1. Mitigation Plan for Four New Jersey Counties Plan Integration prepared for: Camden, Cumberland, Gloucester, and Salem Counties prepared by: Stuart Wallace, LLC March 11-12, 2015

2. Plan Integration Alessandra Jerolleman, PhD, MPA, CFM  Experience includes:  Executive Director and Founder of the Natural Hazard Mitigation Association  Hazard Mitigation Planning for States, Counties, Regions, Utilities and Universities  Community Outreach and Training re: Preparedness, Resilience and Hazard Mitigation  Delivery and Creation of Training  Development of Collaborative Networks  Certified Floodplain Manager (CFM) 2

3. Plan Integration Alessandra Jerolleman, PhD, MPA, CFM  Author of various reports, articles, and textbooks  Participation in various federal policy initiatives  Managed projects resulting in dozens of approved HMPs 3

4.  Clarify contents of NJ4 HMP  Provide support for implementing risk reduction measures Plan Integration Workshop Purpose 4

5.  Plan integration is a key component of hazard mitigation planning and risk reduction  Successful plan integration requires a sustained effort to integrate processes and build relationships  NJ4 HMP reviews identified few instances where hazard mitigation was integrated into existing parallel planning programs and initiatives Plan Integration Workshop Context 5

6.  What is Plan Integration?  Benefits of Plan Integration  Types of Planning Processes in the Planning Area  Plan Integration Strategies  Plan Integration Findings  Plan Integration Recommendations  Tools and Resources Available What are your expectations for this session? Plan Integration Discussion Topics Outline 6

7. What is Plan Integration? Plan Integration 7

8.  Two-way exchange of information between hazard mitigation plans and community planning mechanisms  Involves plans, policies, codes, and programs  Requires collaboration among stakeholders within the community  Stakeholders include: emergency managers, master planners, public works and engineering departments, elected officials, community members, etc. Note: The NJ State Board of Professional Planners issues licenses for Professional Planners What is Plan Integration? What is Plan Integration? 8

9. Benefits of Plan Integration Plan Integration 9

10.  Supports risk reduction and community sustainability  Streamlining of planning process  Leveraging of resources  Time savings Benefits of Plan Integration Benefits of Plan Integration 10

11.  Integrating planning mechanisms allows the community to take full advantage of various funding opportunities such as including mitigation measures in comprehensive capital improvements  Mitigation measures can support various objectives including those identified within other planning process  See Funding Programs and Approaches Workshop and Webinar Benefits of Plan Integration Leveraging of Resources 11

12.  Having a common informational basis for multiple plans can help to realize efficiencies  See Hazard Identification and Risk Assessment: Data Acquisition and Compilation Workshop and Webinar  See Critical Facilities: Data Acquisition and Compilation Workshop and Webinar Benefits of Plan Integration Time Savings 12

13. Types of Planning Processes in the Planning Area Plan Integration 13

14.  The NJ4 HMP process involved reviewing hundreds of documents including relevant parts of: Emergency Operations Plans Emergency Operations Plans Floodplain Management Ordinances Floodplain Management Ordinances Master Plans and Reexamination Reports Master Plans and Reexamination Reports Types of Planning Processes in the Planning Area Types of Planning Processes in the Planning Area 14

15.  Other materials reviewed include: Stormwater Management Plans and Ordinances Stormwater Management Plans and Ordinances Land Use and Development Plans and Ordinances Land Use and Development Plans and Ordinances Environmental Resource Inventories Environmental Resource Inventories Economic Assessments and Development Plans Economic Assessments and Development Plans Community Sustainability Plans Community Sustainability Plans Types of Planning Processes in the Planning Area Types of Planning Processes in the Planning Area 15

16.  Other materials reviewed include: Long-term Disaster Recovery Plans Long-term Disaster Recovery Plans Dam Emergency Action Plans and Inundation Studies Dam Emergency Action Plans and Inundation Studies Wildland Fire Management Plans Wildland Fire Management Plans Mitigation Projects Mitigation Projects Municipal Budgets and Capital Improvement Plans Municipal Budgets and Capital Improvement Plans Types of Planning Processes in the Planning Area Types of Planning Processes in the Planning Area 16

17.  Other materials reviewed include: Recreation Master Plans Recreation Master Plans Open Space Preservation Plans Open Space Preservation Plans Farmland Preservation Plans Farmland Preservation Plans Other Plans, Reports, and Studies Other Plans, Reports, and Studies Online Tools Online Tools Types of Planning Processes in the Planning Area Types of Planning Processes in the Planning Area 17

18. Plan Integration Strategies Plan Integration 18

19.  Two primary strategies: Integrate information from the hazard mitigation plan into other local processes, and vice versa Integrate information from the hazard mitigation plan into other local processes, and vice versa Encourage collaborative planning efforts across departments and agencies Encourage collaborative planning efforts across departments and agencies Plan Integration Strateegies Plan Integration Strategies 19

