1. Hardington Vale – our story

2. ACCOUNTS Setting the scene The journey so far  Historical  Vision  Issues  Types of accounts Hardington Vale Accounts

3.  2 benefices brought into one Norton St Philip with Laverton & Hemington Benefice Three parishes three sets of accounts Rode Benefice Three parishes - one set of accounts One set of accounts Hardington Vale Accounts

4.  Decision made to become one Parish.  Decided to combine accounts with some resistance.  Perhaps lack of clear blueprint  Sadly lost chairman of Finance Committee and Treasurer – really made life difficult.  Lot of anxiety & fear about our “funds” Hardington Vale Accounts

5.  Finance issue was blocking PCC agenda  Took over accounts late in 2008 and reconstructed accounts for whole year.  Inherited 5 treasurers  29 bank accounts  Jam jar on the mantle shelf mentality. Hardington Vale Accounts

6.  Perhaps underestimated communication  Talked about it but difficult subject to communicate  Lacked a clear and communicated vision

7.  What is our vision?  3 groups of monies Hardington Vale Accounts

8.  General funds  for the worshiping life of the church  Parish Share, Clergy expenses, heating, lighting worship etc  By far the biggest element 75- 80%  Our vision is to share these as one group Hardington Vale Accounts

9.  Local Church Funds  Friends of St Philip & St James  Purpose to look after the building and churchyard  Maintenance, insurance  Concept – Wider “village” interest in local building. Hardington Vale Accounts

10.  Special Projects/Appeals  Examples  Bell Appeal  Heart of Rode – new meeting room, toilet & Hospitality unit.  Ring fenced. Hardington Vale Accounts

11. General Account Friends Accounts Designated Accounts Restricted Accounts Hardington Vale Accounts

12.  Ring Fenced? Technical Stuff!  Different Types of Funds  Three types of funds specified in the Charity Commission’s regulations  Need to be clearly identified in the PCCs annual financial statements.  Remember : members of the PCC are the Trustees of all the funds under their control. Hardington Vale Accounts

13. Unrestricted Funds  For example: the general fund.  Monies: spent on any purpose the PCC deems fit.  collections, payment of expenses, regular running costs. Hardington Vale Accounts

14. Restricted Funds  Specific purpose  For example : “the boiler repair fund“  Only spent on the purpose identified. Hardington Vale Accounts

15. How to decide if a fund is restricted?  - intention?  - purpose?  - publicity?  If so a restricted fund.  Cannot add to unrestricted funds without consent Hardington Vale Accounts

16. Designated Funds  Funds set aside for a specific purpose, e.g. new service books. Magazine A/c  PCC can return them to unrestricted funds. Hardington Vale Accounts

17. Reporting General Fund INCOMING RESOURCES Collections & Envelopes £44809 Income Tax Rebate £11367 Donations, Awards, Grants & Bequests £14559 Dividends & Bank Interest £1218 Fees £7012 Total £78965 Details in Appendix A Hardington Vale Accounts

19. Conclusion  Not yet arrived  One parish is still self accounting.  We still struggle with income for the General account.  Chose to “share” parish Share. Hardington Vale Accounts

20. Tips  Don’t be in a rush  Develop a clear blueprint  Be very clear about what you are doing  Produce consolidate accounts from the records your have. (dry run) Hardington Vale Accounts

21. Tips  Its more important to have the overall information that how its done.  Publicise your accounts  Every notice board, copies printed, website  Produce them quickly Hardington Vale Accounts

22. Finally  its a big task  Local assistant treasurers – doing the banking.  Recommend account package c £100  Data Developments, Sage etc Hardington Vale Accounts

23.  www.hardingtonvale.org.uk www.hardingtonvale.org.uk