2. Designing Effective Presentations K. Marsh, Glenforest Library Adapted from Satajeet Singh's, "How to Design Effective PowerPoint Presentations", www.slideshare.net

3. Effective Presentations THE VISUAL COMPONENT Simple Consistent Design Clear Big Font Progressive Content Summary

4. Make It Big The audience needs to be able to read your text.

5. See the Difference? This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44

6. Make it Bold & Readable This is Arial 12 This is Arial 18 This is Arial 24 This is Arial 32 This is Arial 36 This is Arial 44 Too Small

7. How do you estimate? Look at it from 2 metres away 2 m

8. Keep It Simple If it's too wordy & complicated, they won't read it. YOU provide the details, not the media.

9. Keep It Simple (Text) Too many colours TooToo Many Fonts and Styles The 6 x 7 rule –No more than 6 lines per slide –No more than 7 words per line

10. Keep It Simple (Content) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !

11. Keep It Simple (Content) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler

12. Falling Leaves Observed DelhiMumbaiGoa January11,532,23414,123,6543,034,564 February1,078,45612,345,56716,128,234 March17,234,7786,567,12316,034,786 April16,098,89710,870,9547,940,096 May8,036,89710,345,39414,856,456 June16,184,345678,0954,123,656 July8,890,34515,347,93418,885,786 August8,674,23418,107,11017,230,095 September4,032,04518,923,2399,950,498 October2,608,0969,945,8905,596,096 November5,864,034478,0236,678,125 December12,234,1239,532,1113,045,654 Too detailed !

13. Falling Leaves in Millions In 10 6 DelhiMumbaiGoa January11143 February11216 March17616 April16107 May81014 June1604 July81518 August81817 September4189 October295 November506 December1293 Much Simpler

14. Falling Leaves Too detailed !

15. Falling Leaves Much Simpler

16. Keep It Simple (Pictures) Art work may distract your audience Artistry does not substitute for content

17. Keep It Simple (Sound) Sound effects may distract from the content Use sound only when necessary

18. Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better

19. Keep It Simple (Animation) 2 m Too distracting !

20. Keep It Simple (Animation) 2 m Simple & to the point

21. Make It Clear Your audience shouldn't have to decipher information; that's YOUR job

22. Make It Clear (Capitalization) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

23. Sanserif Z Serif Z Make It Clear (Fonts) busy clear

24. Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise Make It Clear (Fonts)

25. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door

26. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door

27. Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy, …..

28. Make It Clear (Colours) Use contrasting colours Light on dark vs dark on light Use complementary colours

29. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours low contrasthigh contrast

30. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is light on dark

31. Make It Clear (Contrast) Use contrasting colours Light on dark vs dark on light Use complementary colours This is dark on light

32. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours do not complement

33. Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement

34. Make It Clear (Size) Size implies importance

35. Make It Clear (Size) Size implies importance

36. Make It Clear (Focal Points) Focal points direct attention

37. Make It Clear (Focal Points) Focal points direct attention

38. Be Consistent With the design, delivery, and content

39. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract

40. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention

41. Be Consistent Differences draw attention  Differences may imply importance oUse surprises to attract not distract These differences distract!

42. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

43. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences!

44. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts

45. Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract These distract!

46. Effective Presentations CONTENT & ORGANIZATION Golden Rules: Human attention is very limited Don't cram too much information into the presentation Avoid details on slides/handouts

47. Organization Begin with an agenda Introduction: what can your audience expect? Middle: the content of your presentation –Use point form –Don't memorize –Eye contact End: a quick review/summary Questions? Distribute handout

48. PREPARATION MEMORIZE the key ideas Practice Time it Write out point form notes

49. Things to remember … Most people admit they would rather die than speak in front of an audience The central purpose of your presentation is to communicate information Maintain eye contact at all times Don't fidget – it's distracting Be concise

50. 10 Key Steps Know your content Know your audience Know yourself & your limits Develop a focus/theme Prepare a script Select appropriate visuals Prepare an outline Produce the visuals Rehearse & rehearse present

51. Some Final Words

52. When creating the visual component, use … Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Think about the people in the back of the room when creating slides/overheads

53. When Presenting … Speak loudly and clearly with fluctuation Direct your words to all aspects of the room Maintain eye contact with your audience Ask questions of your audience –(if applicable) Don’t read the slides/notes/overhead transparencies word-for-word, use them for reference ONLY

54. 10 big mistakes presenters make: Technological ineptitude Information overload Lack of organization Speaking to screen or teacher ONLY Hiding your lack of knowledge with high tech graphics Too much text on your handout Handout distributed at beginning Boring Distracting sounds, animation, quizzes, candy, skits, Q & As Over or under time

55. Closing Remarks Practice your presentation before a neutral audience –Ask for feedback Be particular about the time allotted for presentation Leave time for questions

56. Thank You ! Any questions?