1. Leadership Team Meetings: General Guidelines George Sugai OSEP Center on PBIS Center for Behavioral Education & Research University of Connecticut February 4, 2009 www.pbis.org www.cber.org www.swis.org George.sugai@uconn.edu

2. Types of Meetings Formal to informal Informational to action General to specific Bottom line: Be Clear about OUTCOME

3. Challenges Too much talk…not enough action Unclear outcomes Too few priorities Too many priorities Too many opinions Multiple competing experts No experts Too many diverse perspectives Not enough time Too much redundancy Done it before Never done it before Lack of clear outcomes Slow to get started Unstructured Unresolved conflicts ………

4. Meeting Goal: Achieve Outcome Consider data, outcomes, practices, & systems

5. SYSTEMS PRACTICES DATA Supporting Staff Behavior Supporting Student Behavior OUTCOMES Supporting Social Competence & Academic Achievement Supporting Decision Making 4 PBS Elements

6. Meeting Goal: Achieve Outcome Consider data, outcomes, practices, & systems Increase predictability Maximize engagement & on-task

7. Basic Meeting Structure Verified Need Planning Purpose & Outcomes Content Operations Decisions & Outcomes Summary of Outcomes & Agreements Follow-up & Evaluation Before During After

8. Preparing for meeting Specify purpose/outcome Invite key members Make contact with key members Prepare agenda Prepare materials Anticipate & precorrect for roadblocks/speedbumps

9. Conducting meeting State/restate purpose & expected outcomes Provide advance organizer Assign roles/responsibilities State/restate “rules” & agreements for conducting meeting

10. Review purpose/outcomes frequently –Evaluate whether outcome achieved –Monitor adequacy of progress toward outcome –Encourage progress & participation Specify action plan (who, where, when, etc.) Provide frequent acknowledgements Schedule/plan for next meeting

11. Following-up after meeting Check/follow-up with key players Provide appropriate acknowledgements Complete responsibilities by deadlines Assess impact Prepare for next meeting

12. Meeting Agreements & Routines Solving problems & resolving conflicts Achieving agreements & making decisions Specifying measurable outcomes Setting/modifying agenda & minutes/record Establishing roles/responsibilities –leader/facilitator, recorder, reporter, etc. Providing opportunities for participation/ contributions

13. Conducting Team Meetings (10 min.) Review “Conducting Leadership Team Meetings” (Ch 2) Complete for yesterday’s action planning meeting Report 1 agreement from your team discussions (30 sec.)