1. Unit Five Presentation Tools John Elberfeld JElberfeld@itt-tech.edu WWW.J-Elberfeld.com 1 TB133 Strategies for the Technical Professional

2. Unit Four Summary In this unit, we identified personal learning styles, such as visual, auditory, and kinesthetic.In this unit, we identified personal learning styles, such as visual, auditory, and kinesthetic. Gardner’s theory of multiple intelligences was then described.Gardner’s theory of multiple intelligences was then described. Finally, we identified psychological aspects that influence learning and looked at various personality assessments. Finally, we identified psychological aspects that influence learning and looked at various personality assessments. 2

3. Homework Comments on homework and gradesComments on homework and grades 3

4. 4QUIZ Take a short quiz that reviews the material we covered last weekTake a short quiz that reviews the material we covered last week

5. Objectives Demonstrate selected skills of Microsoft PowerPoint elements.Demonstrate selected skills of Microsoft PowerPoint elements. The following key concepts will be covered to achieve the course objectives:The following key concepts will be covered to achieve the course objectives: –PowerPoint Basics –Planning and Preparing a Presentation –Presentation Design –PowerPoint Multimedia Tools

6. PowerPoint MS Office’s PowerPoint is a powerful productivity tools that helps you create professional visual aids for presentations.MS Office’s PowerPoint is a powerful productivity tools that helps you create professional visual aids for presentations. It enables you to draw the audience’s attention and deliver your presentation in a clear and precise manner.It enables you to draw the audience’s attention and deliver your presentation in a clear and precise manner. You can present information in the form of a slideshow from your computer or over the Internet.You can present information in the form of a slideshow from your computer or over the Internet.

7. New Features in 2007 Live Preview: Review your formatting choices before you apply them.Live Preview: Review your formatting choices before you apply them. Add SmartArt: Create professional- looking graphics to help illustrate your point.Add SmartArt: Create professional- looking graphics to help illustrate your point. Apply a Theme: Change text, graphics, and charts throughout your presentation with one click.Apply a Theme: Change text, graphics, and charts throughout your presentation with one click. New and Improved Effects: Apply to modify graphics, shapes, and text.New and Improved Effects: Apply to modify graphics, shapes, and text.

8. The PowerPoint Window 8

9. 9 Title bar Microsoft Office button Quick Access toolbar,, Minimize, Restore, Close the window

10. The PowerPoint Window 10 Tabs Ribbon Gallery

11. 11 Document window Status bar Scroll bar The PowerPoint Window

12. PowerPoint Views NormalNormal Notes pageNotes page Slide sorterSlide sorter Slide showSlide show 12

13. PowerPoint Normal View 13 Outline pane with thumbnails Slide pane Notes pane

14. PowerPoint Notes Page View 14 Slide representation Notes

15. PowerPoint Slide Sorter View 15

16. PowerPoint Slide Show View 16

17. Opening a File To open a presentationTo open a presentation –Use the Office button menu

18. Saving a File 18 Save as type box Tools Create new folder Views button File name box

19. Getting Help 19 Keyword search Help hyperlinks

20. Planning for a Presentation Consider your audience.Consider your audience. Storyboard your ideas.Storyboard your ideas. Complete research.Complete research. Prepare the presentation.Prepare the presentation. Add content.Add content. Make design decisions.Make design decisions. Review the presentation.Review the presentation. Prepare to give the presentation.Prepare to give the presentation. 20

21. Planning with Storyboards 21

22. Parts of a Presentation IntroductionIntroduction BodyBody ConclusionConclusion 22 “Tell ‘em what you’re going to tell ‘em, tell ‘em, then tell ‘em what you told ‘em!”

23. Decisions, Decisions Edit to short phrases.Edit to short phrases. Use bullet points.Use bullet points. Use active voice.Use active voice. Be clear and concise.Be clear and concise. Elements should support, not distract.Elements should support, not distract. Be consistent.Be consistent.

24. 7 X 7 Guideline Seven words per lineSeven words per line Seven lines per slide - MAXIMUMSeven lines per slide - MAXIMUM 24 7 7 Edit to short phrases Use bullet points Use active voice Be clear and concise Elements should support, not distract. Be consistent Decisions, Decisions

25. PlaceholdersPlaceholders Hold content.Hold content. Control element location.Control element location. Can be deleted.Can be deleted. Size can be changed.Size can be changed. Can be moved.Can be moved. 25 Slide Layout

26. Add Interest with Design Themes 26

27. Review for Accuracy SpellingSpelling Word usageWord usage Proofread, proofread, proofreedProofread, proofread, proofreed

28. Tables Add Organization 28

29. Media Draws Audience Attention Clip artClip art PhotographsPhotographs MoviesMovies SoundSound AnimationsAnimations TransitionsTransitions 29

30. Inserting Clips 30 Sound clip Movie animation Photograph Clip art pane Shortcut menu Search dialog boxes Clip art

31. Moving and Resizing Clips 31 Editing handles

32. Transitions 32 Transition Gallery

33. Animation 33 Animation effects Custom Animation pane Sequence of animation Play button

34. Navigating through the Slide Show Next Previous Black/White End Shortcut menu Go to Annotations 34

35. Navigating the Slide Show 35 Shortcut menu

36. Using Go To for Navigation 36 Slide titles

37. Annotations on Slides 37 Annotations Color choices Pen options

38. Print Options for Handouts 38

39. Templates Provide Designs ThemeTheme LayoutLayout ContentContent 39

40. Create a New Presentation Pre-made templatePre-made template –PowerPoint built-in –Microsoft Office Online Blank presentation with placeholdersBlank presentation with placeholders Templates based on presentationsTemplates based on presentations Existing presentationExisting presentation 40

41. Starting with a Template 41

42. Example Template 42

43. SmartArt 43

44. WordArt Effects 44

45. Multimedia Multimedia, by definition, is many forms of media:Multimedia, by definition, is many forms of media: –Text –Graphics –Sound –Animation –Video 45

46. Types of Graphics 46 Vector graphic Bitmap image

47. Obtaining Images ScanningScanning Digital cameraDigital camera Microsoft Clip OrganizerMicrosoft Clip Organizer Microsoft Office OnlineMicrosoft Office Online InternetInternet Graphics packagesGraphics packages 47

48. Inserting a Picture 48 Insert Picture button

49. Using Picture Tools 49 Picture Tools

50. The Internet as a Resource 50

51. Copyright Exclusive rights –Derivative works –Display –Distribution –Performance –Reproduction Fair use –Amount of work –Intended use –Timeliness –Length of use 51

52. Microsoft Media Elements PhotographsPhotographs Clip ArtClip Art FontsFonts SoundsSounds AnimationsAnimations VideoVideo 52

53. Photo Albums 53

54. Inserting Movies 54

55. Using Sound Clip OrganizerClip Organizer Microsoft Office OnlineMicrosoft Office Online CD audio trackCD audio track Personal recordingsPersonal recordings –Sounds –Music –Narration 55

56. Adding Sound 56 Sound icon

57. Adding CD Sound 57

58. Sound over Multiple Slides 58 Start playing Stop playing