1. 11 SQUADRON SPONSORING COMMITTEE (SSC) SEMINAR THE FUTURE… IS YOU!

2. SSC TRAINING SEMINAR – 2014 Our Schedule for Today 2

3. SSC TRAINING SEMINAR – 2014 3 TRAINING OUTLINE  AIR CADET PROGRAM History Aims and motto of the Air Cadets Air Cadet League of Canada (Quebec and Ottawa Valley) Regional Cadet Support Unit – Eastern (RCSU Eastern)  SQUADRON COMPONENTS

4. SSC TRAINING SEMINAR – 2014 4  SHARING SQUADRON RESPONSIBILITIES Partnership Accommodations Financing Budget estimate Public relations Attraction TRAINING OUTLINE

5. SSC TRAINING SEMINAR – 2014 5  SHARING SQUADRON RESPONSIBILITIES (continued) Retention Transportation General discipline Rewards, promotions and summer courses Annual Review organization Shared Management Responsibilities TRAINING OUTLINE

6. SSC TRAINING SEMINAR – 2014 6  CADET TRAINING PROGRAM  COORDINATION / COMMUNICATION  SHARING SQUADRON RESPONSIBILITIES REVIEW  CIRCLE OF EXCELLENCE TRAINING OUTLINE

7. SSC TRAINING SEMINAR – 2014 7 1941 1946 1969 1975 HISTORY Air Cadet League established Introduction of Flying Scholarships Directorate Cadets and Reserves established Girls officially join the Movement

8. SSC TRAINING SEMINAR – 2014 8 HISTORY (continued) 1990 2005 2007 2008 Blue uniforms Regional Cadet Support Unit restructuration Establishment of strategic plans for the Air Cadet League (provincial and national level) and update of the volunteers formation program Cadet Program Update

9. SSC TRAINING SEMINAR – 2014 9 HISTORY (continued) YEAR NUMBER OF SQN IN CANADA NUMBER OF CADETS IN EAST REGION NUMBER OF CADETS IN CANADA 194179 194213510,000 194437429,000 197938028,000 20034455,83425,116 20074595,78626,340 20094535,15923,287 20114555,11624,316 20124535,34025,212 20134545,46325,480

10. SSC TRAINING SEMINAR – 2014 10 AIMS OF THE AIR CADETS 1) To develop in youth the attributes of good citizenship and leadership; 2) To promote physical fitness; and 3) To stimulate the interest of youth in the air element of the Canadian Forces and in aviation in general.

11. SSC TRAINING SEMINAR – 2014 11 MOTTO TO LEARN TO SERVE TO ADVANCE

12. SSC TRAINING SEMINAR – 2014 12 AIR CADET LEAGUE OF CANADA (Quebec and Ottawa Valley)  MISSION: The Provincial Committee is a civilian organization, whose mission it is to aid, support and advise the Air Cadet Movement and to act as its general spokesperson in order to stimulate the interest of young cadets, aged 12 to 18 years old, in aviation, to enhance their physical abilities and to contribute to their development as responsible citizens.

13. SSC TRAINING SEMINAR – 2014 13 Board of Directors Executive Committee Sponsoring Committees Vice-Chairman West 7 Regional Coordinators Squadrons Advisors Vice-Chairman East 5 Regional Coordinators Squadrons Advisors Sponsoring Committees Executive Director Advisor Council Squadrons: Abitibi/Témiscaminque (3)Montérégie (13) Est Montréal (7)West Island (8) Laurentides (7)Ottawa Valley (9) Laval (6) Squadrons: Bas St-Laurent (4)Québec (13) Mauricie (6)Estrie/Bois-Francs (8) Saguenay/Lac St-Jean/Côte Nord (10) PROVINCIAL ORGANIZATION CHART

14. SSC TRAINING SEMINAR – 2014 14 REGIONAL CADET SUPPORT UNIT – EASTERN (RCSU – EASTERN)  MISSION: The mission of Regional Cadet Support Unit - Eastern (RCSU Eastern) is to plan, organize, direct, control and improve the implementation of Canadian Cadet Program activities for the 245 cadet corps in the Eastern Region (Quebec and the Ottawa Valley).

