1. Formatting cell contents

2. Select the cells you want to format Click home tab Click font down arrow Click font you want Click font size down arrow Click font size you want

3. Change text appearance Select cells you want to format Click home tab Use the tools in the font, alignment, and number groups to change your text’s appearance

4. Format part of cell’s contents Click the cell with data you want to format Select the contents of cell you want formatted on the formula bar If necessary, click the home tab Use the controls in font group on ribbon to apply the changes you want

5. Formatting cells containing numbers Numerical data plays a central role in excel workbooks Display numerical values as currency & percentage ◦ Select cells you want to format ◦ Click home tab

6. Conti… ◦ Using tools in the number group, follow any of these steps:  Click the accounting number format button to apply currency style with two decimal places  Click the percent style button to add a percent sign with no decimal places  Click comma style button to add a comma format with two decimal places

7. Set the number of decimal places Select the cells you want to format Click home tab Follow either of these steps: ◦ Click the increase decimal button in the number group on the ribbon ◦ Click the decrease decimal button in the number group on the ribbon

8. Set a date format Select the cells you want to format as a date Click the home tab In the Number group, click the dialog box launcher Click the number tab Click date Click the date format you want Click ok

9. Add background color Select the cell you want to change Click the home tab In the font group, click the fill color down arrow Select the background color you want

10. Change background shading Select the cells you want to change Right-click the selection and click format cells from the shortcut menu Click the fill tab Click the pattern color down arrow & then select the color you want Click the pattern style down arrow & then select the pattern you want Click ok

11. Formatting Cell Borders

12. Draw borders Select the cells around which you want to draw a border Click home tab Click the border button’s down arrow Click the type of border you want to apply

13. Format Cell Borders Click the cell you want to format Click the home tab Click the font group’s dialog Click the border tab Select the line style Click the color down arrow Click the color you want to use for borders Select the borders you want to use Click ok

14. Defining cell styles

15. Apply a style Select the cells you want to change Click home tab In style group, click cell styles Click a style

16. Create a style Click home tab In the styles group on the ribbon, click cell styles Click new cell style Type a new style name Click format Specify the formatting you want this style to contain Click ok

17. Modify a style Click the home tab In the styles group on the ribbon, click cell styles Right-click the style you want to modify Click modify Click format Specify the formatting you want Click ok twice

18. Delete style Click home tab In the styles group on the ribbon, click cell styles Right-click the style you want to delete Click delete

19. Aligning & orienting cell contents

20. Change text alignment Select the cells you want to align Click the home tab Using the controls in the alignment group on the ribbon, follow one of these steps: ◦ Click the Align left button to align the text with the left edge of the cell ◦ Click the Center button to center the text within the cell ◦ Click the Align Right button to align the text with the right edge of the cell

21. Set text orientation and wrapping Select the cells you want to orient Click the Home tab Using the controls in the alignment group on the ribbon, follow either or both of these steps: ◦ Click the orientation button & select the desired orientation of your cell text ◦ Click the wrap text button to wrap the text to fit inside the column width

22. Formatting cell based on condition

23. Change the format of a cell based on its value Select the cells you want to change Click the home tab In the style group on the ribbon, click conditional formatting Click new rule Click format only cells that contain Click the comparison phrase down arrow Click the comparison phrase you want

24. Conti… Type the constant values or formulas you want evaluated Click format Specify the formatting you want & click ok Click ok

25. Edit conditional formatting rule Select the cells that contain the rule you want to edit Click the home tab In the styles group, click conditional formatting Click manage rules Click the rule you want to change Click Edit rule Use controls to make your changes Click ok twice to save your changes

26. Delete conditional formatting rule Select the cells that contain the rule you want to edit Click the home tab In the styles group, click conditional formatting Click manage rules Click the rule you want to delete Click delete rule Click ok

27. Changing how conditional formatting rules are applied

28. Stop when a Condition is met Select cells that contain the rule you want to edit Click the home tab In the styles group, click conditional formatting Click manage rules Click the rule you want to change Select the stop if true box Click ok

29. Change the order of conditions Select the cells that contain the rules you want to edit Click home tab In the styles group, click conditional formatting Click manage rules Click the rule you want to change Follow either of these steps:

30. Conti… ◦ Click move up button to move rule one place higher in the order ◦ Click move down button to move the rule one place lower in the order Click ok

31. Display data bars Select the cells that contain your data Click home tab In the styles group on the ribbon, click conditional formatting Point to data bars Click the data bar option you want to apply

32. Display icon sets Select the cells that contain your data Click home tab In the styles group on the ribbon, click conditional formatting Point to icon sets Click the icon set you want to apply

33. Display color scales Select the cells that contain your data Click the home tab In the styles group on the ribbon, click conditional formatting Point to color scale Click the color scale pattern you want to apply

34. Copy styles with format painter Select the cells with the formatting you want to copy Click the home tab In the clipboard group, click the format painter button Select the cells where you want the formatting applied

35. Merge several cells into one Select the cells you want to merge Click the home tab In the alignment group, click the merge and center button

36. Applying workbook themes Click page layout tab In the themes group on the ribbon, click themes Click theme you want to apply

37. Change colors within a theme Click page layout tab In the themes group on the ribbon, click colors Click color scheme you want to apply

38. Change fonts within theme Click page layout tab In the themes group on the ribbon, click fonts Click the font scheme you want to apply

39. Change effects within theme Click page layout tab In the themes group on the ribbon, click effects Click effects scheme you want to apply

40. Create new workbook theme Format your worksheet using the colors, fonts, and effects you want to include in your theme Click the page layout tab In the themes group on the ribbon, click themes Click save current theme Type name for your theme Click save

41. Change the color of gridlines Click Microsoft office button Click Excel options Click advanced Click the display options for this worksheet down arrow Select the worksheet, or worksheets, to which you want to apply the change

42. Conti… Click gridline color button Select the grid color you want to use for the gridlines Click ok

43. Show or hide cell gridlines Click the page layout tab Using the controls in the sheet options group on the ribbon, follow either or both of these steps using the check boxes in the gridlines section of the group: ◦ Select the view checkbox to show gridlines as you work in excel or clear the view check box to hide the gridlines as you work ◦ Select the print checkbox to show gridlines when you print the worksheet or clear the print check box to hide the gridlines when you print

44. Outlining to hide and show rows and columns

45. Group rows and columns Select the rows or columns you want to group Click data tab In the outline group on the ribbon, click group In the dialog box that appears, verify that the rows or columns option button is selected, and then click ok

46. Ungroup rows or columns Select the rows and columns you want to ungroup Click the data tab In the outline group on the ribbon, click ungroup

47. Show grouped rows or columns Click expand button next to the group you want to show Hide grouped rows or columns Click the collapse button next to the group you want to hide

48. Protecting worksheets from changes Click review tab Click protect sheet Select the protection options you want Click ok

49. Locking cells to prevent changes Select cells you want to lock Right-click the selection and click format cells on the shortcut menu Click the protection tab Select the locked check box Click ok