1. Water Quality Control Division
Colorado NetDMR Training Program
Water Quality Control Division

2. Instructor Mark Lombardi Water Quality Control Division
Phone:
CDPHE-NetDMR help
Phone

3. Questions?
Ask at ANY time!

4. Overview Why NetDMR? User Roles Training process
E-Reporting Rule
System Benefits
Why NetDMR?
Regulatory authority grants Signatory access
Local administrator controls Edit & View access
User Roles
Test NetDMR
Production NetDMR
Training process
Training material this PowerPoint the Handouts.zip file
Weblink to EPA’s Permittee and User’s Guide PDF document
Weblink to EPA’s online tutorials
Additional Information

5. E-Reporting Rule

6. E-Reporting Rule What is it? Why do we need it?
When will it become law?
How will it be implemented?
What does it affect?
Waivers?
“States Readiness” deadline, consequences if not met

7. E-Reporting Rule What Is the E-reporting rule New Federal Regulation
No more paper
Permit requests and periodic reports online through the internet
Changes how you report, not what you report

8. E-Reporting Rule Why do we need it? A step toward leaner government
Facilitates transparency (CORA/FOIA)
Rapid data availability for better decision making

9. E-Reporting Rule Important dates Public input until December 12, 2013
Effective date, (best guess) August 2014
Within 12 months Colorado must achieve “States Readiness” (90% compliance)

10. E-Reporting Rule How will it be implemented?
Modify existing permits to require electronic reporting
Written into new and reissued permits

11. E-Reporting Rule What does it affect?
Discharge Monitoring reports (DMR)
Notices of intent (NOI)
Notices of termination (NOT)
No exposure certifications (NEC)
Low erosivity waivers (LEW)
Sanitary sewer overflows (CSO & SSO)
Periodic reports

12. E-Reporting Rule Annual waivers possible Meet hardship requirements
Economic hardship
Limited internet connectivity
Religious prohibition
Annual application to document continuing need

13. E-Reporting Rule If state misses “States Readiness” deadline
Dual reporting will be implemented by EPA
Direct electronic to EPA using their eNOI & NetDMR systems
-- & --
Report to state also, using our existing methods

14. System Benefits

15. Why Use NetDMR? Work from anywhere
No application to install & maintain
Sign DMRs using your smart mobile device while on vacation

16. Why Use NetDMR? Streamlined Group processing
Sign, up to 100 DMRs at a time as a batch submission
Only 5 mouse clicks to code a batch of up to 100 DMRs as “no discharge”

17. Why Use NetDMR? Copy of Record (COR) legal proof of timely reporting.
Documents who submitted and when.
Verifiable copy of DMR & attachments.
Created automatically when DMR is sent

18. Why Use NetDMR? Automatic DMR status Tracking
From, Ready for data entry, →
To, Ready for signing, →
To, Signed, →
To, Completed.

19. Why Use NetDMR? Store documentation in the “cloud”.
Attach lab results, cover letters & process documentation to each DMR
Search for individual DMRs by Permit ID, outfall, monitoring period, tracking code, even who edited it or submitted it
Download bundled documents at any time as a zip file

20. Click “Add Attachments” to append cover letters or other docs
Attach Documents
Names of appended documents cannot contain any spaces or special characters. May be PDF, Word or Excel format but PDF is preferred. Cannot be larger than 20megabytes. Preferred naming format is PermitID_FileType_YYYY_MM.pdf
Click “Add Attachments” to append cover letters or other docs

21. Attachments Browse for attachments within your computer
File types: PDF, MS Word, Excel or Zip
Append files up to 20MB.
File names, no spaces, no special characters (= + & $ ^ % *).
Naming convention: PermitID_FileContentType_YYYY_MM.pdf (YYYY=4 digit Year, MM=2 digit Month)

22. Why Use NetDMR? Streamline your work flow With one mouse click
Send your data to the EPA
- & -
Send the COR and attachments as a .zip file to everyone on an list
To records
To archive
To trustees

23. Email Notification List
View Permit Details (Page)
Check the box “Add COR and Attachments to Notification” before signing DMRs.
Type an address and press “Add”

24. Why Use NetDMR? NetDMR is synchronized with your permit
DMRs are always current
Modifications update automatically
Check against permit to discover database coding errors

25. Why Use NetDMR? NetDMR checks for errors every time you save data.
It flags limit exceedances
It flags blank data fields
It flags database incompatibilities

26. Why Use NetDMR? Import data, format CSV text file Compatible software
AllMax, Operator10
Hach, WIMS
Excel spreadsheet
Use template found in “NetDMR_Handouts.zip

27. Training Process

28. Paper  NetDMR Currently, you mail or hand deliver paper DMRs!
Currently Mailing or hand delivering paper DMRs!
Create Practice Account
“Test NetDMR”
Request permit access
Be approved
Submit practice eDMRs online
Call to have someone check your DMR for errors
** Continue to submit official DMRs on paper
Create Official Account
“Production NetDMR”
Request permit access
Be approved
Submit official DMRs online
** Paper DMRs no longer required
Transition to online reporting
Two accounts at different websites
One for practice
One for official reporting
NetDMR Test website:
NetDMR Production website:

29. Roles & Responsibilities

30. Regulatory Authority (CDPHE)
Roles & Access
Regulatory Authority (CDPHE) - grants signatory access & provide technical support
Regulatory Authority (CDPHE)
Signatory - sign and submit DMRs. First signatory * receives all roles automatically
1st Signatory
*Administrator
*Editor
2nd Signatory
No Admin
No Edit
Alternate signatories request additional roles separately
Editor
Viewer
Administrator
Administrator - Approves or denies administrators, editors and viewers
Editor
Viewer
Editor - enter, & edit DMRs & CORs
View – Safe, can’t change data

31. Permit/DMR Access Request
Linking your account to a permit
Signatory first
After 1st signatory, other roles become available
2nd Signatory
Administrator
Editor
Viewer

32. print, sign, and mail original to CDPHE
Subscriber Agreement
“Test NetDMR“
Don’t print just call
(303)
for access.
Test or Production?
“Test NetDMR”
Ignore Subscriber Agreement call me for access
"Production NetDMR”
Print, sign, mail Subscriber Agreement(s) allow 2 weeks for processing
“Production NetDMR”
print, sign, and mail original to CDPHE

33. Additional Information

34. Resources Getting Started hyperlink NetDMR Users Guide
Click link or copy and paste to browser address bar then click “Getting Started” at top of page
NetDMR Users Guide
Click link or copy and paste to browser address bar
EPA’s training materials
Click link or copy and paste to browser address bar
CDPHE Contacts
us at:
Or call us at: (303)

35. E-Reporting Rule More info on Proposed E-Reporting rule
Published in the Federal Register, July 30, 2013
The Federal Register: Proposed E-Reporting rule
EPA Proposed NPDES Electronic Reporting Rule information

36. Handouts Package Handouts packet This PowerPoint.
NetDMR_Handouts (.zip folder)
DataImport – Templates and instructions for uploading data to NetDMR from Excel files.
eDMR_DataEntryHelps – Definitions of data entry codes and naming conventions of documents attached to eDMRs
GettingStartedInProduction – Instructions for creating an account and requesting permit access in the “Production” NetDMR environment.
GettingStartedInTest – Instructions for creating an account and requesting permit access in the “Test” NetDMR environment.
PermitAdministration – How to grant access to Editors, Viewers, and other Administrators within your organization.
Regulations – Essential portions of federal and state regulations