1. Sammamish Virtual Vault Engineering Drawing Search and Retrieval System Engineering Drawing Search and Retrieval System Team Members Beth Carpenter, Project Manager Brian Oevermann, Lead Developer Christoffer Brodbaek, Database Designer / Developer Peter Fiddler, Requirements Analyst / Developer Sponsor Laura Philpot, P.E., City Engineer, City of Sammamish

2. Sammamish Virtual Vault - Engineering drawing search and retrieval system Team Photo

3. Sammamish Virtual Vault - Engineering drawing search and retrieval system Where is Sammamish?

4. Sammamish Virtual Vault - Engineering drawing search and retrieval system Sammamish Virtual Vault...  Is an engineering drawing search and retrieval system  Associates engineering drawings with project footprints layer  Is accessed through a custom ArcView 9.3 user interface  Allows search and retrieval of engineering drawings by city staff with ArcGIS Desktop installed  Has five search modes and one comprehensive report  Uses Visual Basic for Applications (VBA), an Address Locator, ModelBuilder, Python, Access, Excel, and a Web Browser Project Description

5. Sammamish Virtual Vault - Engineering drawing search and retrieval system Projects Spreadsheet

6. Sammamish Virtual Vault - Engineering drawing search and retrieval system Engineering Drawing

7. Sammamish Virtual Vault - Engineering drawing search and retrieval system Google DocsCatalyst Web Tools Project File Sharing

8. Sammamish Virtual Vault - Engineering drawing search and retrieval system Project Footprints in Pilot Area

9. Sammamish Virtual Vault - Engineering drawing search and retrieval system Database

10. Sammamish Virtual Vault - Engineering drawing search and retrieval system Interface By browsing the map An address and zoom to it By Project name By Project ID By Parcel PIN Search … A complete project report Find … Create …

11. Sammamish Virtual Vault - Engineering drawing search and retrieval system VBA Script Responds to UI button clicks Uses address locator Invokes appropriate report

12. Sammamish Virtual Vault - Engineering drawing search and retrieval system Models All Projects Report Compact Databases Join Projects With Names Browse The MapSearch By Parcel ID Search By Project ID Search By Project NameUn-Select Parcel Project

13. Sammamish Virtual Vault - Engineering drawing search and retrieval system Example Model All Projects Report

14. Sammamish Virtual Vault - Engineering drawing search and retrieval system Python Scripts Virtual Vault ReportSelect Projects By NameAll Projects Report

15. Sammamish Virtual Vault - Engineering drawing search and retrieval system Revision History

16. Sammamish Virtual Vault - Engineering drawing search and retrieval system Example Report Thanks to Jesse Rowe (Sammamish webmaster) for HTML formatting

17. Sammamish Virtual Vault - Engineering drawing search and retrieval system Documentation User's Guide

18. Sammamish Virtual Vault - Engineering drawing search and retrieval system Documentation Installation and Maintenance Guide

19. Sammamish Virtual Vault - Engineering drawing search and retrieval system Lessons Learned  The system is more complex ”under the hood” than it appears  There are limitations when managing toolbars in ArcGIS Desktop  Project file and models can be corrupted without warning  File geodatabase grows even if just reading (use "compact" tool)  Don't know what directory ArcGIS will run script in (use absolute paths)  Query syntax different for shapefiles vs. geodatabases

20. Sammamish Virtual Vault - Engineering drawing search and retrieval system Successes  Stayed on schedule  City staff available and willing to help  Visit to Seattle Public Utilities validated use of PDF files and HTML reports  Environment settings file a good first step  Delivered good documentation  Implemented reasonable search and retrieval system within ArcGIS Desktop

21. Sammamish Virtual Vault - Engineering drawing search and retrieval system Live Demo

22. Sammamish Virtual Vault - Engineering drawing search and retrieval system Future Recommendations  Add columns to report (make it customizable?)  Make the system easier to install (more environment settings in one place)  Move the system to the internet so customers can do their own searches  Link to the CAD as-built files  Search using sub-sets of data (e.g. search only R.O.W. projects)  Search using direct SQL queries in addition to the buffer method  Develop a complete drawing management system

23. Sammamish Virtual Vault - Engineering drawing search and retrieval system Acknowledgements Thank you to: City of Sammamish Laura Philpot, P.E., City Engineer Matt Micona, Information Systems Manager Jesse Rowe, Web Master Instructors - University of Washington GIS Certificate Program Jaime Crawford Joe Brentin Harvey Arnone Tom Nolan Seattle Public Utilities

24. Sammamish Virtual Vault - Engineering drawing search and retrieval system Questions? Contact info Beth Carpenter – beth.gis.carpenter@gmail.com Christoffer Brodbaek – brodbaek@gmail.com Peter Fiddler – eprfiddler@q.com Brian Oevermann – boevermann@gmail.com