1. Structure and Mandate of Ministry of Home Affairs and Immigration Namibia
Workshop on the Principles and Recommendations for Vital Statistics Systems, Addis Ababa, 3 December 2014

2. Mandate of Ministry of Home Affairs and Immigration
Registration of birth, issuance of birth certificates
Registration of death, issuance of death certificates
Registration of marriages, and divorces
Registration of ID, and issuance of IDs
Amendment of records
Storage and retrieval of records, and issuance of duplicate records
Ministry of Justice ( Divorces)
Legal frameworks – Births, Marriages and Deaths Registration Act and Identification Act, 1996.

3. Hospital-based offices
Structure HO
Regional offices
Sub-regional office
Hospital-based offices
Magistrate Office

4. Process: Birth Registration
Ministry of Health and Social Services
Child’s birth details and mothers first and surname
Notification of a birth
Ministry of Home Affairs and Immigration
Creation of birth records/ Capturing the National Population Registration System ( NPRS)
Issuance of birth certificate
Registration of birth
Stored electronically in the NPRS
Application form stored permanently
Storing and retrieval

5. Process: Registration of Natural Deaths
Ministry of Health and Social Services
Medical certificate incl. cause(s) of death
Mortuary ( stamp)
Notification of death
Ministry of Home Affairs and Immigration
Creation of death records in NPRS and issuance of death certificate and burial order.
Registration of the death
Stored electronically in NPRS
Medical certificate and application stored permanently
All records above the age of 5 years, stored in a external archive
Storing and retrieval

6. Process: Unnatural deaths
NAMPOL
Notice of death ( cause of death: under investigation)
Notification of death
Ministry of Home Affairs and Immigration
Registration of death ( no cause of death)
Issuance of death certificate and burial order
Registration of death
Electronically storing of details
Temporary filing
Storing and retrieval
Post mortem
Submission of cause of death form to Ministry of Home Affairs and Immigration
Final cause of death
entering of cause of death
Storing of application and police report

7. Process: Registration of marriages
Magistrate officers
Authorised Pastors
Solemnizing of marriage
All marriage register are captured in NPRS
Registration
Ministry of Home Affairs and Immigration
Storage and retrieval

8. Life cycle of civic events - National Population Registration System
Identify
Birth
details
ID details
Marriage
Divorce
Death

9. NPRS Identity Identity (spouse) Identity (Child) Identity (Parent)
Birth details
Parents details
ID details
Marriage/Divorce details
Death details
NPRS
Identity (Parent)
Birth details
Parents details
ID details
Marriage details
Death details
Identity (spouse)
Birth details I
Parents details
ID details
Marriage/divroce details
Death details
Identity (Child)
Birth details
ID details
Marriage details
Death details

10. In working progress Comprehensive Country Assessment and Strategy plan
Coordination body steered by Ministry of Home Affairs and Immigration
Interface to transmit raw data to Namibia Statistics Agency
Interface to transfer birth and death notification details to NPRS from Health Information System
Death verification application ( GIPF) Initial and year of birth
Date of death and place of death
Initial of parents
Initial of children and date of death
Introduction of new birth and death certificates
Turnaround project
E-services via X-road (a standard tool which connects all the different decentralised systems)