1. Arts & Culture Funders Database Introduction Access Philanthropy is happy to present this database of private, corporate, government, and community funders which financially support arts organizations in the Minneapolis- Saint Paul Metropolitan Area. The database details funders who support nonprofits engaged in performing arts, visual arts, media arts, arts education, historic preservation, documentaries, and humanities. This power point presentation provides an introduction to the database, how to use it, and how to conduct prospect research for institutional donors..

2. Welcome to the Arts & Culture Funders Database National and local funders awarding arts & culture grants in the seven Metropolitan counties are included in the database: (Washington, Ramsey, Anoka, Hennepin, Dakota, Carver and Scott) Funders are also categorized by type of funder: United Way Agencies Government Agencies and Programs Public Charities (churches, community service agencies, fraternal groups) Private/ Community/Corporate Funders Each funder profile has detailed information, including funding priorities, financial data, sample grants, contact information, application information, website links, deadlines, and funder background. As a special feature, funder lists can also be sorted by quarterly deadlines. The database is interactive. Each profile has a link to Access Philanthropy. Please use the link to send us updated information

3. Funders’ Location and Geographic Interests In the Arts & Culture Funders Database, funders with three geographic locations and interests are included: Minnesota resident funders which fund arts and culture in the Metro Area Non-Metropolitan resident funders which fund arts and culture in the Metro Area, plus a few other places Non-Metropolitan resident funders which fund all over the United States

4. Click on the link and you’re in database. Currently, 400+ funders

5. 3 Ways To Find Your Funders 1. Click on the link and BROWSE the list 2. Click on the link then click on “View application DEADLINE INFORMATION for the funders in the list” (arranged by quarters) 3. Click on the SEARCH link and create your own search criteria on the Search page (Search page is currently optimized for Foxfire and IE)

6. 1. Browse the List of Funders

7. 2. Click on the “View application deadline information for the funders in the list”

8. 3. Use your own criteria to use the Basic or Advance Search Engines

9. Once You Have Selected a Funder to View, Click on Their Name…

10. Each Funder Profile Has 6 Sections Basic Information Overview Interest Areas Sample Grants Application Procedures Grantmaking History

11. 1. Basic Information

12. 2. Overview

13. 3. Interest Areas

14. 4. Sample Grants

15. 5. Application Procedures

16. 6. Grantmaking History

17. Back to the First Section 1. Basic Information If the funder has a website, there is a link to that website and related pages (grants index, news about the family, etc.) Staff/Contacts’ email addresses The funder’s general email address The funder’s corporate website (when appropriate) The funder’s IRS 990 form (when available) The funder’s online application form Some Skype-ready computers pick up live phone number links as well

18. Click on the website link to reach the funder’s website

19. Some of the other links in each funder’s profile

20. Special Limitations Keys S = The funder traditionally gives away a small amount (less than $500,000 annually) G = The funder has geographic funding limitations (a specific city or state) F = The funder has a narrow interest area focus (e.g., music education) P = The funder reports it only accepts only pre-selected applications (but maybe…?!?)

21. The Search Engines However you start your search, you can use the Basic or Advanced search engines to narrow or broaden your search. Once you are in the database, look for the little “Search” tab near the top of every page

22. How to do a Basic Search This search will find TEXT matches in the following fields: Name and Address Overview Takeaway Notes Geographic Interests Special Population Interests Political Leanings Trustees Currently, the search engines are optimized for use in Internet Explorer and Mozilla Firefox. We are adding Chrome, but it’s taking a while

23. How Basic Search Works Basic search will search for all words that begin with letters you enter For example: Typing Rees to search for the Sheldon Rees Foundation generates these results: McKesson Foundation, with Trustee Nigel Rees Sheldon Reese Foundation Research Corporation: Overview – “reestablish”

24. Basic Search Limitations You must enter at least four characters to get a result and they must be four characters that appear together somewhere in the database Searching for MN for all foundations based in Minnesota will not yield results except in Funder’s State Searching Minnesota will not find them either, since the state in the address is not spelled out If this is all you know for a search, you may want to use the Advanced Search option

25. Search Operator Terms All the search fields can use 4 Search Operator Terms to help expand or narrow your search OR can be used to search for two or more terms. Searching Sheldon OR Reese will find all records with either one of these terms – In this case, 6 results AND can be used to narrow your search. Searching Sheldon AND Reese will find only the records with both of these terms – In this case, 1 result NOT will also narrow your search. Searching Rees NOT Reese will exclude the Sheldon Reese Foundation – In this case, 2 results Parenthesis ( ) around each item is a trick that will help you keep your thinking straight if you want to use multiple terms in your search

26. Using Advanced Search You can search using multiple criteria. For example: Search by State, by Interests and by Online Application Use the Pop-Up Boxes to choose the correct search terms in the Funder’s Name etc Only the Arts & Culture Minnesota Metro list is available here.

