1. Utility Relocation Electronic Document Management System (UREDMS) Name of the Conference City, State Date Utility Relocation Electronic Document Management System

2. Utility Relocation Electronic Document Management System HW-09-23 Survey: GCEDMS/UREDMS Fall 2009

3. Utility Relocation Electronic Document Management System The Electronic Filing Cabinet Captures, Stores and Indexes Paper Documents Interacts with Utility Relocation Data Work Items and Queues Promote Timely Task Completion Project Management Tool

4. What Does UREDMS Encompass? Web-based Project Planning and Construction Facilitator Internal DOT Utility-Related Communications Preconstruction Office Utilities Office Right of Way Office Maintenance Office Traffic Operation External Communications Municipalities Utility Companies Utility Relocation Electronic Document Management System

5. Preconstruction Benefits Expedited Project Delivery Quicker Document Submissions and Revisions Faster Review Completion Time Time and Cost Savings Reduces Permitting Conflicts of New Utility Facilities on Proposed Projects Reduced Unplanned Relocations and Encounters with Unknown Utilities Streamlined/Standardizes Processes More Efficient Utility Section Office Operation Utility Relocation Electronic Document Management System

6. Utilities Benefits Expedited Document Communication Process Time Savings Standardization Statewide Processes/Procedures Dollars Manpower Reduced Potential for Legal Challenges Utility Relocation Electronic Document Management System

7. Future Benefits Improved Project Tracking Capability Improved Inventory/Storage Document Retention which Enables Informed Decision Making Improved Asset Management Promotes Paperless Processes and “Greener” Agencies Utility Relocation Electronic Document Management System

8. Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT 717-214-8762 lditty@state.pa.us Michael Bolden Assistant State Utilities Engineer Georgia DOT 404-631-1379 mbolden@dot.ga.gov Mollie Zauner Assistant Utilities Engineer Minnesota DOT 651-366-4704 Mollie.Zauner@state.mn.us Nick Lefke Utility Coordinator Michigan DOT 517-335-2208 lefken@michigan.gov The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD 225-379-1427 JoAnn.Kurts@la.gov Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT 603-271-2297 cschmidt@dot.state.nh.us Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT 512-416-2874 Jcoope2@dat.state.tx.us Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT 717-214-8751 efelty@state.pa.us Utility Relocation Electronic Document Management System

9. Note: The next 20 slides are examples of the Lead States processes. It is suggested to select 3 to 5 of these examples to discuss during your presentation and remove the rest. Utility Relocation Electronic Document Management System

10. PENNDOT Next 6 Slides Utility Relocation Electronic Document Management System

11. Utility Relocation Electronic Document Management System PENNDOT ELECTRONIC DOCUMENT MANAGEMENT SYSTEM (EDMS) EDMS Functions as a Virtual Filing Cabinet UREDMS is part of EDMS used for Utility Relocations UREDMS Internal is Intranet Based UREDMS External is Internet Based

12. PENNDOT’S INTERNAL UREDMS WORK MANAGER SCREEN

13. PENNDOT’S UREDMS EXTERNAL (WEB BASED) HOMEPAGE

14. EXTERNAL UREDMS CURRENT PROJECT WORK SCREEN

15. UREDMS E-TRAINING ftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/ ftp://ftp.dot.state.pa.us/transfer/UREDMS/eTraining/

16. Simple On-Screen Tutorial Utility Relocation Electronic Document Management System

17. GADOT Next 3 Slides Utility Relocation Electronic Document Management System

18. Combines Existing Data Utility Relocation Electronic Document Management System

19. Promotes Uploads and Standardization Utility Relocation Electronic Document Management System

20. Easier Search and Information Retrieval Utility Relocation Electronic Document Management System

21. LADOT Next 3 Slides Utility Relocation Electronic Document Management System

22. Summary of all utilities located in the DOTD right-of-way on the selected project

23. Invoice information for payment voucher to reimburse DOTD liability in utility relocation

24. Status of key dates for the selected utility operator

25. MDOT Next 4 Slides Utility Relocation Electronic Document Management System

30. Success To-Date Utility Relocation Electronic Document Management System Reliable Information Provided to DOT and Utilities thus Creating a More Accurate & Efficient Project Certification Advanced/Integrated Cost Process Systematic Process Standardizes Utility Permitting and Coordination Improved Customer Service (Internal and External)

31. Looking Forward Utility Relocation Electronic Document Management System Coordination – Cooperation – Communication Timely, Efficient Relocations Projects, Efficiently Designed Cost Efficient

32. Questions and Comments? Utility Relocation Electronic Document Management System Utility Relocation Electronic Document Management System (UREDMS)

33. Larry Ditty Chief Utility Relocation Administrator Pennsylvania DOT 717-214-8762 lditty@state.pa.us Michael Bolden Assistant State Utilities Engineer Georgia DOT 404-631-1379 mbolden@dot.ga.gov Mollie Zauner Assistant Utilities Engineer Minnesota DOT 651-366-4704 Mollie.Zauner@state.mn.us Nick Lefke Utility Coordinator Michigan DOT 517-335-2208 lefken@michigan.gov The Lead States Team JoAnn Kurts Utility Relocation Engineer Louisiana DOTD 225-379-1427 JoAnn.Kurts@la.gov Chuck Schmidt, P.E. Chief of Design Services New Hampshire DOT 603-271-2297 cschmidt@dot.state.nh.us Jesse Cooper, R.P.L.S. Mapping, Survey and Utility Section Director Texas DOT 512-416-2874 Jcoope2@dat.state.tx.us Eric Felty Acting Section Chief of System Project Development Pennsylvania DOT 717-214-8751 efelty@state.pa.us Utility Relocation Electronic Document Management System