1. Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT WORD Lesson 6– Desktop Publishing with Word

2. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 2 Objectives Format text into columns. Add borders and shading. Insert and scale clip art. Wrap text around graphics. Draw objects.

3. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 3 Objectives Select, resize, cut, copy, and paste objects. Change appearance of objects. Add text to drawings. Create and modify diagrams.

4. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 4 Terms Used in this Lesson Borders Chart Clip art Desktop publishing Diagram Graphics Scale Selection rectangle Shading Sizing handles

5. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 5 Desktop Publishing Desktop Publishing – process of combining text and graphics to create attractive documents such as a newsletter, an advertisement, or a flyer.

6. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 6 Creating Columns Sometimes a document, such as a newsletter, can be more effective if the text is formatted in multiple columns. Choose Columns on the Format menu and the Columns dialog box appears, or click the Columns button on the Formatting toolbar. See Figure 6-1 in student book, Columns dialog box

7. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 7 Borders Borders – single, double, thick, or dotted lines that appear around words or paragraphs. Choose Borders and Shading on the Format menu and the Borders and Shading dialog box appears. Select the Borders tab. See Figure 6-3 in student book, Borders tab of the Borders and Shading Dialog box

8. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 8 Shading Shading – adding color, grays, or patterns to lines or paragraphs to emphasize text. Choose Borders and Shading on the Format menu and the Borders and Shading dialog box appears. Select the Shading tab. See Figure 6-4 in student book, Shading tab in Borders and Shading dialog box

9. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 9 Adding Borders to Pages Select the Page Border tab in the Borders and Shading dialog box. Choose the setting, line style, width, and color for the border. The Art box has predefined art borders. See Figure 6-6 in student book, Page Border tab in the Borders and Shading dialog box

10. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 10 Working with Graphics Graphics – pictures that illustrate the meaning of text and make the page more attractive. Word has predefined pictures, diagrams, shapes, and pictures. Word also includes drawing tools that enable you to create your own graphics and add them to your documents.

11. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 11 Inserting Clip Art Clip art – graphics that are already drawn and available for use in documents. Choose Picture on the Insert menu and Clip Art on the submenu. The Insert Clip Art task pane appears. Key a descriptive word in the search text box and word will search for images that match the search text you entered.

12. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 12 Insert Clip Art Task Pane See Figure 6-9 in student book, Insert Clip Art task pane

13. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 13 Selecting Clip Art To edit clip art, it must be selected. Position the insertion point over the clip art and click. Selection rectangle – box with eight small squares that appears around the clip art when it is selected. Sizing handles – squares on the selection rectangle used to adjust the size of the clip art.

14. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 14 Selection Rectangle See Figure 6-11 in student book, Selection rectangle with sizing handles

15. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 15 Drawing Graphics The Drawing toolbar contains buttons for drawing and manipulating objects such as lines, arcs, rectangles, circles, and free-form shapes. Objects that have been drawn can be resized, cut, and copied. You can also add color and change the line style.

16. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 16 Drawing Toolbar/Drawing Tools See Figure 6-8 in student book, Drawing toolbar See Table 6-1in student book, Drawing tools

17. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 17 Text Box You can add text to a document by adding a text box. Choose Text Box on the Insert menu or click the Text Box button on the Drawing toolbar.

18. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 18 Diagrams and Charts Diagrams and charts - organize information in illustrations so that the relationships of the data can be better understood. Choose Diagram on the Insert menu. A Diagram Gallery appears. Text, color, and other design elements can be added to the diagram and chart. See Figure 6-22 in student book, Diagram Gallery

19. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 19 Summary Documents can be created with multiple columns. Borders and shading add interest and emphasis to text. You can insert clip art and scale it to fit the document.

20. Word - Lesson 6 Microsoft Office XP: Introductory Course Pasewark & Pasewark 20 Summary The Drawing toolbar allows you to draw shapes such as lines, rectangles, and ovals. Text boxes can be created to contain special text for a document. Diagrams and charts can be inserted in a document to illustrate and organize data.