1. Oregon Department of Education March 1 and 2, 2011 Welcome

2.  Making OAKS Online available to students with visual impairment  Objectives  Introductions  Housekeeping  Workshop Norms and Evaluation  Agenda  Final Decisions Needed

3.  Equitable access for all students to OAKS Online 3 test opportunities for Math, Reading, and Science; 2 test opportunities for Social Sciences Access to the adaptive system of OAKS Online  Resolution Agreement with Office of Civil Rights Access to OAKS Online for students using Braille by 2011-12 OAKS test window Pilot to test Braille Interface of OAKS Online in May 2011

4. Ground Already Gained - OAKS Braille Item Pools Identified:  Primarily short, linear items that can be accessed using Refreshable Braille Display or portable Braille embosser  Items in Braille Pool will also be available to general student population

5. Ground Already Gained - Big Picture for Test Delivery Format:  Text-to-speech through a screen reader, plus  Short, linear items accessible through either Refreshable Braille Display or Portable Braille Embosser, plus  Supplemental fixed form test of pre- embossed spatial/tactile items or innovative technology solution

6. Remaining Questions:  Presentation of Math items in Nemeth using supported technologies  Process for developing and reviewing Braille transcriptions for accuracy  Providing Text-to-Speech for all items using supported technologies

7.  Understand mental picture for Braille Interface of OAKS Online  Resolve remaining questions that will inform the final design of Braille Interface of OAKS Online  Pave the way for May 2011 Pilot  Gather written input Comment forms (yellow forms – any time) Evaluation (end of workshop)

8.  Participants (March 1 and 2): Oregon Stakeholders, including Teachers for the Visually Impaired, Braillists, members of the Vision Work Group, and Content Experts American Institutes for Research American Printing House for the Blind Oregon Department of Education Oregon Textbook and Media Center U.S. Department of Education, Office of Civil Rights

9.  Vendor Presentations (March 2 only): Serotek  Screen Reader HumanWare  Refreshable Braille Displays ViewPlus Technologies, Inc.  Portable Braille Embossers

10.  Parking  Restrooms and Exits  Lunch and Breaks

11.  Temporary Employees ODE Temporary Application Form I-9 (Identification Required) Form W-4 Criminal History Verification of Applicants Employee Questionnaire for Self-Identification of Race/Ethnicity (Optional) Conditions of Temporary Employment Temporary Employment Status Only for March 1 - 2 Timesheet

12. Everyone except those working in Salem  Mileage that you drive: by date, include departure/arrival time, from & to “towns”  Parking or Bus: enter what you pay for parking or bus daily (receipts not needed)  Initial to verify that you will not get any other travel awards  Name, SSN, Signature, and Mailing Address

13. Those traveling 70 miles or more  Record Meal Costs and Lodging by Date  Lodging: Maximum State Rate in Salem is $77 plus tax. Enter the tax as Misc. You will need to attach a zero balance lodging receipt.

14. Those traveling 70 miles or more (cont.)  Meals Breakfasts: If your hotel provides a breakfast, you will not be reimbursed for restaurant breakfast. Otherwise, attach receipt and reimbursement will be up to $ 11.50. Lunches: Lunch is provided at this meeting. Dinners: Attach receipt. Reimbursement will be for up to $ 23.00. (Remember: No alcohol)

15. Meeting Norms  Each person focuses on workshop tasks:  Refine understanding of remaining questions about design of Braille Interface of OAKS Online  Develop recommendations on how to address remaining questions  Use Comment/Question Forms to communicate concerns  Use Evaluation Forms to communicate feedback on event

16.  Mark: I have a question I have a concern  Concisely and professionally print your question or concern  Name optional

17.  The daily schedule  The facilities  The quality and usefulness of the materials and resources  The quality and usefulness of the presentations  The quality and productiveness of the break-out sessions

18.  Today – Public Services Bldg (8:30 – 4:30) Overview, Vision, Remaining Questions, May Pilot Breaks: 10:15 – 10:30 and 3:00 – 3:15 Working Lunch: 12:30 – 1:00  Tomorrow – Salem Conference Center (8:00 – 3:30) Technology Presentations, Remaining Questions, Final Recommendations, Recap Breaks: 10:30 – 10:45 and 2:15 – 2:30 Working Lunch: Noon – 12:30 ODE/AIR continue until 5:00

19.  Break-out Groups  Target Student and Range of Technical Skills  Available Technology  Communication Needs  ODE/AIR  Item Tracking System item tagging process  Break 10:15 – 10:30