1. 1 Office of Community Services Division of State Assistance COMMUNITY SERVICES BLOCK GRANT (CSBG) Office of Community Services Division of State Assistance The Federal Office of Community Services: An FY 2012 Update from Federal Partners March 1, 2012

2. 2 Office of Community Services Division of State Assistance Major Topics Introductions and Overview Budget Updates – FY 2012 & FY 2013 Program Updates – Program Operations activities; New Training and Technical Assistance contract for Tribal organizations; Federal Funding and Accountability Transparency Act (FAFTA); ARRA process evaluation and lessons learned; Training and Technical Assistance Portfolio; other changes to anticipate in coming fiscal year Program Monitoring – State assessment process, upcoming State assessments, other financial and program monitoring Questions and Dialogue

3. 3 Office of Community Services Division of State Assistance Office of Community Services Major Programs Low Income Home Energy Assistance Program (LIHEAP) Social Services Block Grant (SSBG) Community Services Block Grant (CSBG) CSBG Discretionary (CED, Rural, JOLI) Strengthening Communities Fund (SCF) Assets for Independence (AFI)

4. 4 Office of Community Services Division of State Assistance Social Services Block Grant (SSBG) Community Services Block Grant (CSBG) CSBG Training and Technical Assistance (T/TA) Grants and Contracts

5. 5 Office of Community Services Division of State Assistance

6. 6 Office of Community Services Division of State Assistance CSBG Budget Status FY 2013 President’s Budget - $350 Million (Consistent with FY 2012 Request) FY 2012 Fully Year Continuing Resolution (Enacted) - $677 Million FY 2013 Budget calls for a core system of standards

7. 7 Office of Community Services Division of State Assistance DSA CSBG Functions Review of CSBG State/Tribal Plans Model State/Tribal Plan provided on CSBG website http://www.acf.hhs.gov/programs/ocs/csbg/ Information Memoranda # 125, #126 (FY 2012) plans Plans received September 1 State/Tribal Collaboration Contract for Tribal Training and Technical Assistance

8. 8 Office of Community Services Division of State Assistance DSA CSBG Functions Communications and Guidance Monthly/Quarterly Calls to States, Territories and Tribal organizations Dear Colleague Notifications Information Memoranda Federal Funding and Accountability Transparancy Act (FFATA)

9. 9 Office of Community Services Division of State Assistance DSA CSBG Functions Monitoring Procedures & Tools CSBG Monitoring Checklist (IM-102) –http://www.acf.hhs.gov/programs/ocs/csbg/pdf/csbgapplicationplan.pdf State Assessments – On-site FY 2012Tentative Dates MichiganOctober, 2011 AlabamaJanuary, 2012 MissouriMarch, 2012 New YorkMay, 2012 WashingtonJuly, 2012 WisconsinSeptember, 2012 FY 2013Tentative Dates ColoradoOctober, 2012 New MexicoJanuary, 2013 MontanaMarch, 2013 Rhode IslandMay, 2013 ConnecticutJuly, 2013 OklahomaSeptember, 2013

10. 10 Office of Community Services Division of State Assistance State Assessment Monitoring Tool

11. 11 Office of Community Services Division of State Assistance Monitoring Infrastructure CSBG Federal Monitoring -Annual review of State CSBG Plans to assure compliance with statutory requirements -Statutorily Required State Assessments -Risk Assessment of States -Ad Hoc Financial Monitoring – Review of Audit Results -Review of State Corrective Action Plans -Document Management – Records Retention State Monitoring -Annual review of eligible entity needs assessments and plans -Statutorily Required Full Onsite Review of Eligible Entities – At least once every 3 years -Onsite review of newly designated entities -Follow-up reviews with eligible entities that fail to meet the goals, standards, and requirements established by the State -Other reviews as appropriate.

12. 12 Office of Community Services Division of State Assistance DSA CSBG Functions Fraud, Waste, and Abuse Most fraud, waste, and abuse typically falls into one or more general categories: Theft Failing to Properly Support the Use of Federal Funds

13. 13 Office of Community Services Division of State Assistance DSA CSBG Functions Failure to Properly Support Properly tracking the use of funds and maintaining adequate supporting documentation avoids the following: –Criminal conduct –Mismanagement of Federal funds –Unauthorized prior obligations –Misleading / Fraudulent information Eligibility Verifications