1. Problem-Solving with MARC 21 2004 NW ILL & Resource Sharing Conference Portland, OR Margi Mann OCLC Western Service Center

2. Topical Outline Warm Up: Review of case scenarios for difficult bibliographic items Group Problem Solving: Your bibliographic challenges and nightmares Group Discussion: Trends for MARC & ILL??

3. Review of Common Case Scenarios Multiple Formats “Simple” Serial Citation Almanacs, Monographic Series, and Cumulations Supplements & Indexes Same Title / Different Serial “Phantom Authors” and “Phantom Titles”

4. Case Scenario: Multiple Formats: “Dark Star Safari” by Paul Theroux First Challenge: A WorldCat search finds 10 records

6. Reasons for Multiple Records Different editions Translations Different physical forms (microform, hard copy, photocopy) Different formats (sound recordings, video, etc.)

7. Reasons for Paul Theroux’s Multiple Records Editions Translations Formats 7 books in English –4 British editions –1 Canadian edition –2 American editions 3 sound recordings

8. In the Case of Multiple Monographic Records: Match the author, title, date, & edition to your citation Check for microfiche, microform, etc. Check the format Choose the DLC, PCC, or National Library Cataloging record

9. Common Elements to Look for in a MARC Record: Format Sub-format (aka material designation) Dates Edition Place of Publication Language

10. Format

11. Sub-format (Material Designation) Other useful format information

12. Date (book) or Dates (serial) Edition & Place of Publication Edition & Place of Publication Language

13. A Simple Serial Scenario (SSS) Process Begins with a Citation: “Remembrance of Books Past: Glimpses into Aliteracy” by Mary A. Duchein In: Reading Research & Instruction (v 33 no 1 pp 13-28 1993)

14. First Challenge: A WorldCat search finds 4 records

15. Reasons for Multiple Serial Records Same title / different serial Translations Different physical forms (microform, hard copy, photocopy)

16. Reasons for Multiple “Reading Research” Records Physical forms2 are microform 1 is electronic 1 is paper

17. In the Case of Multiple Serial Records, Choose: Paper format DLC, PCC, National Library Cataloging or record with 042 tag Beginning / Ending date of serial

18. Common Elements to Look for in a MARC Serial Record: Format Sub-format (aka material designation) Beginning / Ending Dates 040 or 042 tags Edition Place of Publication Language

19. Format

20. Sub-format (Material Designation) Other useful format information

21. Beginning / Ending Dates Other useful date information

22. 040 (has DLC code) 042 tag is present

23. Help for Multiple Records / Multiple Formats: FRBR to the Rescue

24. FRBR: Functional Requirements for Bibliographic Records Brings versions of works together in a cluster Shows relationships of various kinds Enables users to navigate to their level of interest Enables more sophisticated displays of search results

25. Where Is FRBR Most Useful? Literature classics Multiple formats Examples in WorldCat: –Stephen King –Shakespeare’s Hamlet –Rowling, J.K. (Harry Potter stories)

26. The Case of the Split Personality: Almanacs, Monographic Series, & Cumulations

27. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (13 th edition) This is a monographic series cataloged as both a monograph and as a serial A WorldCat search finds 40 records

28. The Monograph Record

29. The Serial Record

30. The Case of the Erudite Imposter: Incorrect Bibliographic Citations & Serial Linking Fields

31. Our Citation Reads: “The Ships & Aircraft of the U.S. Fleet” by Norman Polmar (16 th edition) A WorldCat search finds no records for the 16 th edition

33. 16 th edition is included in this title The Actual Title

34. 780 / 785 Linking Fields: The Key to Serial Title Changes 780=Former Title 785=Next Title

35. More Linking Fields The Case of the Elusive Eels: Supplements and Indexes

36. Supplements & Indexes Can Be Either Independent or Dependent Independent=has its own MARC record Dependent=Item is with the main title Also: Beware the English Language! “Index Medicus” is a title that happens to have the word “Index” in it, but is it really an Index as we think of it?

37. Our Citation Reads: “Variations in the Technical Standard for HDTV in the United States” by Chris Keary In: JEI, Journal of the Electronics Industry, (suppl. 1, 2000) A WorldCat search finds a record for “JEI, Journal of the Electronics Industry”

39. Dates match citation Linking field confirms the relationship Title matches linked title in previous record

40. The Case of the Fraternal Twins: Same Title / Different Serial

41. Our Citation Reads: “Hell’s Bibliophiles: The 5 th Way of Looking at Aliteracy” by John G. Ramsay Change (Jan-Feb. 2002) A WorldCat search finds 3 serials with this title

42. Is this Our Change? Dates are incorrect

43. Is this Our Change? Dates indicate “possible” Subject heading indicates “maybe but unlikely”

44. Is This Our Change? Dates indicate “possible” Subject heading indicates “highly likely”

45. The Case of the Phantom Author or the Phantom Title

46. Our Citation Reads: “Proceedings 2003 Joint Conference on Digital Libraries” by CNI A WorldCat search finds no items with this author & title combination

47. An Authority File Search for CNI Reveals: Conference name in the citation Actual name of the conference

48. MARC Authority Record Tags 100 = 400= Correct form of author or conference name Incorrect or variant forms of the author or conference name

49. Author and Title now match

50. Your Case Scenarios?

51. Other Trends with MARC Records and ILL?

52. Finis