1. Spring 2013 Non-Writing SOL Training
Presented by:
Stephanie E. Haskins
April 25, 2013

2. Training Agenda Spring 2013 Non-Writing Timeline
Testing and Curriculum Resources
Test Security
Special Test Accommodations
Reminders for Testing Coordinators
Questions

3. Testing Timeline Date Event Week of April 15
Non-secure Testing Materials Arrive
May 3
Data Upload File Due to DDOT;
High school secure material delivery (if applicable)
May 9
Elementary and middle secure material delivery (if applicable)
Week of May 6
Term Grad Testing
Week of May 13
(Lee High/ Genesis)
May 13: Literacy and Numeracy
May 14: World History I
May 15: World History II
May 16: VA/US History
May 17: EOC Reading
Week of May 20
May 20: Alg II, Reading 8, History 3, VA Studies
May 21: Alg I (HS), Reading 6, Math 4, VMAST Math 4
May 22: Geometry, Alg I (MS), Math 8, Math 4 and 5, VMAST Math 4 and 5
May 23: History retests, Math 6, Math 5 and 3, VMAST Math 5 and 3
May 24: Reading retests, Civics, Science 8, Math 3, VMAST Math 3
Week of May 27
May 29: Earth Science, Reading 7, Reading 3 and 5, VMAST Rdg 3 and 5
May 30: Biology, USHistory I, Reading 3 and 4, VMAST Rdg 3 and 4
May 31: Chemistry, Math 7, Science 3 and 5
Week of June 3
June 3: USHistory II
June 4: Math retests
June 5: Science retests
June 7
Last day to return materials

4. Testing Upload Additions in RED and Deletions in RED
Group Name: Consider how you want score reports to be organized.
Group code: Will NOT appear on printed reports; allows for data sorts; Max 10 characters
Test code: MUST double-check at high school. (NEW assessment? Retest with OLD?)
Ethnicity/ Race: Hispanic; 32 categories
ELL information: Test tier, composite, literacy, SOA-LEP, AYP-D
SOA Transfer: Enrolled after 20th day – Sept 15th (or 20th hour – Feb 12th)
AYP: If a student began school ANY day AFTER the first day AND was NOT in our division last year, can be coded as AYP. May disregard reference to “September 30”.
A: within division
B: outside division/ within Virginia
C: outside Virginia
Term grad: Anyone graduating by August 31, 2013; multiple opportunities
Project Graduation: Refer to definition in TIMS; qualifies for multiple opportunities
RP-Code: Genesis
Retest: High school only – if retaking test
Recovery: Reading or Math only; Check if student has received 10+hours of remediation
D-Code: High school only – if pursuing modified standard diploma (needs literacy/ numeracy requirements)
Online Test: Students NOT marked as online should have documented need
Distribute/ discuss Documentation of Need for Paper/pencil SOL tests
Additions in RED and
Deletions in RED

5. High School Only:
Substitute Tests: If a student is enrolled for the first time in a course that requires an EOC test and has taken or will take an approved substitute test in place of the EOC tests, include in upload and select Testing Status code 10. If a student has failed an EOC test and takes an approved substitute test as a retest in an attempt to earn a verified credit, complete Testing Status code 10 AND set Retest flag to Y.
Read-aloud/Audio for Reading: Under certain circumstances an LEP student or a student with a disability may receive the read-aloud or the audio accommodation on the EOC Reading test even though the student has not been determined as eligible based on criteria for read-aloud tests
Distribute/ discuss Documentation of Need for Paper/pencil SOL tests

6. Resources School Test Coordinator Handbook
Student Data Upload File Requirements
Test Implementation Manual
Examiner’s Manual
Pearson Access User’s Guide for the Virginia Assessment Program
Virginia Standards of Learning Assessments Guidelines for Administering the Read-Aloud Accommodation
TIMS Manual Updates:
Index Section Added
Updates Appendix C (Special Testing Accommodations)
Expanded Sections on Make-up testing (5.8), Term Grad Testing (5.9), and Expedited Retake Testing (5.10)
Expanded section on Preparing for Online Testing (4.4)
Expanded description for test manipulatives (scratch paper and highlighter – pages 17 and 18)
Examiner Manual Updates:
Directions to address TestNav 7, including screen shots
Test directions that have students verify: name on test ticket, name on computer screen, test on math formula sheet

