1. Facilities Management Post Hurricane Building Assessment and Recovery June 28, 2007

2. Facilities Management Departments Facilities Operations Facilities Operations Facilities Planning Facilities Planning Facilities Design & Construction Facilities Design & Construction Office of Chief Building Official Office of Chief Building Official

3. Responsibilities of Facilities Maintenance Operations Repairs to Existing Facilities Repairs to Existing Facilities Maintenance of Equipment Maintenance of Equipment Building Systems Operations Building Systems Operations Initial Emergency Response Initial Emergency Response

4. Responsibilities of Facilities Planning College Wide Inventory Control College Wide Inventory Control State required reporting State required reporting Capital Improvement Planning Capital Improvement Planning Project Tracking Project Tracking Funding Requirement Request and Tracking Funding Requirement Request and Tracking

5. Responsibilities Of Facilities Design & Construction Project Programming Project Programming Project Design Project Design Project Award Project Award Project Construction Project Construction Project Completion and close out Project Completion and close out

6. Responsibilities of Office of Chief Building Official Building Code Compliance Building Code Compliance Permitting Permitting Construction Inspections Construction Inspections IAQ Protocol IAQ Protocol

7. Facilities Management Role in Aftermath of a storm Facilities Operations Facilities Operations –Make Facilities Safe –Initial Assessment –Initial Recovery –College Start-up –Initial Repairs Facilities Design & Construction Facilities Design & Construction –In Depth Assessment –Documentation –Programming Recovery –Project Initiation through Completion Condition Status Updates Condition Status Updates

8. Things to Keep in Mind During a Storm – Site Teams Stay together as a team Stay together as a team Move from your secure location only as a last resort Move from your secure location only as a last resort Move as a team Move as a team Do not venture outside Do not venture outside

9. Things to keep in Mind After the Storm – Site team Allow Facilities Operations to make buildings, parking lots, and other areas safe Allow Facilities Operations to make buildings, parking lots, and other areas safe Work as a team to arrive at a consensus of Campus Operational Status Work as a team to arrive at a consensus of Campus Operational Status Prepare facilities for arrival of recovery staff and contractors Prepare facilities for arrival of recovery staff and contractors Communicate, Communicate, Communicate! Communicate, Communicate, Communicate!

10. Why is it so Important to Communicate? Information is needed to assign resources Information is needed to assign resources Need to inform essential staff Need to inform essential staff Information is needed for College President to announce College opening Information is needed for College President to announce College opening College President needs to communicate to other government entities College President needs to communicate to other government entities

11. To Whom do you Communicate? Deans Deans Supervisor Supervisor VPs, AVPs, Directors VPs, AVPs, Directors Ultimately, the intent is to inform the College President and Provost (via the Vice Provost of Facilities Management) with the information needed to make College opening decisions.

12. Problems: How do you communicate? How do you communicate? How do you accurately portray the condition of your campus to someone that is not able to see what you are seeing? How do you accurately portray the condition of your campus to someone that is not able to see what you are seeing? What do you need to report in order to have someone fully informed? What do you need to report in order to have someone fully informed?

13. How Do You Communicate? Any Way Possible Any Way Possible –Land Line –Regular Numbers –Cell Phones –Faxes –Email –Satellite Telephones –Messenger –Text Message

14. How Do You Portray the Condition of Your Campus? With an agreed upon, pre-established condition status With an agreed upon, pre-established condition status With an agreed upon, pre-established list of details to report With an agreed upon, pre-established list of details to report

15. Blue No serious damage to building structures. No serious damage to building structures. Hurricane damage limited to unanchored trailers, shrubbery, and trees. Hurricane damage limited to unanchored trailers, shrubbery, and trees. Some damage to signs. Some damage to signs. Minimum flooding Minimum flooding Some damage to electrical service lines Some damage to electrical service lines Hurricane vegetative debris in parking lots and entrance roads Hurricane vegetative debris in parking lots and entrance roads Campus can be operational within 24 to 48 hours Campus can be operational within 24 to 48 hours Custodial, trades and ground services needed to restore Campus. Custodial, trades and ground services needed to restore Campus. Surrounding community has access to our facility Surrounding community has access to our facility

