1. Lifecycle site management at HEC Martin Montminy, Solution Architect, HEC Montréal Mame Awa Diop, Software Developer, HEC Montréal

2. A few questions before we start How are your course sites created? Automatically? Manually, by whom? Who creates the initial content ? Instructor? Assistant / secretary? What is the basis for the initial content? Content of the site from the last time the course was given? Started from scratch? Who manages the site during the semester? Instructor? Assistant / secretary? 12th Sakai Conference – Los Angeles, California – June 14-162

3. This presentation is about… 12th Sakai Conference – Los Angeles, California – June 14-163 Creation of sites Reusing content of sites Management of sites Lifecycle of sites Course Site Management tool

4. HEC MONTREAL HEC Montréal is a business school located in Montréal, Québec, Canada Over 12 000 students More than 250 professors 39 study programs Some distance learning but growing Programs in China and Lebanon

5. HEC Montréal and Sakai Developers of the OpenSyllabus tool Replacement of a legacy homegrown system Tools currently deployed: OpenSyllabus Resources / Citations Announcements Assignments Tests & Quiz Web content In the pipeline for next fall: forum, chat, site stats

6. Pilot and deployment history

7. LIFECYCLE AUTOMATION GOAL Automate everything that can be automated so that the different stakeholders can concentrates on value added activities (e.g. content creation) that cannot be automated. 12th Sakai Conference – Los Angeles, California – June 14-167

8. Lifecycle overview - process Registrar works with program directions to define next year course offering From then on, the schedule is updated on a daily basis Creation and modification of canonical course sites Schedules are modified based on registration data Administrative timeline Academic timeline Create course sites for next semester using information transferred from PeopleSoft to Sakai’s Course Management. Updated on a daily basis after. First version of course offering for next academic year is transferred to Sakai

9. Lifecycle of a course site Site is created with default tool set: OpenSyllabus Resources /Citation Announcements When completed (or good enough for the first few lectures) the syllabus is published and is now available to the students and public During the semester, site content is modified, tools can be added, syllabus updated and published (OpenSyllabus) as needed Site is archived. It is still available in read-only mode. Can be used as starting point for the first version of the same course in the future using the CSM tool. Instructor or assistant prepare site usually using content from a previous semester site. The Course Site Manager tool is used for this purpose. Additional, optional, tools can also be added. Instructor or assistant cleans site including the syllabus and publish one last time before archival

10. Course site Lifecycle overview-Architecture 10 Institution Academic System (PeopleSoft) List of courses List of sections List of students Schedule Location … Institution Academic System (PeopleSoft) List of courses List of sections List of students Schedule Location … Citations Course Management Entity picker In house integration – Daily updates using quartz jobs In house integration – Daily updates using quartz jobs Course Site Manager (CSM) OpenSyllabus Resources Announcements Assignements Tests&Quiz Forum Flat files Sites are created and/or updated using quartz jobs Course Site Manager (CSM) Designed for power user who manages many sites like our secretaries and some full-time lecturers.

11. The Course Site Management tool Main features Is a dashboard for power users who manage multiple sites. Publish/unpublish OpenSyllabus course outlines. Copy site content from one site to another. Import/export site content from/to file in zip format. Link/detach course sites in a parent-child relationship. Create new sites: mostly non-official sites which can later be copied in officials sites. 12th Sakai Conference – Los Angeles, California – June 14-1611

12. The Course Site Management tool Why another tool? Why not use the worksite setup or another existing tool? Because OpenSyllabus implements some concepts not supported by other tool: Work and published spaces Hierarchical course outlines/sites To permit multi-site actions 12th Sakai Conference – Los Angeles, California – June 14-1612

13. COURSE SITE MANAGEMENT TOOL DEMO 12th Sakai Conference – Los Angeles, California – June 14-1613

14. CSM future development Improve its dashboard features by adding: Status: draft, published, archived using text and or icons. Alerts: Sites not published after start of semester are displayed in red. Messages: Sites for next semester will be available on the … Sites from last semester will be archived on the.. 12th Sakai Conference – Los Angeles, California – June 14-1614

15. QUESTIONS 12th Sakai Conference – Los Angeles, California – June 14-1615

16. To learn more… Visit our confluence page: http://confluence.sakaiproject.org/display /OSYL/OpenSyllabus+Home http://confluence.sakaiproject.org/display /OSYL/OpenSyllabus+Home Contact us at opensyllabus@hec.ca martin.montminy@hec.ca 12th Sakai Conference – Los Angeles, California – June 14-1616

17. BACKUP SLIDES And now here’s a… 12th Sakai Conference – Los Angeles, California – June 14-1617

18. Hierarchical CO example 18 Course Introduction Contact Information Learning Material Assessments Lectures Lecture 1 … Lecture 10 Course Introduction Contact Information Learning Material Assessments Lectures Lecture 1 … Lecture 12 Course Introduction Contact Information Learning Material Assessments Lectures Lecture 1 … Lecture 11 Economics 101 Generic course outline from Coordinator Economics 101 Section A course outline from Section A’s teacher Economics 101 Section B course outline from Section B’s teacher Reuse 2010 Sakai Conference - Denver, Colorado, U.S.A.

19. Hierarchical CO example 19 Lecture 1 Description Coordinator’s description Objectives Coordinator’s objectives Lecture 1 Description Teacher’s description Objectives Teacher’s objectives Coordinator Teacher Section A Student Section A Lecture 1 Description Coordinator’s description Teacher’s description Objectives Coordinator’s objectives Teacher’s objectives Merge of coordinator’s and Teacher’s course outlines 2010 Sakai Conference - Denver, Colorado, U.S.A.