7. Testing Resources Test Implementation Manual: Page iii: What’s New?
Page xvii: Checklist of STC Responsibilities
Page 9: Applications Available for Test Preparation
Page 19: Test Manipulatives
Appendix A: Test Security
Appendix C: Special Test Accommodations
Appendix H: Online Tools, Icons, Descriptions
Examiner’s Manual:
What’s New?
Applications for Test Preparation
Responding to test errors
Online Tools, Icons, Descriptions
Answering Student Questions
Online: Examiner “language”
Paper/pencil: Examiner “language”
Test security
Special Test Accommodations
Checklist of Examiner Responsibilities

8. Curriculum Resources ~ READING
Standards, Curriculum Framework, Blueprint
Sample Lesson Plans
Vocabulary Resources
Sample Text-Dependent Questions*
Frequently Asked Questions
Released Tests (NOTE: These do NOT align with 2010 standards. New 2010 tests will not be released until 2015.)
Reading SOL Practice Items*
Reading VMAST Practice Items*
Tabbed Reading Passage Demonstration (gr 8 & EOC)*
Reading Passage Scrolling Demonstration
Narrated demonstration of TEI Items*
Curriculum Resources ~ READING

9. Other READING Testing Updates:
NEW testing of 2010 standards for tested grades in Spring 2013
About 15% TEI - technology-enhanced items (high-level, open-ended questions)
One Section Review screen at the end of the test with all the reading passages and questions
NOTE: If TEI questions require a “stated” number of responses and all are not answered, will show as not answered. If TEI items do NOT state a specific number of responses, will show as answered.
Tabbed presentation of paired reading passages in grades 8 and EOC this Spring. May occur in grades 6 and 7 in upcoming year.
Grade 3 Reading: The grade 3 Reading test has TWO sections and is administered over TWO days. Be sure to STOP after Section 1!
Lexile Scores: Reading results will likely not be equated with lexiles until late fall 2013.
Other READING Testing Updates:
Note: There will be a Section lock!

10. Other READING Instructional Reminders:
Teach nonfiction – very important, at ALL levels
Pair fiction and non-fiction passages
Teach roots and affixes – these will be tested as stand-alone AND related to a passage
Study vocabulary
Pull passages from content texts
Ask reading comprehension questions
Research (tested in grade 3 reading; tested in writing in all other grades).
Other READING Instructional Reminders:
Note: There will be a Section lock!

11. Curriculum Resources ~ MATHEMATICS
Standards, Curriculum Framework, Blueprint
Sample Lesson Plans
Instructional Videos
Instructional Resources/ Vocabulary Cards
Using Statewide SOL Results to Guide Instruction*
Released Tests (NOTE: These do NOT align with 2009 standards.)
Math SOL Practice Items*
Math VMAST Practice Items*
Narrated demonstration of TEI Items*
Mathematics Practice Tool*
Curriculum Resources ~ MATHEMATICS

12. Other MATHEMATICS Testing Updates . . .
Grades 3-5 Mathematics: The grade 3-5 Mathematics test has TWO sections and is administered over TWO days. Be sure to STOP after Section 1! Make sure directions for TWO DAY TESTING are read.
Grades 6-7 Mathematics: The grade 6 and 7 Mathematics test has TWO sections. Both sections must be administered on the SAME day.
Formula Sheets: Make sure the correct formula sheet is provided to students. With the exception of retesters using 2001 standards, all other students should be using 2009 standards. Students taking an online Mathematics test ARE permitted to use a paper formula sheet in addition to the online version.
Seal Code: Seal codes have been added as an option in Pearson Training Center.
Quantiles: All math results will have related quantile score.
Other MATHEMATICS Testing Updates . . .

13. Curriculum Resources ~ SCIENCE
Standards, Curriculum Framework, Blueprint
Sample Lesson Plans
Science Progression
Instructional Resources
Released Tests (NOTE: These do NOT align with 2010 standards.)
Science SOL Practice Items*
Narrated demonstration of TEI Items*
Curriculum Resources ~ SCIENCE

14. Other SCIENCE Testing Updates . . .
NEW testing of 2010 standards for tested grades in Spring 2013
Chemistry: Students taking online Chemistry test MUST use Periodic Table located on the online test’s toolbar (NO paper copy).
Other SCIENCE Testing Updates . . .