20. Plan Integration Findings Plan Integration 20

21. To what extent do current documents reflect up-to-date hazard risk and mitigation information? Plan Integration Findings Plan Integration Findings 21

22.   With the exception of references to the potential extent of flooding in Floodplain Management Ordinances, brief listings of hazards in Emergency Operations Plans and occasional references to regulatory floodplains, there is little or no direct mention of the full range of natural hazards that can affect the NJ4 HMP counties and municipalities. Plan Integration Findings Plan Integration Findings 22

23.   With the exception of brief, incomplete, and often out-of-date lists of critical facilities in Emergency Operations Plans, there is little or no direct mention of critical facilities or the role these facilities play in community sustainability. Plan Integration Findings Plan Integration Findings 23

24.   With the exception of brief, incomplete, and often out-of-date lists of facilities that house or serve vulnerable populations in Emergency Operations Plans, there is little or no direct mention of vulnerable populations or the special needs these constituents may have during emergencies. Plan Integration Findings Plan Integration Findings 24

25.   Few if any references were found to on-going or dedicated funding sources for hazard mitigation measures originating at the municipal or county level. Plan Integration Findings Plan Integration Findings 25

26. Plan Integration Recommendations Plan Integration 26

27.  The NJ4 HMPs make recommendations for the following: Emergency Operations Plans Emergency Operations Plans Floodplain Management Ordinances Floodplain Management Ordinances Master Plans and Reexamination Reports Master Plans and Reexamination Reports Other Plans and Documents Other Plans and Documents Hazard Assessments Hazard Assessments Plan Integration Recommendations Plan Integration Recommendations 27

28.  As part of future EOP updates and/or as part of update and maintenance of the NJ4 HMP HIRA: Cross reference list of natural hazards included in the Appendices and augment with list of manmade hazards relevant for the community Cross reference list of natural hazards included in the Appendices and augment with list of manmade hazards relevant for the community Cross reference results of risk assessment included in the Appendices and augment with impacts and consequences relative to response and recovery Cross reference results of risk assessment included in the Appendices and augment with impacts and consequences relative to response and recovery Plan Integration Recommendations Emergency Operations Plans 28

29.  As part of future EOP updates and/or as part of update and maintenance of the NJ4 HMP HIRA: Cross reference list of Critical Facilities included in the Appendices Cross reference list of Critical Facilities included in the Appendices Augment information in Critical Facilities list to include relevant Response and Recovery information (such as floor plans and evacuation plans for schools and public buildings, lists of hazardous materials maintained on site, etc.) Augment information in Critical Facilities list to include relevant Response and Recovery information (such as floor plans and evacuation plans for schools and public buildings, lists of hazardous materials maintained on site, etc.) Plan Integration Recommendations Emergency Operations Plans 29

30.  As part of upcoming adoption proceedings for revised FIRMs or for non­coastal areas where FIRMs are not changing: Update Floodplain Management Ordinances with appropriate templates per NJDEP model ordinances located at http://www.nj.gov/dep/floodcontrol/modelord.ht m Update Floodplain Management Ordinances with appropriate templates per NJDEP model ordinances located at http://www.nj.gov/dep/floodcontrol/modelord.ht m http://www.nj.gov/dep/floodcontrol/modelord.ht m http://www.nj.gov/dep/floodcontrol/modelord.ht m Plan Integration Recommendations Floodplain Management Ordinances 30

31.  As part of upcoming adoption proceedings for revised FIRMs or for non­coastal areas where FIRMs are not changing: In coastal communities, consider including or increasing freeboard provisions in existing or updated FMOs consistent with results in NJ4 HMP HIRA re: Coastal Erosion and Sea Level Rise for increased inundation beyond BFE and Flood for storm surge In coastal communities, consider including or increasing freeboard provisions in existing or updated FMOs consistent with results in NJ4 HMP HIRA re: Coastal Erosion and Sea Level Rise for increased inundation beyond BFE and Flood for storm surge Plan Integration Recommendations Floodplain Management Ordinances 31

32.  As part of periodic updates and reexaminations: Incorporate Appendices as elements in Master Plans and Reexamination Reports Incorporate Appendices as elements in Master Plans and Reexamination Reports Cross reference NJ4 HMP HIRA results as part of development suitability requirements Cross reference NJ4 HMP HIRA results as part of development suitability requirements Note: The Gloucester County Master Plan is currently underway. Plan Integration Recommendations Master Plans and Reexamination Reports 32

33.  Use information from recent plans and documents to supplement and update NJ4 HMP HIRA  Incorporate Hazard Mitigation “Trust Fund” as part of CIP process to build funding for municipal mitigation measures and to cover future non­ federal match  See Funding Programs and Approaches Workshop and Webinars Plan Integration Recommendations Other Plans and Documents 33