15. SSC TRAINING SEMINAR – 2014 15 RCSU (Eastern) Commanding Officer RCO Air RCO Training RCO Admin / Fin Management Advisors Training AdvisorsSquadrons RCSU (EASTERN) ORGANIZATION CHART

16. SSC TRAINING SEMINAR – 2014 16 SQUADRON COMPONENTS  Sponsoring committee  Military team  Volunteers and military screening

17. SSC TRAINING SEMINAR – 2014 17 SPONSORING COMMITTEE Executive

18. SSC TRAINING SEMINAR – 2014 18 ELECTION PROCEDURES  Before June 30 th  Presence of an election chairperson  Convocation of members  See document “Procedure election" on the League website

19. SSC TRAINING SEMINAR – 2014 19 SQUADRON MILITARY COMMITTEE Commanding Officer Administration Officer Supply OfficerTraining Officer Level Officers and instructors PSRYA

20. SSC TRAINING SEMINAR – 2014 20 MILITARY PERSONNEL STATUS  CIC Officer  Civilian instructor generalist  Civilian instructors specialist  Voluntary service  Volunteer

21. SSC TRAINING SEMINAR – 2014 21 VOLUNTEER SCREENING  Civilian screening steps  Military screening steps

22. SSC TRAINING SEMINAR – 2014 22

23. SSC TRAINING SEMINAR – 2014 23  Partnership definition: Partnership is an arrangement between two or many parties who have agreed to work cooperatively toward a common goal. Your Common Goal: Cadet’s training & well-being! SHARING SQUADRON RESPONSIBILITIES

24. SSC TRAINING SEMINAR – 2014 24 ACCOMMODATIONS  Understand squadron’s needs  Your contacts  Responsibility for accommodations and related charges is... Civilian committee

25. SSC TRAINING SEMINAR – 2014 25 FINANCES  The squadron financial responsibility rests with and is administered by the sponsoring committee. Managing cheque signatures Cash flow supervision Money for special projects (ex: buying squadron T-shirts)  Being able to identify different worthwhile ways of squadron financing.  Knowing how to organise a fundraising activity.

26. SSC TRAINING SEMINAR – 2014 26 BUDGET  Chair gets budget estimate from past year (ACC9)  The CO establishes the local training plan  The CO and the chairperson meet to establish a global budget  A joint presentation of the budget to Squadron Sponsoring Committee  Budget must be approved by committee with approval recorded in meeting record.

27. SSC TRAINING SEMINAR – 2014 27 PUBLIC RELATIONS  It is important that the squadron be involved in the community.  Use all means to achieve this Annual review invitations to VIPs (mayor, MPPs, MPs, other dignitaries); Supporters recognitions; Local newspapers;

28. SSC TRAINING SEMINAR – 2014 28 PUBLIC RELATIONS (continued) Poppy Sales Volunteering at community activities such as blood clinic, community clean-up, food banks, etc.; Food baskets for Christmas; What else...... ????

29. SSC TRAINING SEMINAR – 2014 29 Recruiting How is recruiting done in your community ?

30. SSC TRAINING SEMINAR – 2014 30  Schools;  Local newspapers;  Sports and recreation departments;  Posters;  Public events;  Open houses;  Sport centers; and  Other Recruiting (continued)

31. SSC TRAINING SEMINAR – 2014 31 RETENTION  Stimulate level 1 cadets interest.  Give responsibilities to level 2 and 3 cadets for precise activities.  Offer interesting challenges to the cadets.  Use innovating formation strategies.

32. SSC TRAINING SEMINAR – 2014 32 TRANSPORTATION  Different means of transportation Costs Rules Authorisations

33. SSC TRAINING SEMINAR – 2014 33 GENERAL DISCIPLINE  Cadets discipline is the responsibility of the military  Respect the channels of communication  Respect the confidentiality of issues discussed at a meeting  Reporting all abuses is everyone’s responsibility!

