1. Global Opportunity Centre Erasmus+ Pre-Departure Briefing
Wednesday 7 May 2014
Paola Moruzzi –
Study Abroad Advisor EU

2. Summary of presentation
Documentation:
Travel documents
Insurance
Erasmus Paperwork
Finances–including Erasmus
grant
Studying at your host university
Accommodation
Safety
Learning agreement
Question and answer session

3. Travel Documents PASSPORT Applying for first time – interview
as part of process
Check the expiry date – make sure
doesn’t expire while abroad
Take a photocopy of passport with
you and leave copy with family.
Take another form photo ID
ISIC card – from STA Travel
online:

4. Travel and Health Insurance
Cardiff University provides all UG students
studying overseas with Insurance
Receive Insurance Certificate and Insurance
Summary via
Read summary carefully – you may want to
take out additional cover
Work placement students – may not cover
you while at work
Make sure you have an EHIC card
International students – need to check if host
institution require you to take out their own
policy

5. Travel Arrangements Check arrival date Book early and shop around
Find out if airline allows you
to cancel or alter departure
dates
Don’t arrive on a public
holiday
Travel with other students?

6. Doctors, Dentists and Opticians
Dental care is not usually covered
– get a check-up before you go
If you wear glasses make an
appointment with your optician –
make sure your prescription is up
to date
If you take prescription medicine,
see your doctor about getting
enough for time abroad
Complex medical conditions –
take copies of records

7. Finances TUITION FEES Erasmus+ students going on
placement for the full academic year
will pay 15% of your full fee to
Cardiff University
If you are studying for one semester only, you will be charged full fees to Cardiff University
Not required to pay to host university

8. Finances Letters for LEA / Student Loans STUDENT LOAN
Entitled to same level of student
loan
You may qualify for a travel grant
through Student Finance –
reimbursement for travel expenses
– contact them directly
Letters for LEA / Student Loans

9. Finances: Erasmus Grant
Paid directly into bank accounts in
pound sterling
Grant amount has been confirmed n
by the British Council
Study placement grant and work placement grant are different amounts.
Dependant on country
75% paid in November
25% paid in April
Not a maintenance grant!

10. Finances: Erasmus Grant
Erasmus+ Student Mobility: Study Placements
Funding
Students receive a monthly grant paid in two lump sums during their placement
Group 1 countries (Denmark, Ireland, France, Italy, Austria, Finland, Sweden, Liechtenstein, Norway, Switzerland) - €400 per month
Groups 2 and 3 countries (Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, former Yugoslav Republic of Macedonia) - €350 per month
Widening Participation
Students from disadvantaged backgrounds (WP)- €100 per month supplementary grant

11. Finances: Erasmus Grant
Erasmus+ Student Mobility: Traineeship
Funding
Students receive a monthly grant paid in two lump sums during their placement
Group 1 countries (Denmark, Ireland, France, Italy, Austria, Finland, Sweden, Liechtenstein, Norway, Switzerland) - €500 per month*
Groups 2 and 3 countries (Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Germany, Greece, Hungary, Iceland, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Turkey, former Yugoslav Republic of Macedonia) - €450 per month*
*includes a monthly top-up of €100

12. Erasmus Grant: Paperwork
MUST return all documentation to receive grant!
Student Mobility Agreement (for each
placement)
Certificate of Arrival (for each placement)
Certificate of Attendance (for each
Report Form (online, for each placement)
STUDY PLACEMENTS ONLY:
Learning agreement for studies
WORK PLACEMENTS ONLY:
Learning agreement for traineeships

13. Studying at Your Host University
PRE-ARRIVAL
Receive information pack from host
university
Ensure take all relevant information
with you
Contact them with any questions
ARRIVAL
Ensure arrive in time for
registration/events
The first few weeks will be an
expensive time
Remember – you are an
ambassador for Cardiff University

14. Research your destination
Read all information from Host
University
Go on websites – university,
town / region
Contact other students going to
the same destination
Contact students currently
abroad
Contact students from your host
university that are in Cardiff

15. Accommodation Many universities offer student accommodation in halls
- Information pack from university
- Website
Ensure you know where to collect keys on
arrival and the opening times/days of the
Reception area
Private accommodation
- Research in advance
- Make use of University’s Housing Office
- Ensure arrive in plenty of time
- Arrange cheap temporary
accommodation
- Ensure fully understand any contracts
you sign
- Make sure you receive a receipt for any
payments
Don’t go alone

16. Safety Pay attention to advice from host
University and discuss with local
students
First few days – be over-cautious
Ensure you know country’s emergency
numbers
Can seek consular advice –
Range of services:
- Contacting friends and family on
your behalf
- Issuing replacement passport
- Provide help if victim of crime
Risk assessment form

17. While you are away Stay in touch with the Erasmus+ Office and
your academic school
Inform us if any changes to dates /
placement
We will be in touch:
- Write a summary sheet of city
where you studied
- Erasmus Student Society
- Erasmus essay and photo
competition
Chasing forms!!

18. The Global Opportunity Centre The Erasmus+ Programme 37 Park Place
Contact us!!
The Global Opportunity Centre
The Erasmus+ Programme
37 Park Place
Cardiff
CF10 3BB
Tel: /
Paola Moruzzi
Annika Axelsen

19. Thank you
Any questions?