1. Donors mapping

2. Mapping donors conditions Devise successful implementation plan
Contents
What is donor mapping? 1
Mapping donors conditions 2
Proposal Development 3
Devise successful implementation plan 4
Developing donor satisfactory M& E System 5
12/22/2011

3. What is donors mapping?

4. What Is Donor Mapping?
Researching and networking with donors
It offers an in-depth overview of the most important characteristics of donor engagement
Donor mapping is not a one-time activity

5. Why Is Donor Mapping Important?
Systematically approach and prioritise your fundraising activities
Identifying gaps or issues within your income sources
Identifying potential areas of growth / opportunity

6. HOW TO MAP DONORS Stage One: Map Your Existing Donors
Who currently gives you money?
Who currently supports your work?
Who currently has an interest in association with your organization?
Stage Two: Map Prospective Donors
Who works in your geographical area?
Who could have an interest in supporting your work?
Who do you know that would support your work?
Who else would you like to support your work
Two Stages that explore 1) who you currently work with and 2) who has expressed an interest in working with you and the other about who might be really very interested in supporting you and who you want to support you.
Why are the two stages (in this order) important? Because by knowing who currently funds you and understanding their motivations (stage 1) , you will be able to clearly see what networks these existing donors have that you might be able to tap in to as well as understand how to best communicate the work that you currently do in a way that is of interest to those funders you are interested in approaching (stage 2).

7. EU Donor Atlas Mapping Official Development Assistance
_Atlas.pdf

9. Funding opportunities
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10. http://www.moe.gov.pk/DONOR%20DIRECTORY%202 006.pdf

11. Aid Statistics: OECD Database
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13. Mapping donors conditions

14. Mapping of donors conditions
Mapping of donors conditions and requirements
Purpose:
To improve your possibilities to coordinate support from different donors and
Lessen their administrative burden, in line with donor obligations

15. Types of data required for mapping
Requirements related to
administration of support and
content of the collaboration.
aid flow

16. Proposal Development

17. What is a project proposal?
A proposal is a request for financial assistance to implement a project.
A proposal is not just a "shopping list" of things you want.
A proposal must justify each item in the list of things you want, so that a donor agency can decide if it wants to provide some or all of those things.
You must know exactly what you want to do with these things, and that is why you should design a project to carry out what you want to achieve.

18. It is important to carefully formulate and design your project.
Proposal writing is a skill which requires some knowledge and practice.

19. ORGANIZING WORK
Involve your team (one person shouldn’t write a proposal)
Prepare all preliminary information
Create a checklist
Don’t bother the funder too much during the preparation process
Think of the structure

20. START-UP WORK Identifying a project idea
Looking for a potential funder
Studying priorities, guidelines and application forms / previously funded projects
Establishing initial contact (organization’s mission and vision, strategy, structure, team)
Creating partnerships (now or earlier)

21. COVER LETTER First thing the funder reads
Must engage the reader so (s)he reads the rest of the proposal
Personal, to the point, concise
Structure: project title, goals and objectives, total amount requested, duration of the project)

22. SUMMARY A concise, clear synopsis of the project Not more than a page
Description of the organization
Statement of problem and / or need
Project objectives
Outline of proposed activities
The amount requested

23. INTRODUCTION
Description of the applicant (mission, vision, values, strategic objectives, structure, team)
Short list of organization’s achievements
Who are you beneficiaries and partners
Why do you apply to this funder?

24. NEEDS ASSESSMENT What is the problem or need?
Describe the problem in relation to your target group
Place the problem in a larger context your organizations works in
Use figures and concrete examples (case studies)
Relate it to the funders guidelines and priorities

25. OBJECTIVES
All objectives should be SMART i.e. Specific, Measurable, Achievable, Realistic, and Timed.
Specific - Be precise about what you are going to achieve
Measurable - Quantify you objectives
Achievable - Are you attempting too much?
Realistic - Do you have the resource to make the objective happen (human resources, financial, the right context and opportunities)?
Timed - State when you will achieve the objective (within a month? By February 2012?)

26. METHODS / ACTIVITIES Answer to the question “HOW?”
Right place to give details and figures
Put activities in the time order
Give reasons why you selected this method
Be consistent with overall project goal, objectives and the context
Make references to previous use of the method by you or other organizations

27. Timeline Communicate Solid partnerships Innovative project
Define your budget
80% planning the project % writing the proposal

28. OUTCOMES / OUTPUTS Know the difference
Outcome: long term result / effect (hard to measure)
Output is a very concrete result / product (easily measurable)
Provide both outcomes and outputs in a clear structure

29. EVALUATION PLAN Strategy to measure the success
Explanation of the criteria used to measure the success
Includes:
- quantitative indicators (numbers)
- qualitative indicators (contents)
- vision of success (what you want to achieve)

30. Must be measurable and quantifiable
Use baseline data
Evaluate each goal and objective

31. BUDGET
Structure: human resources, purchases, operational costs, activities
Clear budget items (how did you come up with the amount you’ve indicated in the budget line)
Explanations to the budget in annex (why you need a particular amount, offers, etc.)