34.  In order to reduce redundant and inconsistent resource, vulnerability, and risk assessments: Expand the NJ4 HMP hazard identification and risk assessment to include manmade and technological hazards and identify potential impacts and consequences related to emergency operations, recovery planning, land use planning, etc. Expand the NJ4 HMP hazard identification and risk assessment to include manmade and technological hazards and identify potential impacts and consequences related to emergency operations, recovery planning, land use planning, etc. See Hazard Identification and Risk Assessment Workshop and Webinars See Hazard Identification and Risk Assessment Workshop and Webinars Plan Integration Recommendations Hazard Assessments 34

35.  In order to reduce redundant and inconsistent resource, vulnerability, and risk assessments: Maintain the resulting hazard vulnerability, impact, and risk assessment on an annual basis coordinated with updated information available from county, state, and federal sources Maintain the resulting hazard vulnerability, impact, and risk assessment on an annual basis coordinated with updated information available from county, state, and federal sources Cross reference the hazard vulnerability, impact, and risk assessment into all documents during periodic updates to HMPs, EOPs, master plan reexamination reports, etc. Cross reference the hazard vulnerability, impact, and risk assessment into all documents during periodic updates to HMPs, EOPs, master plan reexamination reports, etc. Plan Integration Recommendations Hazard Assessments 35

36.  Mantua Township (Gloucester County) Floodplain Management Ordinance: Specific Standards #188-17 of the Township’s Flood Damage Prevention, requires elevation for new structures to the Base Flood Elevation within designated floodways. Cross reference the hazard vulnerability, impact, and risk assessment into all documents during periodic updates to HMPs, EOPs, master plan reexamination reports, etc. Plan Integration Recommendations Specific Examples 36

37.  West Deptford Township (Gloucester County) Master Plan: On page 10 of the Township’s 2009 Master Plan Reexamination Report, the Township recommends the preparation of an updated Master Plan incorporating a Stormwater Management Plan Plan Integration Recommendations Specific Examples 37

38.  Alloway Township (Salem County) Floodplain Management Ordinance: The Township’s Flood Hazard Areas Ordinance requires anchoring and protective barriers and elevation of new and improved structures above the Base Flood Elevation.  Greenwich Township (Cumberland County) Master Plan: Page 53 of the Township’s Master Plan identifies flood hazard, flood insurance, and their application to land development. Plan Integration Recommendations Specific Examples 38

39.  Cherry Hill Township (Camden County) Zoning Ordinance: The Stream Buffer Overlay Zone of Section 430 of the Township’s Zoning Ordinances restricts development near streams and water bodies by requiring a minimum of 75 feet from each defined edge of a watercourse at bankfull flow or level, or equal to the extent of the 100-year floodplain, whichever is greater. Plan Integration Recommendations Specific Examples 39

40.  Chesilhurst Borough (Camden County)Master Plan Update: The Borough’s Conservation Element of the Master Plan Update restricts development in identified wetland areas and recommends developing a Borough tree maintenance program.  Gloucester Township (Camden County) Floodplain Management Ordinance: The Township’s Flood Damage Prevention Ordinance requires anchoring and elevation of new and improved structures to or above the Base Flood Elevation Plan Integration Recommendations Specific Examples 40

41. Tools and Resources Available Plan Integration 41

42.  NJ Chapter American Planning Association  Integrating Hazard Mitigation Into Local Planning: Case Studies and Tools for Community Officials (FEMA 2013)  Safe Growth Audit (FEMA)  Plan Integration Guide (FEMA 2014) Tools and Resources Available Tools and Resources Available 42

43.  Developed in FEMA Region III  Outlines a three part process with specific steps: Integration of Hazard Mitigation Principles into other Local Planning Mechanisms Integration of Hazard Mitigation Principles into other Local Planning Mechanisms Integration of Hazard Mitigation Principles into Comprehensive Plan Elements Integration of Hazard Mitigation Principles into Comprehensive Plan Elements Integration across Agencies Integration across Agencies Tools and Resources Available Plan Integration Guide 43

44.  Part 1: Integration of Hazard Mitigation Principles into other Local Planning Mechanisms: Collect documents Collect documents Review guide questions Review guide questions Land Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan ImplementationLand Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan Implementation Review best practices/examples Review best practices/examples Tools and Resources Available Plan Integration Guide 44

45.  Part 2: Integration of Hazard Mitigation Principles into Comprehensive Plan Elements: Collect documents Collect documents Review guide questions Review guide questions Land Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan ImplementationLand Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan Implementation Review best practices/examples Review best practices/examples Tools and Resources Available Plan Integration Guide 45

46.  Part 3: Integration across Agencies: List agencies/departments List agencies/departments Review guide questions Review guide questions Land Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan ImplementationLand Use, Transportation and Infrastructure, Emergency Management, Environment and Open Space, and Plan Implementation Review best practices/examples Review best practices/examples Tools and Resources Available Plan Integration Guide 46

47.  How might this process be implemented in your municipality? Who should be involved? Who could take the lead?  Activity – Review the Emergency Management Guide Questions: How might you answer these for your municipality? How might you answer these for your municipality? Tools and Resources Available Plan Integration Guide 47

48. Questions? Stuart Wallace, CFM Stuart Wallace, LLC 304.377.7586 sw@stuartwallace.com 48