1. The Online Faculty Credentialing Database (OFCD) is a web-base system used to propose and approve faculty teaching credentials and provide Palm Beach State College with the data from these transactions in a centrally located database.

2. Pen and paper process Email approval Decentralized system of credentialing Background “The old way of doing things”

3. SACS Directive Provide electronic records of faculty credentials for review Centrally located information to consolidate records and eliminate duplication

4. Database Development “Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Design Meetings Design Database Test Design

5. “Draft”, “Test”, “Alter”, “Beta Test”, “Train”, “Implement” Revise the Database OFCD IRM Beta Test on One Campus July-Dec. 2006 Train Users College-wide Database Development

6. College-wide Conversion to Online Faculty Credentialing System January 2007 OFCD

7. The Database “The complete process”

8. Administrator Access for demonstration or troubleshooting.

9. Welcome screen for all users

10. Approval Tracking Screen

11. Request Set-up Screen

12. Request view of roster

15. Graduate course addition to roster

16. View of Graduate Course Input Screen

17. Adding graduate course information

18. Resulting graduate course entry

19. Graduate course listing on request roster

20. Searching for courses to credential

21. Select multiple courses to credential

22. Resulting credentialed course listing

23. Corresponding course listing on request roster

24. Sending request to next reviewer

25. System notice of advancement of request to next reviewer

26. Email notice to next reviewer with request link

27. Second level reviewer screen

28. Second reviewer accesses same request roster

29. Second reviewer can now alter information in request

30. Second reviewer notice of request being forwarded to next reviewer

31. Sample email from 2 nd reviewer to next

32. Progression of request reflected on all reviewer screens

33. Final Reviewer (FR) sends request to be posted on IRM system or to Deans’ Council for approval

34. System notice of email to Deans’ Council (DC) requiring review and approval vote

35. Sample of email notice to DC member

36. FR screen monitoring DC vote

37. FR view of DC vote tally screen for request

38. Continued view of DC vote tally screen for request showing required actions needed

39. Vice President of Academic Affairs (VPAA) Screen shot

40. VPAA request screen and voting choices

41. FR view of DC vote tally screen before VPAA vote

42. VPAA can view same request roster as reviewers.

43. System records that VPAA has reviewed and voted on this request

44. FR view of DC vote tally screen after VPAA vote

45. FR view of request with VPAA vote

46. Request view with DC vote posted

47. And proposed credentialed course

48. Hold utility created to wait for HR processing

49. Hold utility shows DC vote and waiting HR information

50. Faculty Update Screen to include HR information

51. Request ready for FR to send to IRM for posting

52. System notice of email to IRM

53. IRM rep welcome screen

54. IRM rep Upload Queue screen

55. IRM rep has access to same request roster

56. Request view with DC vote posted

57. And proposed credentialed course

58. IRM rep loads course into College system and completes request

59. System notice of email notice to all reviewers and DC of request completion

60. Betty Dente A Credentialing request has been completed and input into the IRM System. Ana M. Porro is credentialed for: PHY 2053 General Physics I Demo email to reviewers and DC on completed request

61. Originator can check faculty roster for new course

62. View current file

63. View current roster

64. Added information will now be displayed as current

65. Added courses will now be displayed as current

66. Development “Additional programming” Online Drill-down and Standard Reports Faculty Roster for Current Term Online Licensure Updating Course Number Search and Replace 2011-1 2012-2 2011-3 ENC 1101 now ENC 1121

67. Contact Information David W. Edmonds Palm Beach State College MS #19 Senior Analyst Institutional Research and Effectiveness 4200 Congress Avenue Lake Worth, FL 33462 561-868-3558 edmondsd@palmbeachstate.edu Database Development and ProgrammingDatabase Concept and Training Kathleen A. Gamble Palm Beach State College MS #51 Academic Coordinator Academic Services 4200 Congress Avenue Lake Worth, FL 33462 561-868-3893 gamblek@palmbeachstate.edu