1. February 2006Colby College ITS Using Eudora

2. February 2006Colby College ITS Topics Creating Messages Sending Messages Checking Mail Working with Mailboxes Organizing your Messages Managing Windows Using the Address Book Using Directory Services Using Menu Commands Setting Preferences Sharing Modifiers and Shortcuts Reference

3. February 2006Colby College ITS Creating Messages

4. February 2006Colby College ITS Create a Message Message > New Message OR Click on the New Message icon

5. February 2006Colby College ITS The Composition Window Title Bar Once completed, contains recipient and subject information and time and date sent Header Message Content Area Text Toolbar

6. February 2006Colby College ITS Text Toolbar (1) Priority level Signature selection Attachment type Quoted-printable encoding –Always leave checked Text as attachment –Attaches text files rather and incorporate them in the message Word wrap –Wraps lines of text

7. February 2006Colby College ITS Text Toolbar (2) Tabs in body –Tab key results in tab space –If not on, Tab returns you to header Retain message –After sent message stays in Out Box Return receipt –When checked sends a message when email is read Mood watch –Tracks potentially offensive language Send or Queue button –Send email when clicked or put in queue to send later –Selected in email options

8. February 2006Colby College ITS Editing Buttons Standard editing toolbar Font size Bold, Italic, Underline, strikethrough Color Typewriter text Alignments Indent and outdent Bulleted lists

9. February 2006Colby College ITS The Message Header To: –Email address of the recipient –Multiple addresses and nicknames must be separated by commas From: –Your email address Automatically filled in Can be manually over-written Subject: –Topic of the email Cc: –Copied on the message - “Carbon Copy” Bcc: –Copied on the message but “hidden” from recipient - “Blind Carbon Copy” –Can also be used to put a copy of the message in one or more of your mailboxes –Right-click in the body of the message to display the drop-down list Attached: –Lists any attached files Automatically listed as you attach files

10. February 2006Colby College ITS Message Body Click on body to place cursor inside Type the body of the message here You can insert pictures and horizontal lines into message text

11. February 2006Colby College ITS Automatic Name Completion Eudora will attempt to complete a name you start to type Pulls names from –History –Address Book Address Entry History Entry

12. February 2006Colby College ITS Setting Mail Priority Outgoing –Default is Normal –Select level from priority dropdown list –To default to sender’s priority on replies: Tools>Options>Reply>”Copy original’s priority…” Incoming –Select a message –Select level from priority dropdown list –Message will display new priority

13. February 2006Colby College ITS Requesting a Return Receipt Create your message Click the Return Receipt icon When the recipient opens and then closes the message –Dialog box appears

14. February 2006Colby College ITS Replying to a Return Receipt Now –Reply immediately Later –Close the message without sending a notification Never –Cancel notification request without replying Cancel –Dismiss request while message is on the screen Note: Each time you open the message and then close it (or if you try to delete it), the notification request will appear until you either reply or select “Never”

15. February 2006Colby College ITS Inserting Objects To insert a picture –Move cursor where you want the picture –Edit > Insert > Picture –Browse to the picture –Click Open To insert a horizontal line –Move cursor where you want the line –Edit > Insert > Horizontal Line –A horizontal rule is inserted immediately above

16. February 2006Colby College ITS Attaching a File to a Message Message > Attach File OR Click Attach File icon Browse to file Click Attach

17. February 2006Colby College ITS Sending Emoticons (1) :”( (Cry) :-! (Foot in Mouth) :-* (Kiss) :-/ (Undecided) :-| (Whatever) :-$ (Money Mouth) :-( (Sad) :-) (Happy) :-D (Laugh) :-P (Stick out Tongue) :-X (Lips Sealed) :-[ (Embarrassed) <:-| (Foolish) >:-o (Angry) >:-} (Evil Grin) >:D< (Hug) @>---- (Rose) |-O (Yawn) *-} (Cool) ;-) (Wink) =-O (Surprise) =D> (Applause) O:-) (Halo) X:( (Sick)

18. February 2006Colby College ITS Sending Emoticons (2) Edit > Insert Emoticon

19. February 2006Colby College ITS Comments? Questions? Contact Mel.Regnell@colby.edu Ext. 4217 Mel.Regnell@colby.edu