15. Curriculum Resources ~ HISTORY
Standards, Curriculum Framework, Blueprint
Sample Lesson Plans
SOL Institutes
Instructional Resources
Released Tests (NOTE: Tests from Spring 2012 ARE aligned with the 2008 standards. Therefore, there are no additional practice items or sample TEI items for history, like other subject areas.)*
Curriculum Resources ~ HISTORY

16. Other Testing Updates . . .
TEI test types: Fill-in-the-blank, Histogram or Bar Graphing, Hot Spot, Number Line, Drag and Drop. Refer to Staunton City Schools website for description.
Cut Scores have now been updated. Refer to Staunton City Schools website.
All new science and reading tests based on 2010 SOL will have a multiple choice sample and a TEI sample.
Color will be used for some test items in the online versions of the new 2010 assessments.
Emphasis words such as most, main, and best will no longer be emphasized by italics or capital letters on any new SOL tests. The only exceptions will be the words NOT and EXCEPT, which will continue to be emphasized with capital letters on all SOL tests except for grade 3. The grade 3 tests will not contain test items with the words NOT and except.
Continue to maintain focus on rigor of instruction and assessment. Refer to VDOE website.

17. Online SOL Test: A Student’s Perspective TestNav Login Screen
PRACTICE!!!

18. Online Tools Protractor Dot Pointer Straightedge Eliminate Choice
Compass
Exhibit
Calculator
Pointer
Eliminate Choice
Highlighter
Pencil
Eraser
Notepad
Ruler
Students may practice using the highlighter, eraser, choice eliminator, four-function calculator, the Periodic Table of the Elements, compass, straightedgge tool, and ruler. (Available under the Support Tab of Pearson.)

19. Test Nav Layout Design Changes
BEFORE:
Change as of Fall Non-Writing
NOW:
NOTE: Change implemented beginning with Fall Non-Writing.

20. SOL Practice Items

21. Pearson Training Center
The training center practice test contains test items from multiple content areas and should not be used to review content. It will give students experience with the log in process using a student test ticket, selecting answer choices, using a variety of tools, the Item Review screen, the Mark for Review option, the procedures for Save and Exit and Submit test. In addition, an audio test can be created to give students who require that accommodation practice using the audio control box, headphones, and pracice with listening to how the test is read.

22. ePAT – Electronic Practice Assessment Tool

23. Test Security Agreement
READ all Test Security Guidelines (12 items) and examiner responsibilities (9 items) prior to signing and administering any SOL assessment.

24. Role of Examiners/ Proctors
During test administration, Examiners/Proctors must monitor the testing process by moving as unobtrusively as possible about the room. They should ensure that students are working independently and do not have access to unauthorized materials.

25. Answering Student Questions
Examiners/ Proctors MAY answer questions regarding technical issues of the assessment.
They may NOT answer questions that would provide any hint or clue with regard to the assessment.
If the student is testing online, the student should either be Exited from the online test or the computer monitor turned off prior to break to maintain test security.
If the test is to be administered in sections over more than one school day, care must be taken to ensure that students are exposed to only those test items in the section that they are currently attempting.
A test booklet may be sealed to prevent a student from being exposed to previously completed items and items not yet accessed. (i.e. stapling booklet)

26. Examples of Technical Questions
Scrolling: “To view all of the reading passage, use the scroll bar to the right of the passage to move the page up and down.”
Navigating the test: “To move to the next question click Next”; “To go back to the previous question click Previous”; “To go back to a question from the review screen click on the question’s number”; “To submit your test click the Submit the test button”; “Go back to the test item to make sure the Pointer was used to indicate the answer.”
NOTE: Examiners/ Proctors may NOT use the student’s mouse or keyboard to navigate any portion of the test for the student.

27. Special Test Accommodations
Students who meet one or more of following criteria may be assigned a paper/pencil test:
Placement: Special situation school, homebound, Governor’s school
Accommodation requires paper/pencil: large-print, Braille, flexible schedule (multiple testing sessions requiring more than one day)
Documented medical condition: Exposure to computer will aggravate condition (i.e. seizure disorder, etc.)