34. SSC TRAINING SEMINAR – 2014 34 REWARDS, PROMOTIONS AND SUMMER COURSES  Types of rewards Camps Medals Trophies  Evaluation scales  Selection committee composition

35. SSC TRAINING SEMINAR – 2014 35 ANNUAL REVIEW ORGANISATION  OBJECTIVES OF THE ANNUAL REVIEW  PREPARATIONS AND INVITATIONS  CEREMONY DAY Dignitaries welcoming The review Demonstrations Awards Speeches  THANK YOU LETTERS Dignitaries departure Reception Gifts and thanks Escorting out

36. SSC TRAINING SEMINAR – 2014 36 SHARED MANAGEMENT RESPONSIBILITY  Each partner is responsible for its management and administration (forms, reports, etc.);  Share all correspondence;  Share information (changes, news, etc.);  Discuss the resource limits of each activity and project;  Negotiate supply purchase

37. SSC TRAINING SEMINAR – 2014 37  Make an inventory  Manage budget allocated by DND Local Training Plan (MCP) Local Support Allocation (LSA)  Submit claims promptly (CDT-135)  Purchase and repair of musical instruments;  Cadets clothing; SHARED MANAGEMENT RESPONSIBILITY

38. SSC TRAINING SEMINAR – 2014 38  Commanding Officer recruiting, officers recruiting;  Training, recreational and sports activities;  Maintain ACC9;  Fortress;  Cadets files; and  Report any abuse. SHARED MANAGEMENT RESPONSIBILITY

39. SSC TRAINING SEMINAR – 2014 39 AT ALL TIMES, THE COMMANDING OFFICER IS THE ONE RESPONSIBLE FOR THE MANAGEMENT AND SUPERVISION OF CADETS SHARED MANAGEMENT RESPONSIBILITY

40. SSC TRAINING SEMINAR – 2014 40 TRAINING  The military is responsible for cadet training  Understanding the interaction between the civilian and military organisations  How can the Squadron Sponsoring Committee help with the squadron optional activities?

41. SSC TRAINING SEMINAR – 2014 41 AIR CADETS PROGRAM 1. Mandatory training program 2. Complementary training program 3. Subsidised optional training program Regionally directed activities Nationally directed activities 4. None subsidised optional training program 5. Cadet Summer Training Camps program

42. SSC TRAINING SEMINAR – 2014 42 MANDATORY TRAINING PROGRAM  20 mandatory training sessions (60 periods);  6 mandatory days consisting of days or weekend training; 2 training days 2 days of survival (weekend) Gliders familiarization flights Inter-squadron day

43. SSC TRAINING SEMINAR – 2014 43 COMPLEMENTARY TRAINING PROGRAM  10 complementary training sessions (30 periods)  4 complementary days consisting of days and/or weekend 2 training days; and 2 days within these choices: 1 or 2 survival days 1 day of inter-squadron competition 1 day of element-specific training

44. SSC TRAINING SEMINAR – 2014 44 COMPLEMENTARY TRAINING PROGRAM  Financial support for the mandatory and complementary squadron program: MCP budget

45. SSC TRAINING SEMINAR – 2014 45 Suggested support for the mandatory and complementary activities:

46. SSC TRAINING SEMINAR – 2014 46 SUBSIDISED OPTIONAL TRAINING PROGRAM  Regional directed activities (RDA) and nationally directed activities (NDA)  Financial support: RCSU  Non-discretionary RDA: Annual zone, provincial and/or regional air rifle marksmanship championships; Annual zone, provincial and/or regional biathlon (summer and/or winter-style) championships; and Annual inter-provincial exchanges.

47. SSC TRAINING SEMINAR – 2014 47  Discretionary RDA: First aid course; RCSU Eastern music workshops and the Eastern Region Cadet Music Festival (ERCMF); Cadet Games with a regional flavour; Rappelling / Cadet Tree Top Obstacle Course (CTTOC) / wall climbing / geocaching and orienteering; and Other. SUBSIDISED OPTIONAL TRAINING PROGRAM

48. SSC TRAINING SEMINAR – 2014 48  NDA: annual national cadet air rifle marksmanship championship; annual national cadet winter biathlon championship; air cadet international exchange programs; annual air cadet program Oshkosh Trip; and annual air cadet program York Soaring Award. SUBSIDISED OPTIONAL TRAINING PROGRAM

49. SSC TRAINING SEMINAR – 2014 49 NONE SUBSIDISED OPTIONAL TRAINING PROGRAM  Financial support: financing activities and LSA  Examples of optional activities: Biathlon  Flying Shooting  La Ronde Industrial visit Music Aero modeling Year end activities Duke of Edinburgh

