1. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Presentation to MSCSA & MSUSA September 6, 2007

2. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Introduction Robert D. Donohoe, CPCU Director of Risk Management Office of the Chancellor

3. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Safety is the #1 priority Transportation is the greatest danger to students, faculty and employees in the college/university setting. Nationally – the leading cause of death for 15 to 20 year olds – motor vehicle crashes Implementation of new fleet safety guidelines for anyone operating vehicles in the course of college/university business or activities.

4. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Primary Changes: –Establishment of minimum driver qualifications –Vehicle Use Agreement and Annual review of MVR’s –Implementation of towing training and guidelines –Implementation of high occupancy vehicle training and guidelines

5. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Minimum Driver Qualifications –18 years of age –2 years driving experience –Valid U.S. or Canada license –Annual review of driver MVR –Acceptable driving record –Completion of Vehicle Use Agreement

6. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Annual Review of MVR’s –MVR’s to be reviewed annually –Provides record of violations and reported accidents –MVR results to be confidentially maintained in driver’s personnel records –MVR reviewed by Risk Mgmt for driver acceptability and safety

7. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Importance of Prior Driving Record 2005 Fatal Crashes (15 to 20 yr olds) with previous records: Previous accidents:14.1% Previous suspension:11.2% Previous DWI: 1.4% Previous Speeding Conviction:20.6% Previous Other Moving Violation:18.1% *Data from National Highway Traffic Safety Center

8. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Interpretation of results Acceptable rating No more than 2 Minor Violations in the last 3 yrs; or No more than 1 At-Fault Accident in the last 3 yrs

9. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Interpretation of results Conditional Rating No more than 3 Minor Violations in the last 3 yrs; or No more than 2 At-Fault Accidents in the last 3 yrs; or Any combination of Minor Violations and At Fault Accidents in the last 3 yrs totaling more than 3 occurrences

10. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Interpretation of results Unacceptable Rating More than 1 Major Violation in last 5 yrs 4 or more Minor Violations in last 3 yrs 3 or more At-Fault Accidents in last 3 yrs Any combination of Minor Violations and At Fault Accidents in last 3 yrs totaling more than 4 occurrences

11. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Minimum Driver Qualifications –18 years of age –2 years driving experience 15 to 20 yr old account for 6.3% of the driving population 15 to 20 yr old account for 12.6% of all fatal crashes 15 to 20 yr old account for 16.0% of all police reported crashes Unfortunately, history consistently shows that young drivers have a much higher rate of accidents and fatalities

12. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Vehicle Use Agreement –Provides basic driver information –Provides authorization to run an MVR –Acknowledges driver responsibilities –Signed by driver, supervisor and faculty member (as applicable)

13. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing guidelines and training Towing increases driving/handling difficulty Greater “vehicle” length and weight Different vehicle handling Different turning and braking process Susceptible to severe wind conditions

14. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Master Lock 2005 Annual Towing Survey of trailer owners/users: –57% did not know their Gross Trailer Weight (crucial in selecting the proper towing system components) –54% did not know their class of trailer hitch (again crucial in towing system) –71% admitted to being somewhat to not at all knowledgeable about proper towing practices and safety –51% do not use recommended security/safety methods

15. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Master Lock 2005 Annual Towing Survey of trailer owners/users: However… –63% felt they did not need any additional information! –5% were interested in key towing safety issues –only 47% correctly used the safety chains

16. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing Training and Guidelines The risks… –21% of trailer owners have already experienced a safety incident –11% of accidents resulted in human injury

17. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing Training and Guidelines –The moral of the story…trailer owners/users are generally undereducated in proper, safe towing practices. –The dangers become multiplied when drivers only sporadically tow trailers – with unfamiliar vehicles. –The solution: Towing Training and Guidelines

18. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing Training: –Formalized training, currently in development with Customized Training (South Central College) –4 hour training course – classroom and behind the wheel –To be held at regional sites throughout the state – regional access –Ready in January of 2008

19. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing Guidelines: –Established to assist in trailer/vehicle selection and operation –Vehicle & Trailer matching matrix –Reinforcement of what is learned in training –“Common sense” guidelines –Designed to increase safety

20. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Towing Training and Guidelines –Completion of training, receive certification card and unique ID number –Upon full implementation, only drivers with certification would be allowed to tow any trailers.

21. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures High Occupancy Vehicle (HOV) Training and Guidelines –HOV’s = 10 passengers and above –These vehicles present a unique exposure –Frequently an unfamiliar vehicle to driver

22. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV’s increase handling difficulty Greater vehicle length and weight Different vehicle handling Different turning and braking process Higher center of gravity – less stability Susceptible to severe wind conditions Large # of occupants = potential distractions

23. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV’s increase handling difficulty…a Utah State van accident

24. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV’s (and trailers) increase handling difficulty… MSU Mankato van accident in MI

25. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV Training and Guidelines –The moral of the story…HOV drivers are generally untrained in proper, safe handling/driving of HOV’s. –The dangers become multiplied when drivers only sporadically drive HOV’s. –The solution: HOV Training and Guidelines

26. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV Training: –Formalized training, currently in development with Customized Training (South Central College) –4 hour training course – classroom and behind the wheel –To be held at regional sites throughout the state – regional access –Ready in March of 2008

27. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures HOV Training and Guidelines –Completion of training, receive certification card and unique ID number –Upon full implementation, only drivers with certification would be allowed to drive an HOV.

28. The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator. Vehicle Use Safety Procedures Implementation Time Line –Fall Semester 2007 Utilize Vehicle Use Agreements MVR Checks –Spring Semester 2008 January 2008 – Towing Training available March 2008 – HOV Training available –July 2008 Full implementation of policy