Excel – Functions Functions are predefined formulas They are organized in categories Use the “Paste function” button or “Insert  Function” menu –Choose function –Provide arguments Input by hand Pick by mouse

10. 20 September 2005CPSC 203 Tutorial by Jie Gao10 Excel – Useful Functions Statistical –Min, Max, Average Mathematical –Sum Date and time –Now More …

11. 20 September 2005CPSC 203 Tutorial by Jie Gao11 Excel – Cell References Range –Named by the cells on upper left and lower right corners –Custom names can be provided in the name box Relative Absolute –Use “$” to indicate absolute references

12. 20 September 2005CPSC 203 Tutorial by Jie Gao12 Excel – Chart Wizard “Insert Chart” button or “Insert  Chart” menu 4 steps –Select chart type –Define source data and series –Chart options: labels, legend and axes –Create chart as: object or sheet

13. 20 September 2005CPSC 203 Tutorial by Jie Gao13 Excel – Tricks in Chart Wizard Select source data range before starting the wizard Specify the series names and labels by cell references Make use of the preview

14. 20 September 2005CPSC 203 Tutorial by Jie Gao14 Excel – Modify Charts Text elements: Use the format buttons directly Size and position: Use handles to adjust Other appearance: Right click and use “Format …” menu The 4 steps of chart wizard also have corresponding menu items

15. 20 September 2005CPSC 203 Tutorial by Jie Gao15 Excel – Page Setup Each worksheet has separate page setups Paper size, orientation, margin Header and footer Show gridlines or not Print preview

16. 20 September 2005CPSC 203 Tutorial by Jie Gao16 Assignment 1 Due: 4:00pm Sep 24 3 Parts: –Follow steps on EX-176 to EX-197 (NOT EX- 198) to get a payment schedule –The payment schedule with formula expressions shown –A chart showing Principal Paid and Interest Paid for the last 12 months (any suitable chart type is OK)