50. SSC TRAINING SEMINAR – 2014 50 CSTC PROGRAM

51. SSC TRAINING SEMINAR – 2014 51 COORDINATION / COMMUNICATION  Holding monthly meetings  Submit in advance the points to discuss during the meeting  Communicating and exchanging information between regular meetings  Chairperson and CO should attend to the regional meetings

52. SSC TRAINING SEMINAR – 2014 52 COMMUNICATION CHANNELS National PresidentCadet Director Provincial President Executive director / Vice- chairman Regional Coordinator / Squadron Advisor Squadron Chairperson RCSU CO RCO Air Management & Training Advisor Squadron’s CO SQUADRON

53. SSC TRAINING SEMINAR – 2014 53 WAYS OF COMMUNICATION  Emails, text messages, etc…  Bad communications: Through another person One against a group  Good communications: Face to face By phone STRAIGHT TALK!

54. SSC TRAINING SEMINAR – 2014 54 DISCUSSION OBJECTIVES  Clarify the subject  Take care of more than one item  Make suggestions, make proposals  Ask questions  Negotiate

55. SSC TRAINING SEMINAR – 2014 55 SHARING SQUADRON RESPONSIBILITIES REVIEW

56. SSC TRAINING SEMINAR – 2014 56 RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES  Making recommendations to the Chief of the Defence staff for the formation, organization or disbandment of Air Cadet squadrons.  Training, pay and allowances for cadet instructors.  Assuring emergency medical services to the cadets as authorized. LEAGUE FORCES

57. SSC TRAINING SEMINAR – 2014 57  Overseeing the effective operation of Air Cadet squadrons.  Supervising and administering the Air Cadet squadrons.  Providing and supervising Sponsors and Sponsoring Committees.  Recommending suitable persons for enrolment in the Canadian Forces as CIC officers or for employment as civilian instructors. FORCES & LEAGUE FORCES LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

58. SSC TRAINING SEMINAR – 2014 58  Providing supervision, advice and assistance to local sponsors, sponsoring committees and Air Cadet squadrons.  Providing material in accordance with established scales of issue.  Providing training aids and didactic material. LEAGUE FORCES FORCES & LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

59. SSC TRAINING SEMINAR – 2014 59  Provide financial support as required.  Providing transportation as authorized. FORCES & LEAGUE RESPONSIBILITIES OF THE LEAGUE AND THE CANADIAN FORCES

60. SSC TRAINING SEMINAR – 2014 60 CIRCLE OF EXCELLENCE 20 criteria leading to the Circle of Excellence: 1) Hand in the CPQVO 101 form before the deadline, Oct 1st; 2) Hand in the ACC-9 form before the deadline, Sept 30; 3) Hand in the P985.22 and T3010-1 forms before the due date, Sept 30; 4) Submit the goods inventory for the insurance before the due date, Oct 1st; 5) Submit a budget plan before Oct 1st; 6) Have a minimum of 5 members in the Sponsoring committee; 7) Have a valid charitable organisation number; 8) Attend regional meeting (chairperson or representative); 9) Attend the Annual Conference; 10) Attend the basic training (minimum 1 committee member);

61. SSC TRAINING SEMINAR – 2014 61 CIRCLE OF EXCELLENCE 20 criteria leading to the Circle of Excellence: 11) Hand in the national summer camp documents before Dec 17; 12) Submit the name of a candidate for the Effective Speaking contest ; 13) Participate in the preliminary drills; 14) Participate in the Music Festival, choreography section; 15) Use the LSA in its totality before Mar 31st; 16) Use the MCP in its totality before Mar 31st; 17) Submit a name for the Provincial Committee student grant; 18) Submit a name for the Chairperson’s Trophy; 19) Have a minimum of 30 cadets according to the Fortress strength by Mar 31st; and 20) Make sure the election for the sponsoring committee happens before Jun 30th.

62. SSC TRAINING SEMINAR – 2014 62 QUESTIONS

63. SSC TRAINING SEMINAR – 2014 63 LEAGUE:  Organisational Plan for Quebec and Ottawa Valley  Air Cadet League of Canada Policy and Procedure Manual RCSU:  Action Plan 2012-2013  Annual Training Support Directive 2012-2013  CO’s Guide COMMON:  Squadron Responsibilities Sharing Guide PRINCIPAL REFERENCES