28. Explanation of Testing Accommodations
What’s allowed?
What’s NOT allowed?
Guidelines for SPRING and SUMMER 2013 only

29. STC Reminders . . .
Proctor Authorization Tickets and Student Authorization Tickets – These tickets should be printed no more than 4 days prior to the test window start date and must be stored in a secure location until needed.
Start the test session the day of the scheduled session.
Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket Transmittal Form/ Affidavit to distribute and collect test tickets and materials to examiners. Provide Examiners extra copies of the formula sheets and the Periodic Table of the Elements, where applicable.
Ensure that all examiners/ proctors have allowable test manipulatives. (Refer to instructions in TIM and Examiner Manual for clearing calculator memory.)
Approximately 75 minutes is a typical testing time. Make sure that testing sessions are scheduled so that they begin early enough to allow students reasonable amounts of time to complete the test before lunch or before the end of the school day. Prior to the first date of testing, develop a plan to accommodate situations in which “allocated” time has elapsed but students have not yet completed the test. Plans for alternate testing sites should include appropriate test security precautions. If students must be moved to an alternate testing site to complete the test, their test materials must be collected by an Examiner or Proctor prior to the move and redistributed only after the students are settled in the new site. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials.
Provide a copy of the testing schedule to the DDOT in advance.

30. More reminders . . .
View the status of each test session through Session Details screen (Ready, Active, Exited, Resumed, Resumed-Upload, Submitted, Processing, Completed, Marked Complete).
Add, move, and remove students from test sessions, as needed. Students who are absent on the day of testing must be removed/moved from the session before it can be stopped.
Stop all online test sessions at the end of the day. All students must show a Completed status on the Session Details screen. Any students with a Not Started, Exited, or Resume status must be removed/ moved to a make-up or irregularity session before stopping the test session.
VDOE will be monitoring dates and times proctor tests were accessed as well as read-aloud sessions left “Started” overnight
Read-aloud sessions should be stopped immediately upon completion of the test session and should NEVER be left “Started” at the end of the testing day
If the read-aloud session involves a grade 3 reading test that will be administered over two days, move the students to a new session and stop the original session; Print new test tickets

31. More reminders . . .
Moving a student: If students are moved to an alternate testing site to complete their tests, their Student Authorization tickets must be collected by the Examiner or Proctor prior to the move and redistributed only after the students are settled in the new location. While in transit, students must not be allowed to discuss the test with anyone or have access to educational materials.
Their online test must be Exited prior to being moved to the new location. Before the student can log in (using the same information on the test ticket) to complete their test, the student’s test must be Resumed in Test Session Management.

32. Testing Irregularities
Report any irregularities within 24 hours.
MOST Common Irregularities:
#1 - Student unable to complete test
#2 - Accommodation not provided or inappropriate accommodation provided
#3 - Test inappropriately marked complete
#4 - Inappropriate manipulative
1- leaving school early, becoming ill, not finishing before close of school
2- Review test session prior to testing; If possible, do not mix audio and regular forms in a session – WHILE the students are in secure test environment, the division should immediately contact VDOE, who can assign appropriate form and avoid irregularity; All online forms start with a “9”.
3- Do not code until test window is over – completed by DDOT

33. Marking Tests Complete
Mark test complete guidelines: Every student identified for testing must be accounted for via an online test or a paper document, including students who were not tested because they:
Were exempt due to LEP
Were absent during the entire testing window
Refused or were disruptive
Cheated
Were involved in a medical emergency
Failed the course but passed the test and are retaking the course
Took a substitute test for verified credit
Move these students to a new session and the DDOT will mark these tests complete at the conclusion of testing.
It is not necessary to submit a test with a Testing Status code for students who were scheduled to retest for a verified credit (having previously passed the course) and who did not take the retest.

34. Other reminders . . .
Testing Accommodations: Add Test-Specific data in PearsonAccess to indicate what accommodations were provided to the student under the Test Details screen of PearsonAccess. (Temporary Accommodations may be handled through the upload or under Student Registration.)
Student Alerts: Clear all student alerts for the school, when possible. Ask if there are questions related to alerts.
Be sure that the RETEST flag is selected on the Test Assignment screen for every student who is retaking the test for verified credit.

35. Questions?