1. Larger Councils Conference How to make effective use of the Public Sector Mapping Agreement Richard Mortara Public Sector Contracts Manager 21 March 2013

2. How to make effective use of the Public Sector Mapping Agreement An introduction to the Public Sector Mapping Agreement (PSMA) The PSMA products OS OpenData™ Software solutions specifically for Parish/Local Councils Uses of mapping and data Case Studies Questions

3. PSMA Public Sector Mapping Agreement Sign Up Support Data Sharing Some Key Licence Terms PSMA User Group

4. What is the Public Sector Mapping Agreement? It is a Crown to Crown agreement negotiated between Ordnance Survey and DCLG (now BIS) Commenced April 2011 Open to everyone within the public sector in England and Wales Is a ten year agreement Includes access to the majority of Ordnance Survey digital data products (NOT paper mapping products!)

5. PSMA Sign Up All members of former collective agreements now signed up with one or two exceptions in Central Government 2,875 PSMA Members fully signed as at 31 January 2013 Includes 1,884 Parish/Town/Community Councils, Tatenhill Parish Council (Cheshire) being the 2000 th member to sign up Includes 292 NHS/Health Members Visit PSMA website for full list of members

6. What can members do with the data? Core business Provides greater flexibility for public sector business Contractor licence Provides onward supply to contracted third parties End User Licence Provides onward supply to anyone for public sector business Joint venture Allows cross border activity joint initiatives with members of the One Scotland Mapping Agreement (OSMA)

7. …in other words Anything in the delivery of Government policy and services As long as it doesn’t compete with us or our partners. it isn’t a commercial service

8. However….. You are entitled to make a charge for the provision of mapping or data where: The charge is to cover the costs of providing any such data/mapping (i.e. an Administration fee) Such a charge cannot include Copyright fees (as these are already covered) Where a statute permits a charge to be levied for the supply of information

9. Data provision: both Ordnance Survey and other licensed derived data

10. Some PSMA Requirements Watermarking The requirement to watermark images applies publishing in electronic form, to all products where the source scale is 1:10 000 scale and larger. Copyright Statements © Crown copyright and database rights [year of supply] Ordnance Survey [licence number] Business Information Mapping displayed must be overlaid with your own business information

11. Additional acknowledgement for hard copies Where licensed data is made available in hard copy form for a member of the public to take away… “You are not permitted to copy, sub-licence, distribute or sell any of this data to third parties in any form.” PSMA Member Licence, Page 22, 10.1.2c This additional wording must be in a legible font and in a conspicuous position on the map

12. PSMA Support – Web Site

13. PSMA Support – News and events page Includes latest articles ‘hot off the press’ news alerted to members

14. PSMA Support

15. PSMA User Group Local Government Riley MarsdenBarnsley MBC Area 1 Denis PayneCambridgeshire CC Area 2 Steve CampbellBorough of Poole Area 3 Peter Silvester East Hants DC Area 4 Phil Franklin Local Gov. Data Unit Wales Wales Emergency Services & Health Andrew MahonMetropolitan Police Service Mike BainesGreater Manchester Fire & Rescue Service Jason WeallWelsh Ambulance Service

16. PSMA Products

17. PSMA Support – Products pages

18. PSMA Product Reference Sheet Please help yourself to a new PSMA product reference sheet, or download one from the PSMA support pages. Where you’ll also find our PSMA products “getting started” guide.

19. OS OpenData™

20. OS OpenData Introduced 1 April 2011 Can be ordered through the PSMA on-line service No restrictions on reuse Can be passed to anyone Can be commercially exploited No limitations on publishing Still requires a Copyright acknowledgment

21. OS OpenData products and licence terms Boundary-Line™ Meridian™ 2 Strategi ® 1:50 000 Gazetteer 1:250 000 Scale Colour Raster MiniScale ® OS Street View ® Land-Form PANORAMA ® OS Locator™ OS VectorMap ® District Code-Point ® Open To be included shortly OS Terrain™ 50

22. Software solutions specifically for Local/Parish Councils

25. Uses of mapping and data

26. Suggested uses/benefits Grounds/buildings maintenance contracts Capture of location of council own assets. Planning major events Consultation with other bodies: Police/Fire/Utilities/Local Authorities and your parishioners Sharing data with other bodies Easier to use data provided by other PSMA members Website – location of facilities (e.g. Allotments) Reports Asset Management Meeting the Governments’ localism objectives Neighbourhood planning Parish (Community Lead Planning)

27. How are Parish Councils using the data? 84 Parish/Community Councils responded to a Customer Value questionnaire sent to every PSMA member organisations (> 11 000 PSMA contacts ) last October Most frequent uses of data reported: Flood Modelling & Flood risk assessment Protection and Conservation (rural and urban) PROW Management Visitor/tourist information Grounds/parks maintenance Estates building and/or housing management

28. Mark Recchia Banbury Town Council

29. Banbury Town Council - background Large market town, pop. 46 000 Precept £1.7m, staff 22 (11 FTE) New Town Council formed 2000 - responsible for allotments, cemeteries and parks GM contract worth £0.5m No property terrier – no idea what we owned! No asset register 11 000 trees – no inspection data What a mess! Sound familiar?

30. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey

36. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier

39. St Mary’s Churchyard

42. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.)

44. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.) Plotted our 11 000 trees

47. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.) Plotted our 11 000 trees Bought aerial imagery

49. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.) Plotted our 11 000 trees Bought aerial imagery Used mapping on other contracts

52. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.) Plotted our 11 000 trees Bought aerial imagery Obtained land ownerships for County, District and Housing Association

54. What did we do? Talked to District Council GIS manager Bought Arc View GIS package Bought District Council GM data Commissioned more detailed GIS survey Developed a Property Terrier Plotted other assets (litter bins etc.) Plotted our 11 000 trees Bought aerial imagery Obtained land ownerships for County, District and Housing Association EMPOWERED BY OUR GIS!

55. Local/Parish Councils Case Studies

56. Public Sector case studies locator Sort by Sector Sort by theme

57. Dauntsey Parish Council

58. Aberystwyth Town Council

59. Insert protective marking - see QSP 032

60. Immingham Town Council

61. Insert protective marking - see QSP 032

64. Questions?