1. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 1 Committed to Shaping the Next Generation of IT Experts. Chapter 1: Presentations Made Easy Exploring Microsoft Office PowerPoint 2007 Robert Grauer, Keith Mulbery, Cynthia Krebs

2. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 2 Objectives Identify PowerPoint user interface elements Use PowerPoint views Open and save a slide show Use help Create a storyboard Use slide layouts Apply design themes Review the presentation Add a table Insert clip art Use transitions and animations Run and navigate within a slide show Print with PowerPoint

3. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 3 Parts of the PowerPoint Window

4. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 4 Parts of the PowerPoint Window Title bar Microsoft Office button Quick Access toolbar Minimize, Restore, Close

5. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 5 Parts of the PowerPoint Window Tabs Ribbon Gallery

6. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 6 Parts of the PowerPoint Window Document window Status bar Scroll bar

7. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 7 PowerPoint Views Normal Slide sorter Notes page Slide show

8. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 8 PowerPoint Normal View Outline pane with thumbnails Slide pane Notes pane

9. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 9 PowerPoint Notes Page View Slide representation Notes

10. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 10 PowerPoint Slide Sorter View

11. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 11 PowerPoint Slide Show View

12. Opening a File To open a presentation  Use the Office button menu

13. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 13 Saving a File Save as type box Tools Create new folder Views button File name box

14. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 14 Getting Help Keyword search Help hyperlinks

15. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 15 Planning for a Presentation Consider your audience Storyboard your ideas Complete research Prepare the presentation Add content Make design decisions Review the presentation Prepare to give the presentation

16. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 16 Planning with Storyboards

17. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 17 Parts of a Presentation Introduction Body Conclusion “Tell ‘em what you’re going to tell ‘em, tell ‘em, then tell ‘em what you told ‘em!”

18. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 18 Decisions, Decisions Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent

19. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 19 7 X 7 Guideline Seven words per line Seven lines per slide 7 7 Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support not distract Be consistent Decisions, Decisions

20. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 20 Slide Layouts Placeholders hold content Placeholders control element location Placeholders can be deleted Placeholder size can be changed Placeholders can be moved

21. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 21 Add Interest with Design Themes

22. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 22 Review for Accuracy Spelling Word usage Proofread, proofread, proofread

23. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 23 Tables Add Organization

24. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 24 Media Draws Audience Attention Clip art Photographs Movies Sound Animations Transitions

25. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 25 Inserting Clips Sound clip Movie animation Photograph Clip art pane Shortcut menu Search dialog boxes Clip art

26. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 26 Moving and Resizing Clips Editing handles

27. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 27 Transitions Transition Gallery

28. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 28 Animation Animation effects Custom Animation pane Sequence of animation Play button

29. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 29 Navigating through the Slide Show Next Previous Black/White End Shortcut menu Go to Annotations

30. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 30 Navigating the Slide Show Shortcut menu

31. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 31 Using Go To for Navigation Slide titles

32. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 32 Annotations on Slides Annotations Color choices Pen options

33. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 33 Print Options for Handouts

34. Copyright © 2010 Pearson Education Inc. Publishing as Prentice Hall. 34 Questions?

35. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2010 Pearson Education, Inc. Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall