1. E-mail Technical Coordinators Meeting Chris Bongaarts Steve Siirila September 7, 2005

2. Outages E-mail server (peridot) failed on August 26 th (1508-1831) due to a memory failure E-mail server (peridot) failed on August 26 th (1508-1831) due to a memory failure Mail spool full on Morris E-mail server on August 28 th due to a mass mailing involving a 14MB message Mail spool full on Morris E-mail server on August 28 th due to a mass mailing involving a 14MB message

3. Win2K UMN.EDU Forest Decommissioned Remaining domain controllers for the UMN.EDU forest shut down Aug 29 th Remaining domain controllers for the UMN.EDU forest shut down Aug 29 th Talk to Kevin DeJong (ADCS) if you are interested in having your forest managed by OIT (*.ad.umn.edu) Talk to Kevin DeJong (ADCS) if you are interested in having your forest managed by OIT (*.ad.umn.edu)

4. E-mail Hardware Upgrades 2 Sun V890 servers with 19K users each 2 Sun V890 servers with 19K users each 4 Sun V440 servers with 10K users each 4 Sun V440 servers with 10K users each 1 Sun V440 server with 10K non-SSL users 1 Sun V440 server with 10K non-SSL users 1 Sun V440 server with 3K interactive users 1 Sun V440 server with 3K interactive users 1 Sun V240 server with 50K+ inactive users 1 Sun V240 server with 50K+ inactive users 1 Sun E450 server with 5K Morris users 1 Sun E450 server with 5K Morris users Total: 10 servers with ~150K users Total: 10 servers with ~150K users

9. Inbox Auto-Filing Users with an Inbox over 20MB will receive an introductory message once Users with an Inbox over 20MB will receive an introductory message once Users whose mailboxes have any messages archived will be notified each time this takes place Users whose mailboxes have any messages archived will be notified each time this takes place

10. Inbox Auto-Filing Preliminary list of ALL eligible users will be available if sufficient interest Preliminary list of ALL eligible users will be available if sufficient interest Letters to eligible users to be sent out weekly beginning week of Sept 18 th Letters to eligible users to be sent out weekly beginning week of Sept 18 th Number of users will be limited for the first few weeks Number of users will be limited for the first few weeks List of users who were sent letters can be sent to technical coordinators List of users who were sent letters can be sent to technical coordinators

12. Phase-out of clear-text passwords Moving users at a rate of 20 per day to secure E-mail servers as they are determined to be set up securely Moving users at a rate of 20 per day to secure E-mail servers as they are determined to be set up securely Users can choose to be moved (happens within 24 hours) Users can choose to be moved (happens within 24 hours)

19. Unauthenticated SMTP gateway phase-out Users should be using the service smtp.umn.edu for outgoing e-mail Users should be using the service smtp.umn.edu for outgoing e-mail Servers/devices unable to do SMTP authentication should be using the service relay.tc.umn.edu instead Servers/devices unable to do SMTP authentication should be using the service relay.tc.umn.edu instead No phase-out timeline established No phase-out timeline established To check your server settings, send an e-mail to: ssl-test@umn.edu To check your server settings, send an e-mail to: ssl-test@umn.edu

21. Migrating E-mail Servers from Department to Central Internet ID synchronization Internet ID synchronization Individual user forwarding to central Individual user forwarding to central Domain-specific e-mail address mapping at the SMTP level, e.g.: Domain-specific e-mail address mapping at the SMTP level, e.g.: –webmaster@dept.umn.edu -> deptweb … webmaster@dept.umn.edu –jsmith@dept.umn.edu -> smith999 … jsmith@dept.umn.edu –bob@dept.umn.edu -> REJECT bob@dept.umn.edu Switching MX record to point to central Switching MX record to point to central

22. AOL Blocking UMN e-mail AOL blocking UMN due to excessive number of spam reports by its users AOL blocking UMN due to excessive number of spam reports by its users Possible solutions: Possible solutions: –Forbid forwarding to AOL (maybe only forbid students?) –Require strictest spam blocking for forwarders, or forbid forwarding for those who allow all mail –Disable forward for complainers –Other suggestions?

23. ‘Till next month… Steve Siirila Steve Siirila sfs@umn.edu sfs@umn.edu 612-626-0244 612-626-0244 Chris Bongaarts Chris Bongaarts cab@umn.edu cab@umn.edu 612-625-1809 612-625-1809