1. 2010

2.  Now – Club budget system opens  08/02/2010 – CLUB BUDGET SYSTEM CLOSES  22/03/2010 – Club officers informed of allocation  03/03/2010 – Deadline for appeals to RCC  04/05/2010 – Deadline for appeals to CSB  27/05/2010 – Deadline for appeals to UEC

3.  Online at https://workbench.union.ic.ac.uk/admin/csa dmin/csdocuments https://workbench.union.ic.ac.uk/admin/csa dmin/csdocuments ◦ Ignore error messages and allow certificate  Aims and Objectives  Membership Details  Sponsorship Details  Budget Submission

4.  Auto-fill from last year  Any changes will not change club constitution

5.  Membership numbers ◦ Minimum 20 ◦ Overestimate – Full budget won’t be released ◦ Underestimate – Budget allocation adversely affected  Membership price ◦ Minimum £2.00 ◦ Membership numbers x Price = 10% of budget request ◦ VAT added – 17.5% (4.375% for sports club)

6.  If requesting £650 and expecting 20 members  Membership fee = (0.10 x 650)/20 = £3.25  With VAT = 3.25 x 1.175 = £3.82 ◦ (Sports clubs = 3.25 x 1.04375 = £3.40)

7.  Information for RCC records & as extra info for budget allocation  Provide information of any current deals

8.  Two types of events  Core activities ◦ In line with aims and objectives of the club ◦ Eligible for subsidy  Social activities ◦ Goal is social interaction, generally one-off ◦ Ineligible for subsidy

9.  4 parts to each subsidy request ◦ Description ◦ Rank ◦ Cost ◦ Subsidy

10.  Acceptable example of request ◦ 5 climbing trips, as last year; average cost of minibus £200, fuel £150 for each trip. Total £1750.  Poor example of request ◦ £1750 for club travel as that’s what we got last year and we want to do the same again

11.  Rank expenditure to enable prioritisation of budget allocation  Rank within each category eg. Travel.  1 is most important, 5 least important

12.  Total cost of activity

13.  How much money are you requesting? ActivityMax subsidy Affiliations100% Competitions75% Conferences50% Consumables50% Copyright materials100% Cultural activities50% Equipment and repair 100% ActivityMax subsidy Ground hire70% Instructors50% Insurance75% Publicity0% Referees75% Speakers50% Telephones0% Hospitality50% Travel Expenditure40%

14.  Appeals by any clubs against budget allocations will be heard by a special meeting of the CSB  Appeals must be submitted in writing prior to this

15.  STILL NEED TO COMPLETE FORM  This includes the first 3 sections  Click submit budget button aswell

16.  Ask now  Or email rcct@imperial.ac.uk