1. May 2009 Pilot Districts Training Summer OASIS

2. Introductions Unity Project Overview Automated Data Collection Process and Summer OASIS –SRM Overview –OASIS File Layout –Data Validation Rules –Data Collection Process Demonstration Wrap-up Agenda

3. Who Are These Guys? Steven King Vice President sking@espsg.com

4. UNITY Project Data Dictionary Education Data Warehouse Reporting Portal Automated Collection SIF Deployment Automated Collection SIF Deployment Phase 1 Phase 2 Phase 3 Phase 4 2005 20062007200820092010

5. Automated Data Collection State Report Manager from ESP Solutions Group Upload CSV, TXT (tab delimited) or SIF file Immediate Data Validation prior to Certification Friendly Interface Embedded in Unity Portal –Single Sign on

6. Collection Schedule CollectionPilot CollectionFull State Roll-out Fall OASISNov ’08Nov ’09 Spring OASISApr ’09Apr ’10 Summer OASISJun ’09Jun ’10 Fall Certified StaffSep ’09Sep ’10 Fall ParaprofessionalSep ’09Sep ‘10

7. The Process District Creates The File Upload the File to SRM Any Errors ? Correct the Source Correct Errors Revalidate Certify Submission Fix Source Systems No Yes No Correct Submission File

8. The File Spec Document Collection Information Item Details Data Validation Rules Option Sets

9. Item Details

10. Data Validation Rules

11. Option Sets

12. Data Validation Rules 74000Missing required field 74001Field exceeds its maximum length 74100The reported Alaska Student Identification Number was not found in the Student ID system 74101The first name, last name, and/or birth date of the student does not match the student ID system

13. Data Validation Rules 74201City/Town/Village is invalid 74202The Zip Code is invalid 74203Gender is Invalid 74204Race/ethnicity code is invalid 74205School ID is Invalid 74206Grade level code is invalid 74207Disability Category is Invalid 74208IEP in Place July 1 is Invalid 74209Transfer to General Ed Code is Invalid 74210Entry Type is Invalid 74211Exit/withdrawal Type is Invalid 74212Enrolled Last Day is Invalid 74213LEP Status code is invalid 74214LEP Language is Invalid

14. Data Validation Rules 74215Former LEP Progress is Invalid 74216Is Economically Disadvantaged is invalid 74217Is Title 1A is Invalid 74218Is Immigrant is Invalid 74219Is Homeless is Invalid 74220Homeless Residence is Invalid

15. Data Validation Rules 74300The zip code is not valid for the place 74301The grade level is not taught in the school 74400The first or middle name can contain only alphabetic characters, period, apostrophe, space, or hyphen 74401Zip+4 can only contain the numeric digits 0 - 9 74402Local student ID can only contain the digits 0-9 74403Date Format is Invalid 74404Format for Aggregate Days Membership or Attendance is Invalid 74405Immigrant First US Entry Date Format is Invalid 74501Open schools serving any of grades PK-12 should have students 74502Grade served does not have students 74503There must be at least one record n the district submission

16. Data Validation Rules 74701Student with disability younger than 3 or older than 21 74702Regular education student age must be between 4 and 20 inclusive (except Adults) 74703The age of the student falls outside the expected bounds. 74704Age is outside the allowable range for this grade level 74705LEP Language Mismatch 74706Days in Attendance exceeds Days in Membership 74707Disability Code / IEP in Place July 1 code mismatch 74708Language for non LEP student 74709Former LEP Progress is Required

17. Data Validation Rules 74710Other Language Type Missing 74711Missing Homeless Primary Nighttime Residence 74712Days Attendance more than possible 74713Days Membership more than possible 74714Membership and Attendance must be zero (0) for grade Adult (AD) 74715Graduates with Waiver must have waiver on file 74716The Transfer to General Ed Date is required when Transfer to General Ed is "Y" 74717Exit/Withdrawal Date without Exit/Withdrawal Type 74718Immigrant without a US Entry Date

18. Data Validation Rules 74901Exit Date before Entry Date 74902Entry Date before first day of School 74903Exit Date after last day of School 74904Entry Date before Birth date 74905Transfer to General Ed prior to Entry 74906Immigrant US Entry Date prior to student's Date of Birth 74907Immigrant US Entry Date after School Entry Date

19. State Report Manager http://spea.eed.alaska.gov/srm