27. All Major Interest Areas including Arts, there are 10 major interest areas Arts - Performing, Visual, Literacy, History, Culture, Services (ART) Education - PK-12, Higher, Adult/Continuing, Special Libraries (ED) Environment and Animals -- Environment & Animals (ENV) Health - Mental, Physical, Diseases & Disabilities (HEA) Human Services -- Crime, Housing, Safety/Disasters, Recreation, Legal, Multiservice, Food, Agriculture, Community Service Clubs, (HS) International -- Relief, Exchange, Development, Trade, Education (INT) Public Benefit -- Civil Rights, Business Development, Community Improvement, Neighborhoods, Philanthropy/Volunteerism, Public Policy, Rural Development Religion -- Faith-based Agencies and Places of Worship (REL) Science -- Physical and Social (SCI) Special Populations -- Women, Children, Indigent, People of Color, Immigrants, Ex-Offenders, Veterans, Aging/Elderly, GLBT, People with AIDS, People with Disabilities, etc. (POP )

28. Searching Special Interest Areas The database has over 800 special interest areas. There is usually a broad term (Performing Arts) followed by specific areas (Performing Arts, Opera) Searching by the specific interest areas will generate results in that specific category Performing Arts = 199 results Performing Arts, Opera = 18 results Broader terms will provide a larger list, but more specific terms will get you closer to a more likely funding prospect

29. Geographic Focus A Funder’s Geographic Focus (Gives in these States) is different from the Funder’s Address Searching Geographic Focus results in funders which – regardless of where they are located – give in those cities, states, and regions Use the Pop-Up Box to find the geographic terms

30. You can also search by: Funder’s Name Funder’s City/State Types of Support Relationship to Corporations Whether they have Online Applications Recent Giving Levels Recent Asset Levels

31. Using the Database for your prospect research:

32. Essentials You Want to Know about Each Prospect: Funder’s Name Funder’s City/State Major Interest Areas (e.g., art, education) Special Interest Areas (e.g. dance, media, K-12) Sample Grants in Your Field of Interest Types of Support (general operating, program) Whether they have an Online Application Do they Use Letters of Inquiry or Introduction? Who to communicate with, When to talk and How Deadlines for Applications or initial Contact Recent Giving and Asset Levels

33. What Else You Want to Know About Prospective Funders Geographic limitations and preferences (where they fund and don’t fund) Interest areas’ limitations & preferences (e.g. education, arts, youth, religion) Financial information (how much they give away annually, average grant size) Special limitations (e.g. seed gifts or to individuals) General Grantmaking procedures (deadlines, form of initial contact, information they need) About the Contact (name, title, email)

34. What Funders Want to Know About You and Your Organization Background Information on Your Issue Descriptions Constituency Description Community Description (if different) Organization Description What is the Problem You’re Addressing? Evidence of the Problem (statistics, stories) How You Will Be/Are Addressing the Issue Goals, Objectives, and Timelines How You Will Evaluate Your Success Financial Information (budget, income)

35. Other Things You Will Need to Supply to Prospective Funders Your Contact Person and Information (email, phone, address and job title) Cover Letter (indicating amount requested) Board of Directors and Affiliations Tax Exemption Letter (from the IRS) Recent Audit and/or Tax Return ( 990 ) Organizational and Program Budgets Other Sources of Income (post & current) Local Partner Organizations/Allies

36. Need more help? Contact Access Philanthropy Basic Contact Information 612-886-1362 4info@accessphilanthropy.com Database and Funder Questions Steve Paprocki steve@accessphilanthropy.com Basic Info about Access Philanthropy Roberta Worrell Roberta@accessphilanthropy.com