1. Introduction to 2014-2015 Gaucho Round-Up 1 Presentation #1 12/1/2014

2. Stay Tuned! This is the first in a series of presentations to help departments prepare for campus clean-up days. In our following presentations, we will explain: How to properly prepare bulk items for removal. Which records are particularly sensitive and have special considerations to their retention and destruction. How to get started managing records. 2

3. February 20 th Items Collected:  Bulk items  Paper documents that require secure shredding  Recyclables  E-Waste  Trash When is Gaucho Round-Up? 3

4. February 20 th Collection Locations We will have four collection areas on campus. The shredding trucks will visit each of these locations as follows: The onsite shredding truck will be stationed from 9:00-3:00 in Parking Lot 15 (near Cheadle Hall and North Hall.) The other shredding truck will rove around to the pick-up locations stationed around campus. The schedule for the roving truck is: o 9:00 - 11:00: Parking Lot 11 (near Chemistry and Physical Sciences buildings) o 11:00 – 1:00: Noble Hall Service Lot o 1:00 – 3:00: Thunderdome (East Service Area) 4

5. 5 Shredding collected 1:00-3:00 Shredding onsite 9:00-3:00 Shredding collected 9:00-11:00 Shredding collected 11:00-1:00

6. Items NOT COLLECTED on either day:  Inventorial items  Furniture  Hazardous waste  Paint

7. Contests Whoever comes the closest – without going over – to guessing how many pounds of recycling we removed on February 20 th will receive a prize! Submit your entries to: Roundup@housing.ucsb.edu Results will be posted to: http://www.policy.ucsb.edu/information/roundup/ 7

8. Resources Excess and Surplus Property Disposal (ESPD) http://www.bfs.ucsb.edu/forms/excess-and-surplus-property-disposal-espd University of California’s Record Retention Schedule (Webinar) http://www.ucop.edu/ethics-compliance-audit-services/_files/webinars/8-13-13-records- retention/lib/playback.html “Is it a Record” Decision Tree http://www.ucop.edu/information-technology-services/initiatives/files/record-decision-tree.pdf UCSB Information Stewardship http://www.policy.ucsb.edu/information/ UC Records Retention Schedule http://recordsretention.ucop.edu/ RMP-1: University Records Management Program RMP-1 RMP-2: Records Retention and Disposition RMP-2 RMP-4: Vital Records Protection RMP-4 RMP-7: Privacy of and Access to Information Responsibilities RMP-7 RMP-8: Legal Requirements on Privacy of and Access to Information RMP-8 RMP-9a: Guidelines for Access to University Personnel Records by Governmental Agencies RMP-9a RMP-9b: Guidelines for Access to University Personnel Records by Governmental Agencies RMP-9b RMP-9c: Maintenance, Access, Opportunity to Request Amendment to University Personnel Records RMP-9c RMP-11: Student Applicant Records RMP-11 RMP-12: Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories RMP-12 8 Resources