17. Green Some roofing, door, or window damage to buildings. (Minor Water damage) Some roofing, door, or window damage to buildings. (Minor Water damage) Some trees blown down. Some trees blown down. Considerable damage to trailers and signs Considerable damage to trailers and signs Flooding is limited to parking lots Flooding is limited to parking lots No electrical service to the campus. FPL working on the problem(s) No electrical service to the campus. FPL working on the problem(s) Hurricane debris and some trees down in parking lots and entrance roads Hurricane debris and some trees down in parking lots and entrance roads Campus can be operational within 48 to 72 hours pending FPL Campus can be operational within 48 to 72 hours pending FPL Custodial, trades and ground services needed to restore Campus. Custodial, trades and ground services needed to restore Campus. Surrounding community has access to our facility but serious caution must be taken due to inoperable traffic lights and debris on roads Surrounding community has access to our facility but serious caution must be taken due to inoperable traffic lights and debris on roads

19. Yellow Some structural damage and some building envelop failures. Some structural damage and some building envelop failures. –Some rooms are not usable until repaired because of damage Large trees are blown down. Large trees are blown down. Trailers and signs are destroyed. Trailers and signs are destroyed. All general areas are flooded, including some buildings. All general areas are flooded, including some buildings. No electrical service to the campus. FPL will restore without commitment No electrical service to the campus. FPL will restore without commitment Hurricane debris and major trees down in parking lots and entrance roads Hurricane debris and major trees down in parking lots and entrance roads Campus can be operational within a week pending FPL Campus can be operational within a week pending FPL Custodial, trades and ground services needed to restore Campus. Custodial, trades and ground services needed to restore Campus. Surrounding community has limited access to our facility but serious caution must be taken due to inoperable traffic lights, flooding and debris on roads. Surrounding community has limited access to our facility but serious caution must be taken due to inoperable traffic lights, flooding and debris on roads.

21. Orange Some complete roof structure failures to buildings and extensive damage to doors and windows Some complete roof structure failures to buildings and extensive damage to doors and windows Shrubs, trees, are blown down Shrubs, trees, are blown down Complete destruction of trailers and signs Complete destruction of trailers and signs The Campus is flooded and it is very difficult to move around The Campus is flooded and it is very difficult to move around No electrical service to the campus. FPL has not responded. No electrical service to the campus. FPL has not responded. Hurricane debris and major trees down in parking lots and entrance roads. It will take two days to clear the entrances to the campus. Hurricane debris and major trees down in parking lots and entrance roads. It will take two days to clear the entrances to the campus. Campus operation not expected to be sooner than 6 to 8 weeks. Campus operation not expected to be sooner than 6 to 8 weeks. Contractors, custodial, trades and ground services needed to restore Campus Contractors, custodial, trades and ground services needed to restore Campus Major damage to the surrounding community restricts access to roads. Major damage to the surrounding community restricts access to roads. Authorities have cordoned off major portions of the community, curfew in effect. Authorities have cordoned off major portions of the community, curfew in effect.

23. Red Some complete building failures with small utility buildings blown away. Some complete building failures with small utility buildings blown away. –Complete Facilities Devastation (CFD) Shrubs, trees, are blown down Shrubs, trees, are blown down Complete destruction of trailers and signs Complete destruction of trailers and signs The Campus is flooded and it is very difficult to move around The Campus is flooded and it is very difficult to move around No electrical service to the campus. FPL has not responded. No electrical service to the campus. FPL has not responded. Hurricane debris and major trees down in parking lots and entrance roads. Hurricane debris and major trees down in parking lots and entrance roads. No estimate for re-opening is possible No estimate for re-opening is possible Governmental aid needed to restore campus Governmental aid needed to restore campus Residences and commercial buildings in surrounding areas are destroyed Residences and commercial buildings in surrounding areas are destroyed Authorities have cordoned off major portions of the community, curfew in effect Authorities have cordoned off major portions of the community, curfew in effect

25. Sample Reporting Form with an agreed upon, pre-established Campus Operational Status and Detail List. Campus Operational Status: BlueGreenYellowOrangeRed Campus Operational Status: BlueGreenYellowOrangeRed Street Access:YesNo Street Access:YesNo Parking Lot Access:YesNo Parking Lot Access:YesNo Elevators Working:YesNo Elevators Working:YesNo Electrical Power:YesNo Electrical Power:YesNo Is the Air Conditioning Working:YesNo Is the Air Conditioning Working:YesNo FloodingYesNo FloodingYesNo Is it safe to access Campus?:YesNo Is it safe to access Campus?:YesNo Is water on?YesNo Is water on?YesNo Are phones working?Yes No Are phones working?Yes No

26. Questions?