1. Prepared by SRA International, Inc. Confidential April 15-16, 2008 Web-Based Supply Chain Management (WBSCM) Road Show

2. 2 Prepared by SRA International, Inc. Confidential Table of Contents Overview –Goals and Objectives –Expected Benefits for USDA and You –Who’s Involved –How We’re Doing It How this can Help You What You’ll See – International Supply Chain

3. 3 Prepared by SRA International, Inc. Confidential Planning/Ordering PCIMS DEBES Bid Entry over Internet by vendors EBES PurchasingBidding/Distributing ECOS COS – incorporates FARES, EBES, DBES, FBES and other enhancements Financial System ED3 Financial Data view to payees over Internet Processed Commodity Inventory Management System (PCIMS)  Records and monitors entitlement data  Distributes surveys of available commodities  Processes commodity orders  Creates bid invitations, receives and analyzes bids  Process invoices, payments and claims; transmits processing and purchase data to Financial System electronically  Manages financial activities and reports

4. 4 Prepared by SRA International, Inc. Confidential WBSCM – A Partnership With A Vision FSA USAID MARAD FNS AMS FAS

5. 5 Prepared by SRA International, Inc. Confidential What is WBSCM Doing? Integrating processes and technology across the six U.S. agencies responsible for planning, procuring, managing, and delivering commodities and food supplies domestically and around the world…

6. 6 Prepared by SRA International, Inc. Confidential Goals and Objectives Integrate, standardize, and streamline the way we manage the supply chain across government end-to-end – from planning and procurement to ordering, contract management, and delivery Leverage best practices and advanced Commercial Off The Shelf (COTS) technologies Enable focus on more value-added supply chain functions and less on administrative tasks Foster long-term business relationships with suppliers for better cost efficiency WBSCM Goals FS A USA ID MA RA D FN S AM S FA S  To advance our capability to manage and share our nation’s food supply  To proactively forecast and plan supply and demand  To continually advance our partnership, collaboration, efficiency, and service with all business partners  To advance our capability to manage and share our nation’s food supply  To proactively forecast and plan supply and demand  To continually advance our partnership, collaboration, efficiency, and service with all business partners

7. 7 Prepared by SRA International, Inc. Confidential What Activities Does WBSCM Encompass? 5 Preliminary–For Discussion Purposes Only Farmers/ Producers US Freight Carriers MARAD US Ports Commodity Suppliers  Schools (27,000 school dists, 94,000 schools)  Indian Tribal Orgs (92 ordering agencies)  Non-Profits (60 ordering agencies) Domestic Foreign  World Food Organization  Foreign Governments (70 Nations)  Private Volunteer Organizations (30+) BUY DISTRIBUTE/ SHIP RECEIVEPRODUCE FNS FAS USAID Warehouse WBSCM links our farm producers to our food recipients AMS FSA

8. 8 Prepared by SRA International, Inc. Confidential Our Expected Benefits For USDA One standardized, integrated, transparent, and efficient end-to-end process for U.S. supply chain management Built-in best practices for procurement, financial management, supply chain mgmt Automated, useful reports and easy generation of non-standard reports Single, authoritative, timely, easy-to-access source of data Automated, paperless workflow with few manual processes and reduced hand-offs Integrated, proactive forecasting and planning (Release2) For Our Vendors Standard access to all bid invitations and Bid response Electronic notification of purchase awards Online submission of invoices, Quality Certificates, and Proof of Delivery and real time status of invoice payments Easier to do business with USDA ! Lower admin costs for you ! Easier to do business with USDA ! Lower admin costs for you ! For Our Recipients eCommerce Standard Shopping cart functionality Provide real-time order status and tracking

9. 9 Prepared by SRA International, Inc. Confidential Who Is Impacted?

