1. Title II-A – Non-PublicTitle II-A – Non-Public ESEA Directors InstituteESEA Directors Institute October 2014October 2014

2. Overview Quache Bowles Spencer Division of Consolidated Planning & Monitoring Strategic Projects Manager Quache.Spencer@tn.gov 2

3. Overview  There are 38 districts that have been affected by the findings  Findings date back to FY10  U.S. Department of Education is suggesting a 5 year corrective process FY15 allocations correct and out to the schools in a timely fashion The repayment of services over the next 4 years  The repayment will be come out of LEAs’ annual Title II-A allocations, starting with state FY16  Schedules will be determined on a case-by-case basis in consultation with the Office of the Chief Financial Officer 3

4. Reducing Liability  All affected districts will have until December 1 to potentially reduce liability. Working with your fiscal consultant, Find documented activities where districts included the non-public schools NOT PREVIOUSLY INCLUDED IN ORIGINAL APPLICATION Document those activities on II-A Fiscal Adjustment Form (provided) Supply evidence of the non-public schools being included (i.e. e-mail correspondence, meeting agendas, budgets, fiscal worksheets) Tally the proportionate share Subtract the total deductions from the estimated cost II-A amount owed by the LEA 4

5. Reducing Liability  In December, TDOE will Review submitted documentation for each affected district Confirm the final amount of payback for each LEA for use in consultations with non-public schools (January)  On an ongoing basis LEAs will have time and support for planning and communicating to non-public schools – TDOE Fiscal Consultant – CPM Regional consultants and Nashville staff (if necessary) 5

6. Planning/Communication Timeline Consultation Documentation 6

7. Before Consultation  Create a timeline of events Communicate repayment of services to non-public schools Establish meeting dates for consultation Create plan for schools’ access to services Document deadlines for non-public schools Collect feedback Identify persons responsible for timeline tasks  Begin planning with non-public schools Possible uses for allocation Costs of possible uses for allocation Staff that may need to be involved in the process and their roles Communication to non-public Schools 7

8. Communication  Communication should be timely and meaningful  Communication to non-public schools should be separate from the Annual Consultation for next year’s services One-on-One Small group Whole group  Document Intent of Consultation Meeting invitation Copy of presentation Agenda 8

9. During Consultation  Be transparent Process for repayment Review the purpose of Title II-A funds Allowable expenditures Non-allowable expenditures  Get feedback from non-public school officials Questionnaires Surveys Leave time for questions/answers Affirmation of consultation – May be altered for the specific topic 9

10. After Consultation  Review feedback from Consultation Compare and contrast feedback to pre-planning ideas Non-public schools’ feedback should be considered during district planning process  Create an action plan for repayment allocation Possible uses for allocation Costs of possible uses for allocation – Budget breakdown Staff that may need to be involved in the process and their roles Timeline Communication to non-public schools Start dates for implementation 10

11. Precautions  Be careful when planning for future II-A allocations  Heavy funding in areas that can’t be counted towards equitable services Class size reductions Bonuses Recruitment and retention  When rolling out LEA action plans, demonstrate consideration of non-public school requests Include private school officials in planning – Advisory council Refer to private school feedback in action plan – Survey results – Questionnaire results 11

12. TDOE is Here to Support the Process:  Office of the Chief Financial Officer  Maryanne.Durski@tn.gov Maryanne.Durski@tn.gov  Brenda.Staggs@tn.gov Brenda.Staggs@tn.gov  Office of Consolidated Planning & Monitoring  Eve.Carney@tn.gov Eve.Carney@tn.gov  Debbie.Owens@tn.gov Debbie.Owens@tn.gov  Quache.Spencer@tn.gov Quache.Spencer@tn.gov 12

13. TDOE is Here to Support the Process:  Office of the Chief Financial Officer  Regional Consultants  Brad.Davis@tn.gov Brad.Davis@tn.gov  Cindy.Smith@tn.gov Cindy.Smith@tn.gov  Brian.Runion@tn.gov Brian.Runion@tn.gov  Robert.Mynhier@tn.gov Robert.Mynhier@tn.gov  Jackie.Broyles@tn.gov Jackie.Broyles@tn.gov  Dustin.Winstead@tn.gov Dustin.Winstead@tn.gov  Office of Consolidated Planning & Monitoring  Regional Consultants  Corey.Currie@tn.gov Corey.Currie@tn.gov  Janet.Mansfield@tn.gov Janet.Mansfield@tn.gov  Bridgette.Jones@tn.gov Bridgette.Jones@tn.gov  Bridgett.Carwile@tn.gov Bridgett.Carwile@tn.gov  Jacki.Wolfe@tn.gov Jacki.Wolfe@tn.gov 13

14. 14 FRAUD, WASTE or ABUSE Citizens and agencies are encouraged to report fraud, waste or abuse in State and Local government. NOTICE: This agency is a recipient of taxpayer funding. If you observe an agency director or employee engaging in any activity which you consider to be illegal, improper or wasteful, please call the state Comptroller’s toll-free Hotline: 1-800-232-5454 Notifications can also be submitted electronically at: http://www.comptroller.tn.gov/hotline