1. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Spreadsheet 3 Data Entry Format the cells Name: ______________________ Class: ______________________

2. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Objectives 1.Format cells 1.Change the format of numbers 2.Change the width of columns and rows 2.Edit, copy and erase cell contents 3.Insert and delete columns and rows Sec 1: Pg 70 of Graphic Organiser

3. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Format cells

4. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Change the width of columns and the height of rows Why To make sure that the cell contents are displayed clearly width of columns and the heightChange the width of columns and the height of rows

5. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet column is too narrowWhat happens if the column is too narrow? A series of # signs is displayed

6. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Format and align text data in cells

7. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Change the format of numbers The currency format is commonly used Starts with a dollar sign $ and uses two decimal places

8. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet 2 decimal places

9. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Center and merge cells

10. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Wrap text

11. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.1 Formatting a Spreadsheet Border

12. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Data Entry

13. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry You can edit, copy and erase cell contents easily

14. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry EditingEditing To change cell content Not necessary to retype entire cell entry You can change parts of a cell content The word in cell A1 has one ‘e’ too many. Move the cursor to the correct position and delete the extra ‘e’.

15. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry CopyingCopying If the content of one cell is needed in another, you do not have to retype the content but you can copy it If you copy a formula that references other cells, the referenced cell addresses will be changed automatically in the destination cell Commands to copy cell contents Copy and paste Fill right Fill down

16. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry To apply the formula in B5 to the other two cells, C5 and D5, select the three cells and use the Fill Right command If the hourly rate is $15, then the monthly salary for Jan in B5 is = 15 * B4

17. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry The referenced cell addresses in the formula are changed automatically in the destination cells (C5 and D5)

18. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry Copy contents of cells

19. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.2 Data Entry ErasingErasing To erase cell contents, select the cell and press either the Delete key or the Backspace key To erase the contents of a large number of cells, select the range and delete them

20. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 3.3 Formatting a Spreadsheet Insert and delete columns and rows

21. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Summary 1. An electronic spreadsheet allows us to edit, copy and erase cell contents easily.

22. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Summary 2. We can use the click and drag method to copy cell contents. 3. Deleting the entry in a cell removes the entry but not the formatting.

23. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Summary 4. To format a worksheet, we can use one or more of the following ways: Insert and delete columns and rows Change the width of columns and the height of rows; Format and align text data in cells Change the format of numbers

24. Data Entry and Cell Formatting S S T : S P R E A D S H E E T S SST 3 Sec 1 - Week 3 1.Worksheet 3 Page 8-9 [booklet]