1. Togra Iarratas ar LíneOnline Applications Project Online Applications Workshop March 2006

2. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

3. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

36. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

37. Forms Streamlining What MUST be collected at application stage? What is better collected at registration? How can forms be grouped?

38. Application Fees To charge or not to charge?

39. Agents How will we be able to work with our international agents?

40. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

42. Communication Automatic acknowledgement, by e-mail, of Web transactions Certain formal and standard letters can be automatically generated What needs to go on paper and what can be by e-mail? What needs to be personalised and local?

43. Dates We have c60 different application dates published at Graduate level Ideally there should be a limited range of application dates (e.g. one per college) What turnaround time is reasonable for decisions? Should we accept late applications, for consideration with a lower priority?

44. Scanning Advantages Permanent copy on students record No need to hold paper copies after close of admission season User-friendly for applicants – only need to send one copy Electronic transcripts can be attached in the same way Disadvantages May need to print copies for interview boards Risk of delays if not managed efficiently

45. Security Security can be applied so that a limited group of people can see any category of application information At what level should be applied? Disadvantages: if applicant applies for more than one College

46. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

47. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

48. Elements of Assessment Academic Qualifications Written Application References Interview Tests Work Experience Professional Qualifications

49. Practicalities How will the number of places on a programme be managed? Can applicants be placed on a ranked waiting list to facilitate a second round of offers?

50. Reports Lists of Applications/offers/acceptances by programme Individual applicant details (basic biography & answers to essay questions) Management of places Statistics (comparison of programmes, year-on- year comparison) Others?

51. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

52. Wrap-Up Questions? Any areas not covered? Contacts susan.mulkeen@ucd.ie bronwyn.ocallaghan@ucd.ie susan.mulkeen@ucd.ie bronwyn.ocallaghan@ucd.ie

53. Agenda 2:15Demo 2:30Forms Streamlining 3:15Processing of applications 4:00Coffee 4:15Assessment of applications 5:00Wrap-up 5:15 Close

54. Togra Iarratas ar LíneOnline Applications Project Online Applications Workshop March 2006