32. Strategies For Writing Your Proposal
Content
Organization
Style
Design

33. Content Be focused and specific
Show how your project is related to the grant giver’s goals
Provide details, including the budget
Include everything required by the RFP

34. Organization Provide an executive summary
Follow the guidelines of the RFP
Use headings, overviews, and summaries

35. Style Define terms Be to the point Allow time for revision
Get feedback from other people

36. Design Use page numbers, headers, and footers
Include photos and diagrams
Make sure the proposal looks professional

37. Tips

38. Tips on Writing Always remember your main idea Avoid excessive jargon
Think of the reviewer
No unnecessary information
Revise
Have someone else read the proposal
Edit
Have someone unrelated to the project read your proposal. If they are bored, chances are the reviewer will be as well.

39. Sections of the Proposal
Summary
Need
Budget
Capability
Method
Plan
Evaluate

40. Remember: It all Starts with an Idea

41. Never forget to analyze the goals of the granting agency
What are the goals of the granting agency?
What is their strategic plan?
Why was the fund set up?
What do they want to fund?
What other obligations are involved?
What are the requirements of the RFP?

42. Common mistakes

43. Common Mistakes Idea ≠ Grant purpose Ignoring instructions
Vague objectives
Poor writing
Last minute writing
Typos
Assuming reviewers are experts in field
Using buzzwords
Inaccurate costs
Budget ≠ Narrative

44. The Budget Equipment $1000 Human Resource $20,000 Others $35,000
Comment on this budget

45. The Budget
Highlight each item in the narrative that will appear in the budget
Conversely, every item that appears in the budget must be described in the narrative
Break down each item into parts; be intuitive O
Equipment
$1000
Equipment
Dell computer Model #
$900
Remote Mouse
$100 P

46. Tips:
Use donor specific guidelines to seek project funding

47. Reasons of proposals rejection

48. The proposal uses vague generalizations and promises.
Because the use of vague generalizations and promises is often a sign of an action plan that the applicant has not put sufficient thought into preparing.

49. Reasons for rejection GM of an NGO
Lack of Reference
Structure of the organization / Composition of Board
Pakistan Centre for Philanthropy (PCP) Certification is needed for tax exemption
Overestimation of costs

50. M&E

51. Reasons for M&E
Nearly 80% of interviewees describe an increased emphasis on M&E over the past 20 years.
Donors push for M&E because they believe:
There is a need for greater political accountability within their own governments.
M&E helps them learn from past failures and strengthen future programs.
M&E is a powerful method for showing impact and legitimizing work
Mapping Donor Decision Making on Media Development,
by The School of International and Public Affairs Columbia University, May 2011

52. Devise successful implementation plan

53. Developing donor satisfactory M& E System

54. Trends

55. Trends Case of Gates and Buffet : Chicago Meeting
Paris Declaration of Aid Effectiveness

56. Paris Declaration 2005
Donors are urged in the Paris Declaration to specialise in areas where they have a comparative advantage and to work collaboratively, for example through programme-based approaches and delegated co- operation.
The Paris Declaration recognises that a pragmatic approach to division of labour by donors and partner countries stands to increase complementarity, improve alignment, and reduce transaction costs

57. Remember: Corporate Social Responsibility units in corporations

58. International Good Practice Principles for Country-Led Division of Labour and Complementarity, 2009 by OECD

59. Principle 1: Partner Country Leadership
“The division of labour process should be led by the partner country in dialogue with donors, and in a transparent manner that enables parliaments to fulfill their mandate and enables the participation of civil society and the private sector.”

60. Principle 2: Rationalize Aid
“Development results can be improved when donors individually and collectively rationalize their activities at the country level.”

61. Principle 3: Optimal Use of Development Resources
“Partner countries and donors should commit to avoiding duplication and fragmentation and ensuring the optimal use of development resources in the locations, sectors and thematic areas where they work and in the aid modalities through which they channel their assistance.”

62. Principle 4: Flexibility and Pragmatism
“Negotiations are a necessary component of the division of labour process, and therefore flexibility on both sides is required. All actors are committed to pragmatic and workable solutions.”

63. Principle 5: Capacity Development
“As division of labour aims at more effective use of aid, donors should commit to harmonise and better co-ordinate their support for capacity development for overall aid management by the partner country.”

64. Principle 6: Neutral Impact on Aid Volume
“The impact of a division of labour process on overall country aid volume should be neutral.”

65. Principle 7: Monitoring and Evaluation
“Partner countries and donors should monitor and evaluate the added value of division of labour”

66. Principle 8: Communication
“Partner countries and donors should communicate the added value of division of labour.”

67. 0333-5317802 Atiq ur Rehman atiq787@gmail.com
QUESTIONS?
Atiq ur Rehman

68. You got the Grant!!!