10. 10 Prepared by SRA International, Inc. Confidential Search and Selection Business Requirements Definition RFIs, RFPs Product Evaluations & Selection 0 Strategy & Selection 0 Strategy & Selection Requirements, Contract Scoping Team Setup Project Kick- off Planning & Budgeting 1 Project Kick Off 1 Project Kick Off Detail Design Specifications (Blueprint) Process Design Configuration Design RICEFW Functional Design Data Mgmt Plan Training & Communication Plan Technology Design Planning & Budgeting 2 Design 2 Design Step by step process Leads to strong structure Configuring RICEFW Technical Spec Building: Processes Training Programs Technology Testing Go-live Planning Communicating 3 Build / Test 3 Build / Test Final Walk Through Acceptance Testing Training Planning & Budgeting Communicating Production Cutover! 4 Deploy 4 Deploy Moving in!! Go-live! Monitoring Final Revisions Support 5 Go Live 5 Go Live A Home Building Analogy How Are We Doing It? We are here WBSCM RELEASE 1 PROJECT PHASES 2009

11. 11 Prepared by SRA International, Inc. Confidential Overview –Goals and Objectives –Expected Benefits for USDA and You –Who’s Involved –How We’re Doing It Your Interaction with WBSCM

12. 12 Prepared by SRA International, Inc. Confidential International Supply Chain NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived Status = “New” Commodity order being created by the PVO/WFP Route order to program agency for approval Status = “Approved” Program agency receive order Can approve/ modify/ cancel Status = “On Invitation” Order routed to FSA If approved, commodity and freight order put on invitation Status = “Purchased” Commodity/Freight bids evaluated Order purchased once an award is given Status = “Shipped” Commodity vendor ships product Status = “At Port” Commodity arrives at domestic port or intermodal plant/bridge Status = “On Vessel” Ocean BOL received for commodity Status = “Received” Commodity arrives at the discharge port

13. 13 Prepared by SRA International, Inc. Confidential Sales Order NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived Status = “New” Commodity order being created by the PVO/WFP Route order to program agency for approval

14. 14 Prepared by SRA International, Inc. Confidential Customer Login PVO will select which organization if participating on FAS and AID programs Note: Screen prints are subject to change

15. 15 Prepared by SRA International, Inc. Confidential Browse Catalog -USAID Select Sub Area Select material within the Sub Area Note: Screen prints are subject to change

16. 16 Prepared by SRA International, Inc. Confidential Order Checkout Note: Screen prints are subject to change

17. 17 Prepared by SRA International, Inc. Confidential Order Confirmation eCommerce Standard Shopping cart functionality Note: Screen prints are subject to change

18. 18 Prepared by SRA International, Inc. Confidential Create Order Against Quote - FAS FAS Agreement number Note: Screen prints are subject to change

19. 19 Prepared by SRA International, Inc. Confidential FAS Check Out Available agreement quantity displayed Note: Screen prints are subject to change

20. 20 Prepared by SRA International, Inc. Confidential Sales Order Approved order sent to FSA for procurement Order status is ‘Approved’ NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

21. 21 Prepared by SRA International, Inc. Confidential Order Reporting Note: Screen prints are subject to change

22. 22 Prepared by SRA International, Inc. Confidential Invitation for Bid Bid Invitation Commodity / Freight IFB review and approval Commodity IFB published Freight IFB published Order status updated to ‘On Invitation’ NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

23. 23 Prepared by SRA International, Inc. Confidential Vendor Self-Service Link to Vendor Bid Response Vendor Self- Service Functionality Note: Screen prints are subject to change

24. 24 Prepared by SRA International, Inc. Confidential Bid Invitation – Overview Note: Screen prints are subject to change

25. 25 Prepared by SRA International, Inc. Confidential Commodity Bid Invitation Note: Screen prints are subject to change Header Information Item Overview

26. 26 Prepared by SRA International, Inc. Confidential Freight Offer Overview Note: Screen prints are subject to change

27. 27 Prepared by SRA International, Inc. Confidential Purchase Order Purchase Orders Commodity order created based on award Freight order created based on award (FAS/AID) Order status updated to ‘Purchased’ Purchase order available on Self Service VLO and discharge survey PO released NewApprovedOn Invitation Purchased ShippedAt PortOn VesselReceived

28. 28 Prepared by SRA International, Inc. Confidential Vendor Self-Service Purchase Orders Note: Screen prints are subject to change

29. 29 Prepared by SRA International, Inc. Confidential Vendor Self-Service - Commodity Purchase Order Display Purchase Order from Vendor Self- Service

30. 30 Prepared by SRA International, Inc. Confidential Freight Purchase Order

31. 31 Prepared by SRA International, Inc. Confidential Vendor Advanced Shipment Notification (ASN) Vendor ASN – Advanced Shipment Notification Vendor submits the ASN to indicate the material has been shipped Send email notification to the consignee of shipment Rail car tracking process started Order Status updated to “Shipped” NewApprovedOn Invitation Purchased ShippedAt PortOn VesselReceived

