1. An Leabharlann UCD Órna Roche UCD James Joyce Library Metadata Documenting your data http://www.flickr.com/photos/sarahseverson/

2. Metadata definition Metadata is... data about data structured information that describes, explains, locates, or otherwise makes it easier to retrieve, use, or manage an information resource Understanding metadata, NISO, 2004

3. Metadata can be... Human readable Processed by machines Interoperable – enables information to be shared across systems At different levels – overall project metadata and metadata for individual datasets

4. Types of metadata Descriptive Structural Administrative –Rights management metadata –Preservation metadata

5. Everyday metadata examples

6. http://www.flickr.com/photos/dokas/

8. Metadata answers basic questions about data Who created and maintains the data? Who can access it? Why was the data created? What is the content and structure of the data? What changes have been made to it? When collected? When published? Where is the geographic location? Where is the data held? How was the data produced?

9. Metadata answers basic questions about data Reading no:Temperature: 128 221 319

10. “Bad” metadata can affect data... DiscoveryInterpretationValidityCitationManagementPreservationUsability

11. Metadata standards Designed for a specific purpose Can be discipline or format specific Created and managed by expert groups Internationally recognised or certified Ensure consistent metadata creation Enable interoperability & reuse of data Can be simple or very complex User communities are a source of information

13. Dublin Core A general purpose scheme for describing a variety of resources The most commonly used metadata standard Used as a base for other standards or profiles Consists of 15 core elements: Title Contributor Creator Subject Description Publisher Date Type Identifier Language Relation Rights Source Coverage Format

14. Dublin Core example Relational database containing a selection from the Irish Dialect Archive De Bhaldraithe, Tomás, 1916-1996 Laighléis, Tomás Translating and interpreting -- Ireland Lexicography Irish language -- Databases Tables are related through the "CartlannID" values. Data is held in both XML format and comma delimited text files (.csv). Character encoding is Unicode (UTF-8) University College, Dublin. Dept. of Modern Irish software, multimedia http://hdl.handle.net/10151/OB_5000001_DA Irish eng isMemberOf: Irish Dialect Archive - Card Catalogue http://hdl.handle.net/10151/EAD_0000011_DA] Ireland

15. Some other standards to be aware of Data documentation Initiative (DDI) –for describing data from the social, behavioral, and economic sciences ISO 19115/19119 –for describing geographical information and associated services –INSPIRE for spatial information in the EU, based on ISO 19115 Ecological Metadata Language (EML) –developed by and for the ecology discipline

16. Considerations for choosing a standard The discipline, domain The format of the data Repository or funder requirements Recognition and/or certification of standard Controlled vocabularies, thesauri, and authorities Available metadata tools Skills required and time available

17. A quick word about mapping One size does not fit all! Can transform one metadata schema to another using mappings Many standards map to/from Dublin Core Mappings to other standards can be available Some software will export metadata in a variety of standards Beware of potential for mistranslation and issues with granularity

18. General things to consider Plan and document your metadata approach Consider overall project metadata and individual dataset metadata Think about where the metadata will be stored What tools can you use for managing the metadata Decide who will create the metadata and how Also who will maintain the metadata in the future Determine file formats & file naming procedures Don’t reinvent the wheel!

19. Useful links Niso Press, Understanding Metadata, 2004 http://www.niso.org/standards/resources/UnderstandingMetadata.pdf UK Data Archive documentation resources http://www.data-archive.ac.uk/create-manage/document/resources DCC standards watch http://www.dcc.ac.uk/resources/briefing-papers/standards-watch- papers Dublin Core metadata basics http://dublincore.org/metadata-basics/