2. Topics  What is it all about ?  Conditions and Criteria  Procedure followed  Special cases  Staff Union priorities

3. Titularization: What is it about ? Titularization means granting a permanent contract to an official. “Permanent” being, in ILO/UN jargon, without limit of time (WLT) except reaching retirement age (pensionable age) (which remains a legitimate ground for termination)

4. Advantages of titularization Indirect protection against dismissal: Reasons for terminating a WLT contract have to be stated (“proposal for termination”), the official is entitled to appeal to the Joint Committee. - Loans, notably with MEC: Titularized staff can get a credit for a longer time (until retirement age) than FT staff (e.g. for buying a house) - Repatriation grant (internationally recruited staff) : Only titularized officials are entitled to a repatriation grant; FT staff get a lump sum according to their length of service.

5. Circular 6/452 (rev.1) of 8 April 1993Circular - Good conduct, satisfactory performance, seniority, official’s capacity to pursue a career in his/her field of competence and the prospective needs of the organization. - Satisfactory service is the prevailing condition for receiving a WT, in addition to seniority - Priority is given by order of entry-on-duty. - Previous service with the IlO in non-regular employment are normally taken into account. - TC counts if the official has been on regular Budget for at least the last 2 years Conditions and Criteria

6. Seniority: Striking differences Titularization for G staff after about 12 years and for P staff after about 7 years. (quota depend upon retirement patterns) Progress was made over the last 15 years: Equalization between HQ and field G staff Difference between P and G stemms from a) Need to « take on board » Field staff b) Quicker retirement of P staff (demography + pension matters) coupled with slower recruitment THIS DIFFERENCE RESULTS FROM A PRACTICE, NOT FROM STATUTORY RULES

7. Procedure  The exercise is a joint one, conducted by SU representatives and by HRD, sitting at parity on an ad-hoc committee  There are two lists established, based on actual date of entry in the ILO, one for G staff (HQ and field) and one for P staff.  The cut-off date is established on the basis of number of positions vacated through retirement, end of service, promotion to higher category.  The length of the period between the cut-off dates may vary from one titularization exercise to the next.

8. Procedure (ctd.)  The Staff Union Committee sends a broadcast indicating cut-off dates, so that staff may contact the SUC in order to learn whether their name is on these lists  The working group then establishes the lists of staff who might be eligible for a WLT contract (some exceptions: ISSA; CINTERFOR, INST)  The Working Group analyses the opinions expressed by the directors and submits to the JNC lists of recommendations based on that analysis.  The Joint Negotiating Committee then recommends to the Director General the names of officials to be titularized.

9. Special Cases: Branch Offices  Branch offices are liaison offices established in industrialized countries. The rules for branch offices date back from a time when staff there were in fact hired by governments and more or less paid by them.  Things have changed (ILO is in most of cases the direct employer) but rules remain – FOR MOST IF NOT FOR ALL  Direct request for review was sent to CABINET. Issue was raised on JNC. Strong support from EUROPE (most of BO)  Equally true for National correspondents !

10. Special Cases: CINTERFOR, ISSA, INST  Employment in these units is now stable and not of limited duration.  However, they still have more flexibility in recruitment than “ILO core” (quotas) and do not fully rely on RB funds  Titularization is therefore possible within numbers specific to each of these units, i.e. a WLT is granted if the previous holder of a WLT leaves.

11.  An established practice: Approaching retirement This approach could also be used for other types of « special cases ».  For colleagues eligible for titularization at or after reaching the age of 57, granting FT contract for up to 5 years instead of « blocking » a position

12.  PROTECT TITULARIZATION PROCESS FROM THE COMMON SYSTEM The Union agenda  EXTEND TITULARIZATION AT LEAST TO ALL COLLEAGUES IN BRANCH OFFICES PAID BY ILO  ACHIEVE EQUALITY BETWEEN G AND P STAFF  GUARANTEE CINTERFOR, ISSA, INSTITUTE COLLEAGUES THROUGH LONGER CONTRACT PERIODS