32. 32 Prepared by SRA International, Inc. Confidential Vendor Self-Service Advanced Ship Notification Note: Screen prints are subject to change

33. 33 Prepared by SRA International, Inc. Confidential Vendor Advanced Shipment Notification (ASN) Note: Screen prints are subject to change Advanced Shipping Notification Same type of information as KC366

34. 34 Prepared by SRA International, Inc. Confidential Commodity PO Receipt at Load Port/ Intermodal Point NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived Commodity PO Receipt at Load Port/ Inter-modal Bridge Receipt will be processed when the SSL assumes “Care and Custody” of the commodity either at the Intermodal bridge or the Load Port. Order status updated to ‘At Port’

35. 35 Prepared by SRA International, Inc. Confidential Commodity – Goods Receipt Note: Screen prints are subject to change

36. 36 Prepared by SRA International, Inc. Confidential Commodity Invoice NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived Commodity Invoice Invoice entered by commodity vendor which will be matched with the Goods Receipt from the consignee Vendor will be required to enter and attach the results of the FGIS Inspection Certificates/CoA

37. 37 Prepared by SRA International, Inc. Confidential Vendor Self-Service Vendor Invoices Note: Screen prints are subject to change

38. 38 Prepared by SRA International, Inc. Confidential Invoice in Vendor Self Service Note: Screen prints are subject to change Electroni c Invoicing Display document flow Attachments for certificates

39. 39 Prepared by SRA International, Inc. Confidential Ocean Bill of Lading – Freight PO Receipt Ocean BOL – Freight PO Receipt OBL quantity data entered online by Freight Forwarder Goods receipt executed for relevant Freight PO Attach scanned copy of OBL Order status updated to ‘On Vessel’ NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

40. 40 Prepared by SRA International, Inc. Confidential Bill of Lading data entered – Freight PO is receipted Note: Screen prints are subject to change Information copied from the PO, Bill of Lading number entered

41. 41 Prepared by SRA International, Inc. Confidential VLO Invoice VLO invoice created when Vessel is loaded with attached certificates and VLO Report NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

42. 42 Prepared by SRA International, Inc. Confidential FAS - Freight Invoice Freight Invoice (FAS) Freight invoice created Attached required documents (ie. Certificates) NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

43. 43 Prepared by SRA International, Inc. Confidential Vendor Self-Service Vendor Invoicing Note: Screen prints are subject to change

44. 44 Prepared by SRA International, Inc. Confidential Note: Screen prints are subject to change Freight Invoice in Vendor Self Service Display document flow

45. 45 Prepared by SRA International, Inc. Confidential Shipment Acknowledgment Shipment Acknowledgement at Int’l Delivery Location Either PVO or Freight Forwarder will acknowledge that commodities reached the Int’l discharge port. Order status updated to ‘Received’. NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

46. 46 Prepared by SRA International, Inc. Confidential Discharge Survey Discharge Survey scanned and attached to sales order Surveyor will prepare the Discharge Survey and if contracted with USDA, the survey will be attached to the Invoice for Proof of service Freight Forwarder will attach to the Sales order all Discharge Surveys Discharge Survey will be accessible in the system by the FSA CRD department for loss information. NewApprovedOn Invitation PurchasedShippedAt PortOn VesselReceived

47. 47 Prepared by SRA International, Inc. Confidential WBSCM Summary Key Changes: –Vendor, Customer and Commodity Identification Codes will Change –Tighter Web Access Security for online access (eAuth Level 2 required) oSingle Sign-on for all WBSCM transactions –Vendor Self-Service functionality –eCommerce Standard Shopping cart functionality Key Benefits –Provide real-time order status and tracking –Standard access to all bid invitations –Electronic notification of purchase awards –Online submission of ASNs to minimize USDA and customer inquiries on status of shipments –Online submission of invoices, Quality Certificates, and Proof of Delivery o Real time status of invoice payments Easier to do business with USDA ! Lower admin costs for you ! Easier to do business with USDA ! Lower admin costs for you !

48. 48 Prepared by SRA International, Inc. Confidential 48 Questions Feedback